April 9, 2018

Posted April 5, 2018

REGULAR SESSION

April 9, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on March 12, 2018 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 4/2)
4. Recognize Mr. Robert Gaspard, Gravity Drainage No. 2 Board Member, to discuss drainage. (Mr. Vanderlick)
5. Motion to consider and take action with respect to adopting a resolution providing for canvassing the returns and declaring the result of the special election held in the Parish of Rapides, State of Louisiana, on Saturday, March 24, 2018, to authorize the continuation and rededication of a special tax therein. (Health Unit) (PERSONNEL 4/2)

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6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Seven (7) and part of Lot Six (6) of Airbase Estates as per plat there of recorded in Plat Book Fourteen (14), page Seventy (70), record of Rapides Parish, Louisiana, and more fully described as follows: Begin at the Southeast corner of Lot Seven (7) of Airbase Estate and run westerly Seventy (70) feet along the North right of way line of Second Street; thence turn Eighty-Nine (89) degrees Forty-One

• (41) minutes right and run fifty point four (50.4) feet; then turn Ninety (90) degrees left and run One point nine (1.09) feet; then turn ninety-one (91) degrees Fourteen (14) minutes right and run thirty-five (35) feet; thence turn Eighty-eight (88) degrees left and run One Hundred thirty-One point Seven (131.7) feet to the rear line of Lot Six (6); thence turn corner of Lot Seven (7); hence turn right and run southerly two hundred seventeen point one (217.1) feet along the east line of Lot Seven (7) to the point of beginning; all shown on plat, bearing the municipal address of 6630 2nd Street, Alexandria to Mr. Ben Johnson for the consideration of $13,589.00 cash. (FINANCE 4/2)

7. Motion to increase the pay rate of April Ward, FF/EMR, from $8.00 per hour to $10.00 per hour, not to exceed 28 hours per week, effective April 24, 2018, as requested by the Cotile Volunteer Fire Department, to be paid out of Fire District No. 8 Funds. (FINANCE 4/2)
8. Motion to rescind the extension of Bid #2447 (CRS-2), motion on March 12, 2018 agenda, due to vendor deciding not to renew the option to extend, as recommended by the Purchasing Agent. (FINANCE 4/2)
9. Motion to authorize to advertise to receive bids, for CRS-2, Liquid Asphalt, to be paid from various Road and Bridge and Road Maintenance Funds, as recommended by the Public Works Director and Purchasing Agent. (FINANCE 4/2)
10. (OMIT)
11. Motion to adopt an ordinance to set a 20 mph speed limit on Winfield Drive, Ward 8, District E and authorize the Parish Highway Department to erect signs. (PUBLIC WORKS 4/2) REGULAR MEETING April 9, 2018

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12. Motion to adopt an ordinance to set a 20 mph speed limit on Gladys Drive, Ward 8, District E and authorize the Parish Highway Department to erect signs. (PUBLIC WORKS 4/2)
13. Motion to authorize Mrs. Linda G. Perkins, 105 Western Hills, Boyce, LA 71409, District E, as a Hardship Case. (Pending proper certification) (PUBLIC WORKS 4/2)
14. Motion to authorize Mrs. Eleanor Burns, 734 Pine Coupee Road, Mora, LA 71455, District E, as a Hardship Case. (Proper paperwork has been received) (PUBLIC WORKS 4/2)
15. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) Speed Limits so as to set a speed limit of 15 mph on the Dixie Church Road from LA Hwy 465 to the east bridge approach, Ward 5, District H and authorize the Rapides Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 4/2)
16. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) Speed Limits so as to set a 15 mph speed limit on the Setliff Road from 250 feet south to 250 feet north of the bridge over Bayou Pierre Tributary, Ward 7, District E and authorize the Rapides Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 4/2)
17. Motion to authorize a resolution to grant a design exception to the Louisiana Department of Transportation and Development for the stopping site distance at the east bridge approach on State Project No. H.011531, Site #1, Dixie Church Road Bridge over Cypress Bayou, Structure No. P40-3112192461-1, Recall No. 600325 and post a speed limit of 15 mph on the Dixie Church Road from LA Hwy 465 to the east bridge approach as recommended by the Public Works Director and authorize the President to sign any required documents. (PUBLIC WORKS 4/2)

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18. Motion to authorize a resolution to grant a design exception to the Louisiana Department of Transportation and Development for the stopping site distance for the north and south bridge approaches on State Project No. H.011531, Site #2, Setliff Road Bridge over Bayou Pierre Tributary, Structure No. P40-31230-92546-1, Recall No. 600314 and post a speed limit of 15 mph on the Setliff Road from 250 feet south to 250 feet north of the bridge as recommended by the Public Works Director and authorize the President to sign any required documents. (PUBLIC WORKS 4/2)
19. Motion to authorize a resolution to grant a design exception to the Louisiana Department of Transportation and Development for no shoulders in the project transition zones, to use a 24 foot clear roadway bridge, 2:1 slopes in the embankment widening zone, 3:1 slopes for embankment in the roadway transition zone, and a 40 mph design speed on State Project No. H.011526, Site #2, H. Strange Road Bridge over Indian Creek, Structure No. P4031053-92277-1, Recall No. 600378 and post a speed limit of 25 mph on the

• H. Strange Road from Martin Springs Road to Belle Chase Road as recommended by the Public Works Director and authorize the President to sign any required documents. (PUBLIC WORKS 4/2)

20. Motion to authorize a resolution to grant a design exception to the Louisiana Department of Transportation and Development for no shoulders within the project roadway transitions on State Project No. H.011526, Site #3, Palmer Chapel Road Bridge over Wiggins Bayou, Structure No. P40-31167-921981, Recall No. 600403 and post a speed limit of 40 mph within the project area as recommended by the Public Works Director and authorize the President to sign any required documents. (PUBLIC WORKS 4/2)
21. Motion to authorize a resolution to grant design waivers and exceptions to the Louisiana Department of Transportation and Development for 50 foot guard rails at three corners of the bridge structure, a tapered concrete barrier at the southeast corner of the east approach slab at the off ramp of the bridge, no shoulders in the roadway transition zones, and for stopping sight distance on State Project No. H.011526, Site #1, Castor Plunge Road Bridge over Little Bayou Clear, Structure No. P40-31092-92311-1, Recall No. 600306 and post a speed limit of 25 mph on the Castor Plunge Road within the project area as recommended by the Public Works Director and authorize the President to sign any required documents. (PUBLIC WORKS 4/2)

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22. Motion to enter into an agreement with the Louisiana Boat Racing Association, a member of the National Boat Racing Association, to hold Boat Racing on Kincaid Lake, May 18–20, 2018 and authorize the President to sign same. (PUBLIC WORKS 4/2)
23. Motion to authorize Mrs. Debra Cutts Sasser, 8636 Highway 112, Glenmora, LA 71433, District H, as a Hardship Case. (Proper paperwork has been received) (PUBLIC WORKS 4/2)
24. Motion to authorize Ms. Tammy Dull, 126 Duplissey Road, Deville, LA 71328, District C, as a Hardship Case. (Proper paperwork has been received). (PUBLIC WORKS 4/2)
25. Motion to adopt an ordinance to amend and reenact the Rapides Parish Code of Ordinances to include Chapter 24 Stormwater Ordinances, as recommended by the Public Works Director. (PUBLIC WORKS 4/2)
26. Motion to adopt a resolution proclaiming April 2 through April 6, 2018 as National Community Development Week in Rapides Parish. Copy of this resolution be sent to Governor Jon Bel Edwards, our Legislative Delegation and Congressional Delegation. (GRANTS 4/2)
27. Motion to authorize the President to sign the sub-grantee agreement with the Governor’s Office of Homeland Security and Emergency Preparedness concerning the 208 Davis Drive, City of Pineville Acquisition Grant under the Hazard Mitigation Program (HMGP) CFDA #97.039 in the amount of $114,288.00. The property will be purchased by the City of Pineville utilizing FEMA funds with the homeowner responsible for the 25% match. (GRANTS 4/2)

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28. Motion to adopt a resolution that the Rapides Parish Police Jury strongly opposes the closing of the United States Post Office, located at 515 Murray Street, Alexandria. Copy of this resolution to be sent to the Post Master General of the United States, Government Services Administration, Governor John Bel Edwards, our Legislative Delegation and Congressional Delegation. (GRANTS 4/2)
29. Motion to authorize the President to execute Change Order No. 2 for the Tangent Rail Drainage Improvements construction contract between the RPPJ and Beard Construction, to increase the contract price by $115,453.93 for a total contract price of $969,168.93. Funding from GOHSEP and the City of Alexandria to pay total construction contract price. (GRANTS 4/2)
30. Motion to award Bid #2634 – Purchase Cooling Tower for Courthouse to the lowest bidder, Sam’s Air Conditioning Maintenance Service, Inc., for the amount of $62,400.00 as recommended by the Courthouse Superintendent and the Purchasing Agent. (COURTHOUSE 4/2)
31. Motion to request Legal Counsel to obtain an Attorney General’s Approval to hire Luneau, Beck and Townsend as outside Legal Counsel to represent the Rapides Parish Police Jury, in the pending opioid litigation against the multiple parties who have caused or contributed to the public nuisance created by the Opioid crisis and authorize the President to sign any necessary documents. (PAROCHIAL 4/2)
32. Motion to amend a certain resolution of March 12, 2018, concerning the scope of the authority to hire Private Counsel so as to read as follows:

WHEREAS, the Rapides Parish District Attorney is the attorney for the Rapides Parish Police Jury by operation of law; however, the District Attorney is not able to perform that role when his office is in direct conflict with the Police Jury, particularly during litigation or under the threat litigation between the entities.

WHEREAS, the Police Jury has determined that there is a real and immediate need to hire private counsel beyond the employ of the District Attorney for the following reasons: (1) the Police Jury and the District Attorney are in a highly REGULAR MEETING April 9, 2018

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publicized conflict concerning budgeting and related matters; (2) during a public meeting on March 5, 2018, the District Attorney warned that this dispute may require litigation, and special counsel for the District Attorney expressly threatened litigation against the Police Jury; (3) similar threatening statements have been made by other representatives of the District Attorney’s office concerning the authority of the District Attorney to influence decisions of the Police Jury; and (4) because of the broad implications of this dispute, the Members of the Police Jury presently lack confidence in the objectivity of the District Attorney and his staff on all matters involving the Police Jury.

WHEREAS, private counsel for the Police Jury shall have substantial experience in local and state law governing the affairs of the Police Jury and shall be compensated at the same rates paid by the Attorney General for representation of his office in comparable matters.

WHEREAS, this Resolution shall be presented to the Attorney General for approval and, following approval, shall be published in the official journal of the Parish, all in accordance with La. R.S. 42:263.

NOW THEREFORE, the Rapides Parish Police Jury hereby authorizes the hiring of Jimmy R. Faircloth, Jr. (La. Bar No. 20645) and the firm of Faircloth, Melton & Sobel, LLC, at the following rates: $225.00 per hour for attorneys with 10 years of experience and $150.00 per hour for attorneys with less than 10 years of experience, who shall serve as private counsel for the Police Jury on any matter where the District Attorney has a conflict with the Police Jury. (PAROCHIAL 4/2)

33. Motion to accept the resignation of Mr. Tim Vercher on the Ruby-Wise Recreation District Board. Term ended February 11, 2018. Waive the thirty

• (30) day announcement rule and appoint Mr. Matt Hakes for a five (5) year term. Term will expire February 11, 2023. (PERSONNEL 4/2)

34. Motion to receive the required report from Acadian Ambulance under the Contract for February, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 493 80% 86.61% Pineville - 8 minute 132 80% 82.58% Rapides - 12 minute 211 80% 86.73% Rapides - 20 minute 175 80% 81.14% (INSURANCE 4/2)

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

35. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Rapides Parish Highway Department to provide labor and equipment, to perform forty (40) hours of ditch cleaning on various roads, as requested by the Town of Glenmora, to be paid out of Town’s portion of Road District No. 1A and authorize the President to sign same. (Mr. Billings)
36. Motion to approve the purchase of Kentwood 700/800 mhz Radios off State Contract, for Rapides Parish Fire District No. 11, as approved by the Spring Creek Volunteer Fire Department Board of Directors and secure financing, to be paid out of Fire District No. 11 Funds. (Mr. Billings)
37. Motion to adopt a resolution of the Rapides Parish Police Jury to hereby approve Proctor and Gamble, Inc. for participation in the Industrial Tax Exemption Program in Pineville, LA and authorize the President to sign any necessary documents. (Mr. Moreau)
38. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Communications District, for the Rapides Parish Highway Department, to provide labor and equipment to spread rock/gravel for various places at the Tower site located at 1243 East River Road, Glenmora, to be paid out of Rapides Parish Communications District Funds and authorize the President to sign same. (Mr. Billings)

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39. Motion to authorize to advertise for bids for Various Road Materials (gravel, lightweight aggregate and pit -run) for an annual contract as recommended by the Public Works Director and Purchase Agent. (One vendor had given us permission to extend the bid, which was on Monday April 2nd agenda, but has since then changed their mind) (Mr. Smith)
40. Motion to enter into an Intergovernmental Agreement with Louisiana National Guard, to authorize the use of the Cotile Lake Pavilion No. 1, for May 11, 2018, waive the rental fees and authorize the President to sign same. (Mr. Vanderlick)
41. Motion to grant the request of the Ruby-Kolin Volunteer Fire Department to give a 5% increase in pay to full-time employees and a $0.50 per hour increase to part-time employees, effective April 1, 2018, as recommended by the Ruby-Kolin Volunteer Fire Department Board of Directors. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at