August 8, 2016

Posted August 4, 2016

PUBLIC MEETING

REGULAR SESSION

AUGUST 8, 2016 3:00 P.M. Police Jury Meeting Room 2nd Floor, Parish Courthouse

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 11, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 8/1)
4. Adopt the adjusted millage rate(s).
5. Set forth the adjusted millage rate(s) and roll forward to millage rate(s) not exceeding the maximum authorized rates(s).
6. Adopt other authorized millages or taxes.

REGULAR MEETING

AUGUST 8, 2016

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7. Recognize Jay Sharplin of Holiday Inn, Downtown for an update. (Mr. Perry)
8. Motion to award Bid #2479–Fire District No. 3–Station No. 4–Dirt Work, to the lowest bidder, Progressive Construction, for the amount of $216,899.50, as recommended by Steve Fontenot, Engineer and the Purchasing Department. (FINANCE 8/1)
9. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Burks J. Wilson 0.73 Acres, in SE4/SW4. Section 27. T6N-R4W Ward 7 – District I (Scott Perry) Bearing no municipal address, fronting Old Highway One, Lena

Sam Green Jr. Lot Six Square D of Hardy Subdivision fronting 41.7’ on Elm Street Ward 3 – District F (Ollie Overton) Bearing the municipal address of 1506 Elm Street, Lecompte (FINANCE 8/1)

10. Motion to accept the Public Works Director’s Report. (PUBLIC WORKS 8/1)
11. Motion to accept the recommendation of Mr. Rick McGuffee with Louisiana Wildlife & Fisheries, to do a drawdown on Indian Creek Lake, beginning September 6, 2016 and close the drawdown gates on or about December 15, 2016. (PUBLIC WORKS 8/1)
12. Motion to set a 30 mph speed limit on the Mabou Hill Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 8/1) REGULAR MEETING AUGUST 8, 2016

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13. Motion to set a 30 mph speed limit on R Sasser Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 8/1)
14. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora to authorize the Rapides Parish Highway Department to clean out the Johnson’s Bottom Canal between 10th Street and 12th Street within the Town of Glenmora, to be paid out of Road District 1A Maintenance Funds, town’s portion and authorize the President to sign same. (WORKFORCE 8/1)
15. Motion to enter into an Intergovernmental Agreement with the Town of Ball, to authorize the Rapides Parish Highway Department, to replace a culvert on Burma Road within the Town of Ball, the size of the culvert is to be determined by the Town of Ball, to be paid out of Road District 10A Maintenance Funds, the town’s portion and authorize the President to sign same. (WORKFORCE 8/1)
16. Motion to ratify approval of the revised Memorandum of Understanding (MOU) and Cost Allocation Plan (CAP) between the Chief Elected Official of Rapides Parish, Rapides Workforce Development Board, and Local Workforce Area One-Stop Partners and to authorize the President to sign the Memorandum of Understanding.

The purpose of the MOU is to identify and to deliver a variety of workforce development resources through a coordinated system that addresses the needs of employers and job seekers. The One-Stop system will offer a variety of job placement, education, job training, human services, and other workforce development services to residents of the Parish. This Memorandum of Understanding establishes commitments, joint processes, and procedures that enable partners to integrate core, intensive, and training services.

The revisions include:

• • Updated document to reflect the WIOA wording and section requirements in the MOU as stated in the law;
• • Added an organizational chart;
• • Revised the list of partners to reflect only those that utilize the Center to provide service and will share in the Cost Allocation Plan
• • Updated the Cost Allocation Plan to bring it current. (WORKFORCE 8/1)

REGULAR MEETING

AUGUST 8, 2016

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17. Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District, for the Rapides Parish Highway Department to provide labor and equipment to assist in the girls baseball field parking area expansion, to be paid out of District A reseal funds and authorize the President to sign same. (WORKFORCE 8/1)
18. Motion to authorize the Rapides Parish Police Jury to submit a Federal Lands Access Program Project Application for funding for the Valentine Lake Road project, to be prepared by Frye Magee, LLC and Meyer, Meyer, LaCroix and Hixson and authorize the President to sign any necessary documents. (GRANTS 8/1)
19. Motion to authorize the Rapides Area Planning Commission to pursue available grant funding for a flood reduction/mitigation project, to reduce potential flooding in the Rigolette Road area of Pineville, Louisiana. Potential grant opportunities include the Hazard Mitigation Grant Program and the Community Development Block Grant Program. (GRANTS 8/1)
20. Motion to seek approval from the Attorney General’s Office to retain Mr. Bryce Denny, Attorney at Law, to review and update the Rapides Parish Police Jury’s Drug Policy and prepare a draft Request for Proposal for Substance Abuse Testing Services and if approved, authorize the President to sign any necessary documents. (PAROCHIAL 8/1)
21. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election to be held in Road District No. 2B (Ward 11) of the Parish of Rapides Parish, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (PERSONNEL 8/1)

REGULAR MEETING

AUGUST 8, 2016

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22. Motion to consider and take action with respect to adopting a resolution ordering and calling a special election held in Road District No. 5A of Rapides Parish, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (PERSONNEL 8/1)
23. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 515 80% 90.29% Pineville - 8 minute 157 80% 84.71% Rapides - 12 minute 195 80% 88.72% Rapides - 20 minute 190 80% 81.05% (INSURANCE 8/1)

24. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 1, 2016, to be paid out of Fire Protection District No. 4 Funds. (INSURANCE 8/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

25. Motion to authorize to purchase and secure financing for One (1) F-350 Crew cab off the City of Alexandria Bid #2075 for Rapides Parish Fire District No. 15 for the amount of $39,281.00 and authorize the President to sign all necessary documents as approved by the Fire Chief and the Board of Directors of Fire District No. 15. (Mr. Billings)

REGULAR MEETING

AUGUST 8, 2016

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26. Motion to authorize to purchase and secure financing for One (1) Fire Truck off the LaMAS Contract No. 408237 for Rapides Parish Fire District No. 15 for the amount of $260,000.00 and authorize the President to sign all necessary documents as approved by the Fire Chief and the Board of Directors of Fire District No. 15. (Mr. Billings)
27. Motion to grant approval for Lot 3, of the Upper Boy Scout Estates, to split the lot down the middle to create an additional lot, as recommended by the Rapides Area Planning Commission and reviewed by Legal Counsel. (Mr. Billings)

EXECUTIVE SESSION

28. Motion to go into Executive Session to discuss potential litigation as a coplaintiff with the District Attorney's Office and against Travelers Insurance Company and Margaruette Beard concerning the theft of funds and the insurance claim against the Employee Dishonest Policy issued by Travelers Insurance Company to the Rapides Parish Police Jury. (Mr. Smith)

ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

29. Motion to come out of executive session.
30. Motion to cure the right-of-way of an existing overhead primary electric line, to Cleco, that runs in front of the Rapides Parish Police Jury Highway Department Barn, pending Legal Counsel review and authorize the President to sign any necessary documents. (Mr. Vanderlick)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at