November 8, 2021

Posted November 4, 2021

REGULAR SESSION

NOVEMBER 8, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

Presentation of plaque to Ms. Doris Perry, Interim Police Juror, District I.

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on October 4, 2021 and in Regular Session on October 11, 2021 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion of Intent to Sell the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Angelinque (Stewart) Nelson Lot Six (6), Square Four (4), Green Oak Subdivision Bearing the municipal address of:

Lannote Ducote Jr. Part of Lot Twelve (12), Square Three (3), Green Oak Subdivision; 90’ on Midway x 50’ Bearing the municipal address of:

Manfield Lawson Est. Lots Nine (9) and Ten (10), Square Four (4), Harris Subdivision Bearing the municipal address of: REGULAR MEETING NOVEMBER 8, 2021

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Jarrol Pegues Lot Four (4), Square Five (5), Lincoln Place Subdivision Bearing the municipal address of:

Thomas J. Atkins Jr. Lot Three (3), Square Seventeen (17), South Alexandria Land Co., Addition Bearing the municipal address of: (Finance 11/2)

4. Motion to authorize to sell to Rapides Parish Fire District No. 5, from Rapides Parish Fire District No. 8, the following equipment for a total of $2,500.00, as agreed by both departments and boards. Asset Number Description Disposal 10000 1988 Dodge Ram Sold 10107 Light bar Sold 10153 Skid Unit Sold 10226 Hose Reel Sold 9297 Hose Reel Sold (Finance 11/2)
5. Motion to ratify the adoption of the Capital Outlay Budget Request for FY 2022/2023 for Fire District No. 2 to submit a request for the relocation/new construction of Fire Station No. 1 to be located at 1431 Ransbottom Drive. Fire District No. 2 will provide a 30% match from local funds towards the project. (Finance 11/2)
6. Motion to ratify the deletion from the Rapides Parish Highway Department, the following equipment, as this equipment was damaged in an accident, at no fault of the Jury and insurance claimed total loss. This was agreed by the Chairman of Committee and Parish President. Asset number Description Disposal 10900 New Holland Tractor Removed and surrendered to Workmaster 75 insurance for agreed upon amount of $14,902.00 12840 Bush Hog Removed and surrendered to insurance for agreed upon amount of $2,125.00 (Finance 11/2) REGULAR MEETING NOVEMBER 8, 2021

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7. Motion to delete from the Rapides Parish Courthouse Asset/Inventory Program the equipment listed below as it is no longer operational. We have purchased new replacement equipment. Asset Number Description Disposal 9654 AED Unit Scrap - To be auctioned 9655 AED Unit Scrap - To be auctioned (Finance 11/2)
8. Motion to accept Public Works Director's Report. (Public Works 11/2)
9. Motion to accept Task Order A-3-2021 – District A - District Wide Asphalt Roadway Improvements as “Substantially Complete”, and authorize the Parish President to sign and record the “Substantial Completion” certificate, and authorize the Parish President to sign a Final Recap Task Order Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. (Public Works 11/2)
10. Motion to accept Task Order A-4-2021 – Palmer Chapel Road Asphalt Overlay Improvements as “Substantially Complete” and authorize the Parish President to sign and record the “Substantial Completion” certificate and authorize the Parish President to sign a Final Recap Task Order Change Order adjusting the final contract quantities and time period as necessary, as recommended by the Parish Engineer, Pan American Engineers, LLC. (Public Works 11/2)
11. Motion to authorize the Parish President to execute an Engineering Agreement with Pan American Engineers, LLC, to develop bidding documents for the Peart Road Cross Drain Replacement Project and authorize Pan American Engineers, LLC, to advertise and receive bids for the same. (Public Works 11/2)
12. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with Durable Piling Restoration, L.L.C. to perform bridge repairs on the Martin Springs Road Bridge at cost of $35,784.00 and authorize the Parish President to sign necessary contract documents as REGULAR MEETING NOVEMBER 8, 2021

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recommended by Parish Engineer, Pan American Engineers, LLC. (This is in addition to the previously approved repairs of $20,885). (Public Works 11/2)

13. Motion to authorize to advertise for proposals for grass cutting services on various parish right-of-ways and authorize the President to sign any necessary documents. (Public Works 11/2)
14. Motion to authorize to advertise for proposals for ditching services on various parish right-of-ways and authorize the President to sign any necessary documents. (Public Works 11/2)
15. Motion to authorize to advertise for proposals for services to install culverts as needed throughout the parish and authorize the President to sign any necessary documents. (Public Works 11/2)
16. Motion to authorize the President to 1) sign nomination form for Shanna Worth, Director of Sales with Courtyard by Marriott to replace Debbie Norman, and 2) sign a letter addressed to the Louisiana Workforce Commission concerning new members. (Workforce 11/2)
17. Motion to receive the required report from Acadian Ambulance under the Contract for September, 2021: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 508 80% 91.14% Pineville - 8 minute 141 80% 82.98% Rapides - 12 minute 191 80% 91.10% Rapides - 20 minute 221 80% 88.24% (Insurance 11/2)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

REGULAR MEETING

NOVEMBER 8, 2021

pg. 5

18. Motion to authorize the President to sign a Cooperative Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA 119 to LA 1, State Project No. H0011598, approximately 780 cubic yards. (Mr. Overton)
19. Motion to authorize the sale of a 1995 Caterpillar 12 Motor Grader (RPPW asset #6752) by listing on electronic bid site. (Mr. Bishop)
20. Motion to reappoint Mr. Alton Beaver to the Cheneyville Recreation District for a five (5) year term. Term will expire December 10, 2021. (Mr. Johnson)
21. Motion to authorize an increase in the annual contract for Groundskeeper at Buckeye Recreation Park, from $21,000.00 to $31,500.00, as approved by the Recreation Board, on October 28, 2021 to begin on January 1, 2022. (Mr. Smith)
22. Motion to transfer responsibility back to the Rapides Parish Highway Department from the Office of Economic and Workforce Development to the following asset: Asset Number Description 9995 2006 – Expedition VIN# 1FMPU15516LA14747 (Mr. Smith)
23. Motion to amend the November 13, 2006, approved work schedule of the Rapides Parish Highway Department employees, and any other motion in conflict with this motion and to provide uniform fairness to the Parish employees, the work schedule is to be set as follows: set a 40 hour regular time work week (Monday-Friday) for the Parish Highway Department, granting the Parish Public Works Director the authority to determine the weekly work schedule of an employee or employees of the department, that provides the most efficient utilization of employee time, Parish resources, and prompt service, and addresses the work and weekly needs of the Parish, and the taxpayers and citizens of Rapides Parish. Effective date, January 1, 2022. (Mr. Smith) REGULAR MEETING NOVEMBER 8, 2021

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24. Motion for the Rapides Parish Police Jury to amend and replace the current CompTime/Overtime Policy with only a Paid Overtime Program, to provide uniform fairness to all Parish employees, as well as the most efficient utilization of employee time and Parish resources to address the work, services, and annual needs of the Parish, and the taxpayers and citizens of Rapides Parish. Effective date, January 1, 2022. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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