August 10, 2015

Posted AUGUST 6, 2015

REGULAR SESSION

AUGUST 10, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to lay over the adoption of the minutes of the Rapides Parish Police Jury held in Regular Session on July 20, 2015, as not yet published in the Official Journal.
2. Motion to accept the Treasurer’s Report (Finance 8/3)
3. Motion that approved bills be paid. (Finance 8/3)
4. Recognize Mr. Phillip Terrell, District Attorney to administer the Oath of Office for the Central Louisiana Regional Port Authority member Mr. Basil Smith. (Mr. Overton)
5. Recognize Mr. Jon Grafton, Executive Director of England Airpark, to give an update on the England Economic & Industrial Development District which was selected for the Military Airport Program, to receive about $9,000,000.00. (Mr. Perry)

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6. Recognize Mr. Tommy Pinion to address the Jury on Bridge Construction in Rapides Parish. (Public Works 8/3)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

****Appointment to the Ward 5 Recreation District for a five (5) year term to fill the expiring term of Mr. Jack Johnson. Term will expire August 14, 2015. ****Appointment to the Waterworks District 11A for a five (5) year term to fill the expired term of Mr. Les West. Term expired July 12, 2015.

7. Motion to form a Committee, consisting of Mr. Bubba Moreau, Finance Chairman, Mr. Bruce Kelly, Treasurer, one (1) Justice of the Peace and one

• (1) Constable, to discuss an increase in the budget for next year, to give a raise to the Justice of the Peace and Constables in 2016. (Public Works 8/3)

8. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below: Tax Debtor Description Benjamin L. Bayone, III Lot Twenty-Six (26) of Square A of Crawford Addition to the City of Alexandria Bearing the municipal address of: (Public Works 8/3)
9. Motion to authorize the purchase of a full sized SUV (Used as Chief’s truck and equipment) under the City of Alexandria’s or State of Louisiana vehicle contract, not to exceed $75,000.00, as recommended by the Alpine Volunteer Fire Department and Fire Chief, to be paid out of Rapides Parish Fire District No. 3 funds. (Public Works 8/3)
10. Motion to amend a certain motion of June 8, 2015 to authorize Rapides Parish Fire District No. 2 to purchase from G & G Farms of Cenla, LLC, a certain 2.961 Acre tract of land together with all rights, ways, REGULAR JURY MEETING AUGUST 10, 2015

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improvements, and appurtenances thereon, said tract located in Section 37, Township 3 North Range 2 West, Rapides Parish, being more particularly described as follows:

Commencing at the northeast corner of Lot E of Bayou Oaks Subdivision Phase II, said point being a found 1/2 inch iron rod N 89°15'19" E a distance of 135.51 feet to a point; thence N 37°42'42" W a distance of 7.73 feet to a found iron rod submerged in a slough; thence N 37°42'42" W a distance of 317.16 feet to a set 1/2 inch iron rod, said point being the POINT OF BEGINNING; thence N 37°42'42" W a distance of 635.79 feet to a set 1/2 inch iron rod; thence N 51°44'00" E a distance of 39.61 feet to an LADOTD right-of-way monument; thence N 41°48'44" E a distance of 83.45 feet to an LADOTD right-of-way monument; thence N 53°16'31" E a distance of 78.34 feet to a set 1/2 inch iron rod; thence S 37°42'42" E a distance of 650.00 feet to a set 1/2 inch iron rod; thence S 52°17'18" W a distance of 200.00 feet back to the POINT OF BEGINNING, said tract containing 2.961 Acres more or less.

as recommended by Fire Chief Randy McCain and authorize the President to sign any and all necessary documents. (Public Works 8/3)

11. Motion to renew the annual commercial auto and property insurance with Risk Services of Louisiana, to be paid from various department fund accounts and authorize the President and Treasurer to sign all necessary documents. (Public Works 8/3)
12. Motion to update the Intergovernmental Agreement between Rapides Parish District Attorney and Rapides Parish Sales Tax Department to provide for Assistant District Attorney Scott M. Brame to provide Legal Services and established fees and benefits. (Public Works 8/3)
13. Motion to approve Change Order No. 1 for the Rapides Parish Coliseum, ADG Job No. 12014, for the extension of agency status, various value engineered items, and foundation modifications due to wet soil conditions, for a net credit amount of ($1,083,486), as recommended by Alliance Design Group and authorize the President to sign same. (Public Works 8/3) REGULAR JURY MEETING AUGUST 10, 2015

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14. Motion to adopt an ordinance to amend and reenact Section 20-7 (b)(1) Hardship Cases, so as to increase the maximum monthly income of home owners who qualify from $1,200.00 dollars to $1,300.00 per month, effective immediately. (Public Works 8/3)
15. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department to repair the headwall on the drainage canal, on Turkey Creek Road, to be paid out of Road District 1A Road Funds, Town’s portion, and authorize the President to sign. (Public Works 8/3)
16. Motion to grant approval to Hidden Oaks Subdivision, Phase I, located at Philadelphia and Credeur Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director and Legal Counsel and authorize signing of the plat. (Public Works 8/3)
17. Motion to grant approval to Hidden Pines Subdivision, Phase II, located at Philadelphia and Credeur Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director and Legal Counsel and authorize signing of the plat. (Public Works 8/3)
18. Motion to authorize Mr. James Clark, 51 Bucks Landing Road, Forest Hill, LA, as a Hardship Case, pending proper certification. (Public Works 8/3)
19. Motion to extend parish maintenance of the David Burns Road (Ward 5, District E) an additional 0.10 miles, as recommended by Public Works Director. (Public Works 8/3)
20. Motion to waive the insurance requirements for the sewer effluent as approved by the Rapides Area Planning Commission and Public Works Director. (Public Works 8/3) REGULAR JURY MEETING AUGUST 10, 2015

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21. (OMIT)
22. Motion to exercise option to renew contract Bid # 2284 - Various Bituminous Materials (Hot Mix and Cold Mix) to Diamond B. Construction Company, LLC at the same terms and prices (Hot Mix - $59.50 per ton) and (Cold Mix - $89.00 per ton) for the duration of the original bid April 30, 2016. This material to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (Public Works 8/3)
23. Motion to exercise option to renew contract Bid # 2277 - Liquid Asphalt (CRS-2 - $1.83 per gallon delivered) for the duration of the original bid April 30, 2016. This material to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (Public Works 8/3)
24. Motion to exercise option to renew contract Bid # 2278 - Emulsified Asphalt (MC-30 - $3.80 per gallon delivered) for the duration of the original bid April 30, 2016. This material to be paid from Road and Bridge and various maintenance funds, as recommended by the Public Works Director and the Purchasing Department. (Public Works 8/3)

Glenmora, LA, as a Hardship Case, pending proper certification. (Public Works 8/3)

26. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department, to perform ten (10) hours grading of roads in the corporate limits of Glenmora, to be paid out of Road District 1A Road Funds, Town’s portion, and authorize the President to sign. (Public Works 8/3)

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27. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora, for the Parish Highway Department to deliver fourteen (14) loads of white rock, to be paid out of Road District 1A Road Funds, Town’s portion, and authorize the President to sign. (Public Works 8/3)
28. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Parish Highway Department to over lay with chip and seal, certain roads, to be paid out of Road District 1A Road Funds, Town’s portion and authorize the President to sign.

Roads are as follows: 7th street from 8th Avenue to 7th Avenue, approximately 0.1 mile Gum Street, approximately 0.1 mile 12th street from 5th Avenue to 6th Avenue, approximately 0.1 miles mile (Public Works 8/3)

29. Motion to waive the insurance requirements for the sewer effluent discharge permit at 4809 Howell Drive, Pineville, for Mr. Scott Sullivan, as approved by the Rapides Area Planning Commission and Public Works Director. (Public Works 8/3)
30. Receive an update from Rapides Area Planning Commission on Duck Blinds in Cotile Lake, Kincaid Lake and Indian Creek. (Public Works 8/3)
31. Motion to ratify approval of Amendment No. 1 to the PY14/FY15 Workforce Investment Act (WIA) contract with the Louisiana Workforce Commission to incorporate appropriate language and program design changes so that the carryover contract and funds comply with the new Workforce Innovation & Opportunity Act (WIOA) implementation effective 7/1/15 and authorize the President to sign the amendment and the Treasurer to amend the budget as necessary. (Workforce 8/3)

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32. Motion to ratify the President to sign the annual Agreement between the Chief Elected Official and the Rapides Workforce Development Board selecting the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the lead agency and operator of the One Stop – Rapides Business & Career Solutions Center, to provide effective planning and implementation of the Workforce Innovation and Opportunity Act. The agreement begins July 1, 2015 and will cover the certification period until December 31, 2017. (Workforce 8/3)
33. Motion to hire a certified teacher for a new WIOA Out-of-school program to be paid out of Youth WIOA funds. The new law now requires program to spend 75% of their funds on out-of-school youth. (Workforce 8/3)
34. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission in the amount of $44,692.00 to provide case management services to work eligible cash assistance recipients, as referred by the Louisiana Department of Children and Family Services (DCFS), to move those families from cash assistance to employment for the period 7/1/15-6/30/16, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Workforce 8/3)
35. Motion to waive the thirty (30) day announcement rule and reappointment Mr. Melvin Christy to the Fire District No. 3 Civil Service Board for a three (3) year term. Term will expire October 10, 2015. (Personnel 8/3)
36. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 519 80% 87.67% Pineville - 8 minute 150 80% 81.33% Rapides - 12 minute 182 80% 86.81% Rapides - 20 minute 210 80% 88.57% (Insurance 8/3)

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

37. Motion to grant the 2% annual longevity pay increase mandated by the State for Rapides Parish Fire District No. 4 employees, effective August 1, 2015 as recommended by Holiday Village Fire Association Board, to be paid out of Fire Protection District No. 4 funds. (Mr. Bishop)
38. Motion to authorize the purchase of the following property from the lawful owners for the appraised value set forth subject to closing attorney providing title opinion and title insurance at the time of closing. Purchase cost to be paid out of Road District 10A funds. Amount of Property Property Property being Owner Address Purchased Appraised Value Winston (Johnnie) Miller 4916 Highway 165 0.038 acre $3,027.00 (Mr. Moreau)
39. Motion to offer the lawful owners of the “Chester Howell” property the appraised value of $5,902.00 and if not accepted to direct legal counsel to file expropriation proceedings to obtain the property. (Subject to closing attorney providing title opinion and title insurance) (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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