March 18, 2013

Posted March 14, 2013

REGULAR SESSION

MARCH 18, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of Rapides Parish Police Jury held in Regular Session on February 11, 2013 in Regular Sessio n, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 2/4)
4. Recognize Barron, Heinberg & Brocato on discussion of Coliseum (Mr. Bishop)
5. Presentation of plaque and recognition of Louisiana Office of Public Health Region 6 for being awarded National Association of County and City Health Officials (NACCHO) Project Public Health Ready (PPHR) Recognition. (Mr. Perry/Mr. Bishop)

APPOINTMENTS

6. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Tim Vercher to the Ruby-Wise Recreation District for a five (5) year term. Term will expire February 11, 2018. (Mr. Bishop) REGULAR MEETING MARCH 18, 2013
7. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Rusty Bell to the Ruby-Wise Recreation District for a five (5) year term. Term will expire February 11, 2018. (Mr. Bishop)
8. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Sonya McGee to the Ruby-Wise Recreation District for a five (5) year term. Term will expire March 17, 2018. (Mr. Bishop)
9. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Mike Paulk to the Ruby-Wise Recreation District for a five (5) year term. Term will expire March 17, 2018. (Mr. Bishop)
10. Motion to waive the thirty day announcement rule and reappoint Sgt. Al Bordelon to the Communications District, representing Municipal Police Departments, for a four (4) year term. Term will expire March 16, 2017. (Mr. Bishop)
11. Motion to adopt a resolution authorizing the advertising for bids for the purchase of Twenty -Three Million Dollars ($23,000,000) of G eneral Obligation Bonds, Series 2013, of the Parish of Rapides, State of Louisiana, authorized at election held on Tuesday, November 6, 2012, and providing for other matters in connection therewith. (Finance 3/11)
12. Motion to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel, to attend the Louisiana Elected Officials Emergency Management Summit meetings, hosted by the Governor’s Office of Homeland Security and Emerg ency Preparedness (GOHSEP), to be held April 2, 2013, in Winnfield, Louisiana. (Finance 3/11)
13. Motion to authorize expenses of interested Police Jurors, the Treasurer, and Legal Counsel to attend the annual Legislative Day of the Police Jury Association to be held May 1, 2013, in Baton Rouge. (Finance 3/11)

REGULAR MEETING

MARCH 18, 2013

14. Motion to amend the Professional Services Agreement with Justice Benefits, Inc. to include filing for Medicaid reimbursement on eligible activities for the Juvenile IV -E program as per the Louisiana Department of Health and Hospitals. (Finance 3/11)
15. Motion to authorize the President to sign an agreement with Ba rron, Heinburg & Brocato for Architech and Engineering services for the renovation of the Rapides Parish Coliseum. On vote the motion carried. (Finance 3/11)
16. Motion to adopt a Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

TAX DEBTOR DESCRIPTION

Elouise Jordan Lot Three (3) of Square “B” of the Crawford Addition Bearing the municipal address of:

Mose Conley Lot Twelve (12) of the Highland Subdivision Bearing the municipal address of: (Finance 3/11)

17. Motion to remove from the Rapides Parish Police Jury Finance Department Asset No. 10530 (Hewlett -Packard Laptop) and declare as surplus property and authorize to place in auction as scrap as it is no longer suitable for public use. (Finance 3/11)
18. Motion to accept the Public Works Director’s Report. (Public Work 3/11)
19. Motion to authorize to advertise for bids for “Various Road Improvements in Rapides Parish” (Bid No. 2279), to be paid from Vario us Road Maintenance Funds as budgeted. (Public Works 3/11)

REGULAR MEETING

MARCH 18, 2013

20. Motion to authorize the application of herbicide by NaturChem within the parish right -of-way for vegetative management to be paid from the Road District Maintenance funds for the Ward where the herbicide is applied. (Public Works 3/11)
21. Motion to accept the new alignment of the Cotton Island Road for maintenance and abandon the existing portions of Cotton Island Road that are no longer needed located on the property of the Nugent Family to eliminate an S -curve, as recommended by the Publi c Works Director and subject to the approval of Legal Counsel and Rapides Area Planning Commission. (Public Works 3/11)
22. Motion to authorize the Public Works Director to hire up to 23 seasonal workers for the mowing and chip sealing crews, work to begin on or about April 1, 2013, and end no later than October 31, 2013, at the rate of $8.00 per hour and foreman at $8.75 per hour to be paid from the Road & Bridge Salary line item. (Public Works 3/11)
23. Motion to exercise the option to renew Contract Bid No. 2131 Automated Fleet Fuel Provider to FleetCor Technologies Operating Company LLC d.b.a. Fuelman, at the same terms and prices for an additional twelve month period, to be paid from Road and Bridge Funds and various departments, as recommended by the Public Works Director and Purchasing Agent. (Public Works 3/11)
24. Motion to delete the following equipment from the Rapides Parish Highway Department Asset/Inventory as they are no longer suitable for public use and will be placed in an upcoming auction: Asset Number Description Purchase Date 5402 1988 – Chevrolet Truck 07-25-88 6943 1995 – Ford – F150 03-27-95 8584 2001 – Freightliner 04-11-01 10424 2004 – Ford 09-12-08 (Public Works 3/11)

REGULAR MEETING

MARCH 18, 2013

25. Motion to authorize to enter into an Intergovernmental Agreement with the Village of Forest Hill for the Parish Highway Department to provide sixty

• (60) hours of ditching and hauling material as needed for the corporate limits of the Village of Forest Hill, to be paid out of Road District 1A Maintenance Funds. (Public Works 3/11)

26. Motion to authorize the submission of a pre -application and accompanying resolution to the Louisiana Statewide Flood Control Program to raise the gravel portion of the Cotton Island Road that is subject to flooding from Flagon Bayou. (Public Works 3/11)
27. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Ball, for the Parish Highway to provide assistance in the over lay of Municipal Lane and the reseal of East Yeager, Malone Lane off Camp Livingston Road and Beverly Lane, in the Ball municipal limits as requested by the Town of Ball, to be paid out of District A funds. (Public Works 3/11)
28. Motion to refer the r evocation request to revoke a 50’ right -of-way located West of Moss Point Drive, approximately 335 feet from the South line of Highway 1 North, as requested by the England Economic and Industrial Development District, to the Rapides Area Planning Commissio n and set 30 day review period. (Public Works 3/11)
29. Motion to purchase paint, stainless steel clips and cable necessary for the installation of buoys for Indian Creek and Cotile Lake, amount not to exceed $ 4,000.00, to be paid out of General Funds. (Public Works 3/11)
30. Motion to authorize the Workforce Operations Department to hire one full time temporary workforce professional to assist with the individuals that qualify as dislocated workers under WIA Sec. 101(9) and who were impacted by th e Cotton Brothers/Holsum Bakery closure in Alexandria, Louisiana, and authorize the Treasurer to amend the budget if necessary. This position will be funded out of Rapid Response LWC grant CFMS # 712928. The end date for this position will be June 2014. (Workforce 3/11) REGULAR MEETING MARCH 18, 2013
31. Motion to authorize the Rapides Parish Police Jury to enter into a month - month lease agreement with Manpower for 272 square feet of space in the Rapides Business & Career Solutions Center at a rate of $428.27 per month. This is the current square foot rate used by our current tenant, LA Department of Labor. Proceeds to be appropriated to Office of Economic and Workforce Development. (Workforce 3/11)
32. Motion to authorize the President to approve and sign a Cooperative Endeavor Agreement with the Rapides Parish Sheriff’s Office to conduct a maximum of 10 participants for a 6 week summer employment program funded by the Rapides Parish Sheriff’s Office. T his program will run in conjunction with our WIA funded summer employment program. These students’ worksite will be within the Rapides Parish Sheriff’s Office. (Workforce 3/11)
33. Motion to grant approval of development to Eclectic Products Warehouse , located at 101 Dixie Mae Street, Pineville, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel. (Workforce 3/11)
34. Motion to authorize to advertise for bids for the Transportation Improvements for Coughlin Industrial Complex, Phase 3 (FP&C No. 05 - 252-04B-05), to be paid from Facility Planning and Control Funds. (Grants 3/11)
35. Motion to receive a grant from the State of Louisiana Department of Transportation and Development for the Main Terminal Ramp Overlay at Esler Field Airport and authorize the President to sign all necessary paperwork. (Grants 3/11)
36. Motion to authorize the President to sign an agreement with Pan American Engineers, Inc. for engineeri ng services on the Main Terminal Ramp Overlay grant as provided for in the Master Engineering Services Agreement. (Grants 3/11)

REGULAR MEETING

MARCH 18, 2013

37. Motion to authorize the taking of bids for the Esler Airport -Taxiway Lighting Rehabilitation, State Project #H.008653 and H.008657, as recommended by the Treasurer. (Grants 3/11)
38. Motion to adopt a re solution supporting the missions and operations of Ft. Polk and strongly opposing the proposed manpower and mission cutbacks; requesting the Louisiana Congressional Delegation to strongly oppose proposed cutbacks; requesting all political subdivisions in C entral Louisiana to adopt and communicate same position; requesting the Central Louisiana Chamber of Commerce to strongly oppose proposed cutbacks; requesting all political subdivisions, agencies, organizations, businesses and private individuals in suppor t of Ft. Polk and against proposed reductions to communicate with the Louisiana Congressional Delegation, Governor, State Legislature and US. Army, their opposition to the proposed cuts and authorizing the officers and staff of the Rapides Parish Police Ju ry to take appropriate action to support Ft. Polk and the position of this Board. (Grants 3/11)
39. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 11, Highland Subdivision, bearing the municipal consideration of $5000.00 cash. (Grants 3/11)
40. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot A, a resub of Lots 7, 8 and 9, Square 13, Welch Alexandria, to Angelo DAngelo for the consideration of $1,000.00. (Grants 3/11)
41. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 1 & Part of Lots 2, 3 and 4, Block 5, Valley Addition, bearing the municipal address of 49 Valley Street, Pineville, to Kevin Woods for the consideration of $3,333.33. (Grants 3/11)

REGULAR MEETING

MARCH 18, 2013

42. Motion to accept the required report from Acadian Ambulance under the Contract for January, 2013:

Response Number Required Compliance Zone Responses % % Alexandria - 8 minute 468 80% 89.74% Pineville - 8 minute 137 80% 85.40% Rapides - 12 minute 197 80% 91.88% Rapides - 20 minute 166 80% 81.33% (Insurance 3/11)

43. Motion to declare Asset No. 9660 (2005 International Truck) as surplus property and authorize to advertise for public bid as recommended by the Ruby-Kolin V olunteer Fire Department (Rapides Parish Fire District #7) Board of Directors. (Insurance 3/11)
44. Motion to authorize to advertise for bids for the construction of a fire truck storage building at 1244 Hwy 115, Deville, La, as recommended by Deville Volunteer Fire Department Board of Directors, to be paid from Fire District No. 6 Funds. (Insurance 3/11)
45. Motion to approve change order No. 1 for the purchase of one Rosenbauer Custom Pumper for Fire District No. 2 from LaMAS Contract # 408237 for an increased cost of $1534.00 to add additional strobe lighting, mount 2 additional portable radio chargers, change ground lights from incandescent to LED, and change 2 Vulcan hand lights to 2 Survivor LED hand lights to be paid for out of Fire District N o. 2 funds as recommended by Fire Chief McCain. (Insurance 3/11)
46. Motion to approve incentive pay for Fire District No. 2 employees who are currently certified or will obtain certification as an Emergency Medical Technician in the amount of $100.00 per month, effective April 1, 2013. This will be based upon the employee maintaining the certification and if certification is lost, employee will lose incentive pay. This incentive pay is to be paid for out of Fire District No. 2 funds a s recommended by Fire Chief McCain. (Insurance 3/11) REGULAR MEETING MARCH 18, 2013
47. Motion to purchase 88 MSA brand SCBA with composite cylinders, 88 additional spare cylinders, and 2 RIT packs, under the current City of New Orleans Contra ct No. K12 -714 for a total of $366,506.00 to be paid from Fire District No. 2 funds, as recommended by Fire Chief McCain. (Insurance 3/11)

(2/3 VOTE TO ADD TO AGENDA AFTER COMMITTEE)

48. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Parish Highway Department to perform approximately sixteen (16) hours of digging to allow for culvert repairs/replacing on the west side of Klock Street from Highwa y 71 north to Second Street, to be paid out of Road District 3A funds, Town portion. (Mr. Overton)
49. Motion to ratify authorization to exercise the option to renew for an additional 10 years, the Cooperative Endeavor Agreement between the Rapides P arish Police Jury and Fire Protection District No. 6 and Dev ille Volunteer Fire Department. (Mr. Bishop)
50. Motion to ratify authorization to exercise the option to renew for an additional ten (10) years, the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire District No. 8 and the Cotile -Gardner Volunteer Fire Department. (Mr. Bishop)
51. Motion to ratify authorization to exercise the option to renew for an additional ten (10) years, the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire District No. 7 and the Ruby -Kolin Volunteer Fire Association. (Mr. Bishop)
52. Motion to ratify authorization to exercise the option to renew for an additional five (5) years, the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and Fire District No. 6 and the Rapides Senior Citizens Center. (Mr. Bishop)

REGULAR MEETING

MARCH 18, 2013

53. Motion to authorize the purchase of a 2005 Dodge Ram 1500 Pick-Up Truck from Walker KIA for an amount of $8,864.00 to replace Asset No. 10438 (totaled by an accident dated 9/6/2012) to be paid with funds from the Insurance Company ($8,315.50) and remainder from Road & Bridge funds. (Mr. Smith)
54. Motion to name Mr. Steve Fontenot, PE with Smith, Fontenot & Phillips as the Project Engineer for the construction of a fire truck storage building at 1244 Hwy 115, Deville, La (Training Station) for Rapides Parish Fire District No. 6, as recommended by the Devil le Volunteer Fire Department Board and authorize the President to sign all necessary documents. (Mr. Smith)
55. Motion to authorize the President to sign the Entity/State Agreement with the Louisiana Department of Transportation and Development for a p roject through the “Local Road Safety Program” to receive approximately $97,000.00 to purchase signs to be installed by the Rapides Parish Police Jury on the roads designated in the agreement as recommended by the Public Works Director. (Mr. Smith)
56. Motion to authorize Mr. William D. Smith, 185 Smith Road, Pineville, Louisiana, as a Hardship Case. (Proper certification received) (Mr. Bishop)
57. Motion to purchase three (3) 2 WD Hydraulic Tractors from CNH America LLC under LA State Contract No. 408609, for the Highway Department for the amount of $57,766.89 ($19,255.63 each), to be paid from Road & Bridge Funds and authorize the Treasurer to secure financing. (Mr. Bishop)
58. Motion to purchase three (3) Ditch Bank Cutters from Woods Equipment Company under the La. State Contract No.409461 for an amount of $25,181.10 ($8,393.70 each) for the Parish Highway Department, to be paid from Road & Bridge Funds and authorize the Treasurer to secure financing. (Mr. Bishop)

REGULAR MEETING

MARCH 18, 2013

59. Motion to accept the construction contract for the Bayou Boeuf Diversion Canal Improvements Louisiana Office of Community Development Gustav/Ike Disaster Recovery DRU Project No. 40 DRLG7001 with Progressive Construction Company, LLC as Substantially Complete, as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineer and Frye-Magee, Program Administrator, and authorize the President to sign, subject to approval of the State of Louisiana, Office of Community Development. (Mr. Overton)
60. Motion to adopt a resolution to strongly support the operation of Huey P. Long Hospital, copy of this resolution to be sent to Governor Bobby Jindal, the LSU Board of Supervisors, our Louisiana Legislative Delegation and the Parishes served by Huey P. Long Hospital. (Mr. Bishop/Mr. Perry)
61. Motion to authorize the President to sign a Letter of Intent for the potential procurement of funds through the Office of Community Development’s Comprehensive Resiliency Pilot Program for the development o f a Rapides Parish Master Plan. There is no match asso ciated with this grant program. (Mr. Overton)
62. Motion to adopt a resolution endorsing Mr. James D. Healy, of DuPage County, Illinois, for appointment to the National Freight Advisory Committee, to represent the views and interests of local governments in America. Copy of this resolution be sent to the Secretary of Transportation. (Mr. Bishop
63. Motion to enter into a contract between the Rapides Parish Police Jury and Fire Protection Dist rict No. 7 and Ruby -KolinVolunteer Fire Association, beginning March 1 8, 201 3 for a ten (10) year period, with the option to renew for a ten (10) year term, pending Legal Counsel approval. (Mr. Bishop)
64. Motion to ratify authorization for the renewal of the Cooperative Endeavor between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two year period effective March 18, 2013 , as recommended by the Spring Creek Volunteer Fire Department, and authorize the President to sign the renewal, pending Legal Counsel approval. (Mr. Bishop)

REGULAR MEETING

MARCH 18, 2013

65. Motion to authorize the President to sign an agreement between Fire Protection District No. 6 and the Senior Citizens for the use of the training center for a senior meal site, for a five (5) year period beginning March 18, 2013 with the option to renew for a five (5) year term, pending Legal Counsel approval. (Mr. Bishop)
66. Motion to authorize to renew the Cooperative Endeavor between the Cotile Volunteer Fire Association, Fire Protection District No. 8 and the Police Jury for a ten (10) year period, effective March 18, 2013, with a ten (10) year option to renew, and authorize the President to sign same, pending Legal Counsel approval. (Mr. Bishop)
67. Motion to authorize the President to sign the contract between the Rapides Parish Police Jury, Fire Protection District No. 6, and the Deville Volunteer Fire Association beginning March 18, 2013, for a ten (10) year period, with the option to renew for ten (10) year term, pending Legal Counsel approval. (Mr. Bishop)
68. Motion to authorize the President to sign the contract between the Rapides Parish Police Jury, Fire Protection No. 8 and the Cotile Volunteer Fire Department, Inc., beginning March 18, 2013, for a ten (10) year period, with the option to renew for ten (10) year term, pending Legal Counsel approval. (Mr. Bishop)

(UNANIMOUS VOTE REQUIRED TO PLACE ITEM ON

AGENDA AFTER POSTED)

ADJOURNMENT

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