September 9, 2019

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Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted September 5, 2019

REGULAR SESSION

SEPTEMBER 9, 2019 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on August 12, 2019 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Recognize Ms. Alison Bates, U.S. Census Bureau.

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Appointment to Fire Protection District No. 18 Board for a one (1) year term to fill the vacancy due to Mrs. Iviana Stewart resigning. Term will expire January 1, 2020. (August Jury) ***Appointment to the Gas Utility District No. 2 Board, for a five (5) year term, to fill the expiring term of Mr. Ricky Roy. Term will expire October 11, 2019. ***Appointment to the Gas Utility District No. 2 Board, for a five (5) year term, to fill the expiring term of Mr. Bob Stevens. Term will expire October 11, 2019. pg. 2

***Appointment to the Gas Utility District No. 2 Board, for a five (5) year term, to fill the expiring term of Mr. Mark Scarber. Term will expire October 11, 2019. ***Appointment to the Gas Utility District No. 2 Board, for a five (5) year term, to fill the expiring term of Mr. Chris LaCombe. Term will expire October 11, 2019. ***Appointment to the Housing Authority, for a five (5) year term, to fill the expiring term of Mrs. Zelda Smith. Term will expire October 11, 2019. ***Appointment to the Ward 10 Recreation District, for a five (5) year term, to fill the expiring term of Mr. Will Nugent. Term will expire October 9, 2019.

4. Motion of Intent to Sale for the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Lawrence and Associates Lot Four (4) of Square Seven (7) of the Revised Hickman-Hooe Addition, as per plat therefore recorded in Plat Book 2, Page 91, of the Records of Rapides Parish Louisiana, Note Plat Book 1, Pages 155 & 156 Bearing the municipal address of: Mr. Fountaine-District D (Finance 9/3)
5. Motion to delete from the Rapides Parish Fire District No. 11 Asset/Inventory List the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 7883 Honda Generator Salvaged for Parts SN# EZCN-1065096 – Purchased 01/20/98 7252 AC/Heat Unit – Model 6020 Placed in Auction SN# 951011390 – Purchased 01/09/96 8396 Hose Dryer Placed in Auction SN# D6120189 – Purchased 01/03/00 7901 Honda Generator Salvaged for Parts Purchased 03/02/98 11138 Rheem AC Unit Placed in Auction SN# 8347W4012101 – Purchased 01/01/14 11555 Honda Pressure Washer Salvaged for Parts SN# 1020594859 – Purchased 02/18/16 9164 1975-International Brush Truck Placed in Auction VIN# E0350EHB34328 – Purchased 04/15/02 10207 4 ft. Bush Hog Placed in Auction Purchased – 06/04/07 (Finance 9/3)

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6. Motion to authorize Rapides Parish Fire District No. 9 to purchase property to relocate Station No. 1 and authorize the President to sign all necessary documents. The present owner doesn’t wish to renew the existing lease. (Finance 9/3)
7. Motion to delete from the Rapides Parish Sales Tax Office Asset/Inventory Program the following equipment as it is no longer suitable for public use: Asset Number Description Disposal 6772 Mailing Machine To Be Auctioned Purchased on 04/12/1994 11268 Vending Machine To Be Auctioned Purchased on 12/16/2015 6773 Scale and Cables To Be Auctioned Purchased on 04/12/1994 5491 IBM Wheelwriter To Be Auctioned Purchased on 08/24/1988 9930 Lexmark T634 Printer To Be Auctioned Purchased on 07/31/2005 9929 Lexmark T634 Printer To be Auctioned Purchased on 07/31/2005 10873 Biz #215 Printer To Be Auctioned Purchased on 09/26/2012 (Finance 9/3)
8. Motion to delete from OEWD/WOD Asset/Inventory the following furnishings/equipment that are either broken or no longer suitable for program use and authorize disposal at Public Auction held on September 14, 2019. Description RPPJ Tag Number DELL CPU G001156 DELL CPU G001314 KEI CPU G001337 KEI CPU G001361 KEI CPU G001362 KEI CPU G001390 KEI CPU G001400 KEI CPU G001403 KEI CPU G001404 KEI CPU G001410 KEI CPU G001414 KEI CPU G001416 KEI CPU G001417 KEI LAPTOP WITH CASE G001074 DELL LAPTOP WITH CASE G001152 DELL LAPTOP WITH CASE G001153 DELL LAPTOP WITH CASE G001154 pg. 4

DELL LAPTOP WITH CASE G001155 DELL LAPTOP WITH CASE G001157 SHARP PROJECTOR G001172 15” LCD VIEW SONIC MONITOR G001190 15” LCD VIEW SONIC MONITOR G001191 15” LCD VIEW SONIC MONITOR (4) BENQ MONITOR G001130 KEI IMPRESSION MONITOR GATEWAY MONITOR HP LASER JET 6P PRINTER RPPJ07601 HP LASER JET 6P PRINTER RPPJ09000 HP LASER JET 6P PRINTER RPPJ06987 HP LASER JET 6P PRINTER RPPJ08944 HP LASER JET 6P PRINTER RPPJ08947 HP LASER JET 6P PRINTER BROTHER PRINTER HP COLOR LASERJET PRINTER G001420 SUPERSTACK III HUB 100 TX SWITCH RPPJ08922 SUPERSTACK III HUB 100 TX SWITCH RPPJ07615 SUPERSTACK III HUB 100 TX SWITCH RPPJ07616 BEK-TEL LINE SHARING PROCESSOR RPPJ07515 SONY CAMERA W/BAG G001107 CANON CAMERA W/BAG 0005259 PALM VII ORGANIZER G001055 PALM M505 ORGANIZER G001057 IBM 15 SERIES TYPEWRITER RPPJ06479 GOLDSTAR TV W/REMOTE RPPJ07407 RCA TV W/REMOTE RPPJ004455 RCA TV W/REMOTE & CONVERTER BOX W/REMOTE

SYLVANIA TV W/VHS/DVD & REMOTE

DAEWOO TV W/VHS

EMERSON TV

EMERSON VHS & DVD PLAYER

LANIER RECORDER RPPJ0000585 LANIER RECORDER RPPJ07410 SONY MICRO TRANSCIBER G01073 SENTRY SAFE RPPJ000410 APOLLO ECLIPSE PROJECTOR AMERICAN MICROSYSTEMS SCANNER RPPJ08960 OASIS WATER DISTRIBUTOR W/ CUP HOLDER GRAY MEDIA CART BLACK METAL TV CART RPPJ06301 BLACK ROLLING CART (2) GRAY ROLLING CHAIR (3) GRAY CHAIR MAROON ARM CHAIR (8) MAROON ROLLING CHAIR BLACK ROLLING CHAIR (3) BROWN STACK CHAIR (14) DK BROWN STACK CHAIR (3) pg. 5

BLUE ROLLING CHAIR (7)

BLUE EXECUTIVE CHAIR

• (8) PAMPHLET DISPLAY RACK - BLACK PAMPHLET DISPLY RACK- TAN BLACK 2 DRAWER FILE CABINET BLACK 5 MULTICOLOR DRAWER FILE CABINET RPPJ0004134 BLACK 5 MULTICOLOR DRAWER FILE CABINET RPPJ0004135 Computer Keyboard Trays Single (11) COAT RACKS (2) 2002 DODGE CARAVAN VIN #: 2B4GP44372R772815 G001186 (Finance 9/3)

9. Motion to ratify authorization to approve Change Order No. 1 for the Lawyer/Fireside Building, on the Construction Contract with Pat Williams Construction, to grant an extension for 28 (twenty-eight) days, as approved by Alliance Design Group. Date of substantial Completion w as August 21, 2019. (Public Works 9/3)
10. Motion to refer the revocation request, to revoke the Forest Hill Speedway Road, District H, Ward 4, as requested by Ms. Kathryn Holloway, to the Rapides Area Planning Commission and set a 30 day review period. (Public Works 9/3)
11. Motion to authorize a contract with Meyer, Meyer, LaCroix & Hixson, Inc., to obtain permits and develop plans, specifications and right-of-way documents, to make drainage improvements on LA Hwy 1, to relieve flooding in the Dixie Street area (Ward 8, District I) and authorize the President to sign all the necessary documents, as recommended by the Public Works Director. (Public Works 9/3)
12. Motion to approve Change Order No. 1 to the construction contract with Dreher Contracting on Bid No. 2760, Chip Sealing Various Roads, to delete the Pringle Road and Branch Lane (District H, Ward 4) and to add the George Road, Sweat Road, and Daniels Road (District E, Ward 7) at an increased cost of approximately $26,580.00 and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. (Public Works 9/3)

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13. Motion to approve an IGA with Gravity Drainage District No. 2 to allow the sharing of equipment with public entities pursuant to R.S. 33:4712.18 for the occasional assistance in removing beaver dams that obstruct drainage ways and contribute to area flooding, and authorize signing by the President, subject to approval of legal counsel. (Workforce 9/3)
14. Motion to adopt a resolution of support for the Gulf Coast Strategic Highway, an east-west corridor, connecting Texas, Louisiana, Mississippi and eventually Alabama and Georgia, consisting of hundreds of miles of Strategic Highway Network (STRAHNET). This vital system, designed by the Federal Highway Administration, in partnership with the Department of Defense, is designed to connect military installations in five states including Fort Polk and Camp Beauregard with each other and points of departure, such as ports and airports, including the Central LA Regional Port and England Airpark/AEX and would bring existing roads into the Congressionally designated Interstate 14 corridor and connect Communities from Midland, Texas to Laurel, Mississippi. Copy of this resolution be sent to Fort Polk, Camp Beauregard and our Congressional and Louisiana Legislative Delegation. (Grants 9/3)
15. Motion to approve Change Order No. 1 to the construction contract with Progressive Construction Co., LLC, for the Red River Levee Recertification, Aloha Rigolette North Bank Project, 40 PARA 3301, for an increased amount of $73,536.00 (addition of five bulkhead gate extensions/stop logs, concrete gate storage rack foundations and underwater cleaning and joint sealing by certified scuba diver), cost to be covered by the project contingencies and to extend the contract by 120 days (weather, site and river stage conditions), as recommended by Meyer, Meyer, LaCroix & Hixson, Engineers, contingent upon approval by the State of Louisiana Office of Community Development and authorize the President to sign same. (Grants 9/3)
16. Motion to rescind and table for the present time, the prior July approval on amending the boundary descriptions of the AICUZ zones at England Airport Authority as set forth in the Parish ordinances. (Parochial 9/3)
17. Motion to grant a new ten (10) foot overhead electric line right-of-way to Cleco Power, LLC to re-route the existing power line from the front of the gym, to the back of the gym, at the Esler Terminal lines, to come off the existing pole in order to feed Camp Beauregard’s Fuel Station, pending Legal Counsel’s review and authorize the President to sign. (Parochial 9/3) pg. 7
18. Motion to approve a professional services contract with SSA Consultants to conduct a comprehensive study of the Rapides Parish employers compensation plan, classifications, and recommendations & authorize the President to sign the contract, subject to approval of legal counsel (Personnel 9/3)
19. Motion to approve the hiring of two (2) part-time temporary employees for the LaJET Program. These t wo (2) positions are needed to assist with the provision and implementation of services due to the demands of the new 2019/2020 Louisiana Job Employment Training (LaJET) contract, to be paid out of LaJET funds. (Personnel 9/3)
20. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2019: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 552 80% 85.32 % Pineville - 8 minute 146 80% 82.19 % Rapides - 12 minute 190 80% 86.32 % Rapides- 20 minute 183 80% 84.15 % (Insurance 9/3)
21. Motion to terminate the Proclamation for the State of Emergency due to the Invest 92L that was expected to become a hurricane and torrential rains producing 15 inches of rain, damaging winds and widespread power outages on the 11th day of July, 2019. (Personnel 9/3)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

22. Motion to delete from the Rapides Parish Fire District No. 5 Asset/Inventory the following equipment as it is no longer suitable for public use and place it in the upcoming auction: Asset Number Description Disposal 10362 Projector – EIKI LC-XB31 To be Auctioned Purchased on 04/02/2008 (Mr. Overton) pg. 8
23. Motion to place Asset #10805–(1999 GMC 2500 Truck), for the Rapides Parish Highway Department, back into service, as recommended by the Parish Engineer and the Shop Manager. This vehicle was removed on March 11, 2019 in error. (Mr. Overton)
24. Motion to delete from the Rapides Parish Juvenile Probation Department the Vehicle listed below as is no longer suitable for public use and place in an upcoming auction and authorize the Treasurer to sign all necessary documents. Asset Number Description Disposal 11259 2015 – Chevrolet Sonic To Be Auctioned VIN# 1G1JC5SH0F4105272 Purchased in 2015 (Mr. Overton)
25. Motion to delete from the Rapides Parish Highway Department the following equipment and list all as going to auction as recommended by the Public Works Director and the Shop Manger and authorize the Treasurer to sign all necessary documents. Asset Number Description Disposal 6742 Roscoe Roller To Be Auctioned SN# 3271 – Purchased in 1994 9152 2002 – Ford Truck To Be Auctioned VIN# 1FTRX17W62KC01590 Purchased in 2002 6758 1994 – Utility Trailer To Be Auctioned VIN# 1C9UT2520RL347011 Purchased in 1994 7725 1997 – Linkbelt To Be Auctioned SN# 1I78255 Purchased in 1997 10097 2006 – Ford To Be Auctioned VIN# 1FB2231L56DA42814 Purchased in 2006 10886 2005 – Dodge Ram 1500 To Be Auctioned VIN# 1D7HU16N45J540412 Purchased in 2013 (Mr. Overton)
26. Motion to place Asset# 9892 – (2006 International) for the Rapides Parish Highway Department back into service as recommended by the Parish Engineer and the Shop Manager. This vehicle was removed on March 11, 2019 in error. (Mr. Overton)

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27. Motion to approve Gulf Services Contracting Change Order #2 for the Greenway Park Acquisition Project, Project No. 1786-079-0001, to add one five properties (2534 Greenway, 2317 Dogwood, 2405 Dogwood, 2405 Greenwood, 2425 Linwood ), in the amount of $34,021.00, for a net decreased amount of $18,886.00, for a total contract amount of $290,182.00, as recommended by the Rapides Area Planning Commission and previously approved by GOHSEP and FEMA in the budget amendment. (Mr. Overton)
28. Motion to create a part time paid secretary position for Fire District No. 15 at the rate of $12.00/hour, not to exceed twenty-eight hours per week, as recommended by the Taylor Hill Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 15 funds and authorize the filling of the position. (Mr. Vanderlick)
29. Motion to adopt a resolution to designate the Rapides Senior Citizen Centers, Inc., to be the Contractor to prepare a grant with the Louisiana Department of Transportation and Development 2019-20 Operational Grant, operational funding to provide rural transportation services in rural parts of Rapides Parish and authorize the President to sign any necessary documents. (Mr. Overton)
30. Motion to adopt an ordinance to amend and reenact Section 18-4.2(i) Speed Chadwick Loop, Ward 10, District B and authorize the Rapides Parish Highway Department to erect speed limit signs. (Mr. Bishop)
31. Motion to authorize a resolution for the submission of the priority list, statement for right-of-way, and environmental check list to the Off-System Bridge Program to include:

Structure # 84030575924611 Recall # 600958 Cherry Winche Creek Tributary at Doshie Road $396,060.00

Structure # 84031244922481 Recall # 600464 Flagon Bayou Tributary at Beeson Road $299,460.00

Total Cost $695,520.00 Available Funds $897,630.00 as recommended by the Public Works Director. (Mr. Billings) pg. 10

32. Motion to renew the Humana Medicare Employer Plan for 2020 and authorize the President to sign. Rate increased $15.89 (4.75%) per month. New rate $349.91. (Mr. Fountaine)
33. Motion to authorize a Parish employees informational/training lunch hour meeting with SSA Consultants Inc., for 12 noon on Wednesday, September 11, 2019. (Mr. Smith)
34. Motion to approve an Intergovernmental Agreement with Sewer District No. 2, of Rapides Parish, to allow the sharing of equipment between public entities pursuant to R.S. 33:4712.18, for assistance with public drainage improvements and/or erosion control and authorize signing by President, subject to approval of Legal Counsel. (Mr. Smith)
35. Motion to recognize a representative from Meyer, Meyer, LaCroix & Hixson, Inc. to discuss the England Drive Gateway Improvement Project. (Mr. Perry)
36. Motion to authorize Mr. James Clark, Bucks Landing Road, Forest Hill, LA 71430, District H, as a Hardship Case, pending proper certification. (Mr. Billings)
37. Motion to approve participation and authorize OHSEP Director to administer, designate project Director and sign related documents for the 2019 State Homeland Security Grant Program (EMW-2019-SS-00014-S01, CFDA #97.067). Administration will be in accordanc e with grant guidelines. Total Award Amount $69,936.65. 100% Federal & State, NO LOCAL MATCH (Mr. Overton)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

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ADJOURNMENT

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