July 8, 2013

Posted July 3, 2013

REGULAR SESSION

JULY 8, 2013 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on June 10, 2013 as published in the Official Journal.
2. Recognize Louisiana Legislative Delegates. (Mr. Overton)
3. Motion that approved bills be paid.
4. Motion to accept the Treasurer’s Report. (FINANCE 7/1)
5. Motion to authorize expenses of interested Police Jurors, designated Police Jury Employees and Legal Counsel to attend the Organizat ion of Parish Administrative Officials Annual Conference in Baton Rouge, LA, on July 31, 2013 through August 2, 2013. (FINANCE 7/1)
6. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property list ed below:

Tax Debtor Description REGULAR MEETING JULY 8, 2013

David Sheffield Lot One (1) of Square Two (2) of the Sunset Addition Bearing the municipal address of:

Ellis C. Parker Lot Nineteen (19) of Square Two (2) of Rapides Development Subdivision Bearing the municipal address of:

Booker James Holbert 0.50 Acres in SE4 of NW4, Section 25, T2NR3W Bearing no municipal address

Estelle C. Grayer Lot Two (2) of Block Three (3) of the Parkview Subdivision Bearing the municipal address of: (FINANCE 7/1)

7. Motion to delete from the Rapides Parish Juvenile Probation Asset/Inventory Program the following vehicles as they are no longer suitable for public use and will be sold. ASSET NUMBER DESCRIPTION 6934 1995-Ford Crown Vic 9998 1999-Mercury Marquis 10194 1996-Mercury Marquis (FINANCE 7/1)
8. Motion to engage MGT of Ameri ca to perform the 2012 Cost Allocation Plan at a cost of $10,900 and authorize the President to sign. (Previous year done by Maximus, Inc. for $11,000) (FINANCE 7/1)
9. Motion to authorize to receive quotes for the 2014 Group Health Insurance for the Rapides Parish Police Jury and employees. (FINANCE 7/1)

Hineston, Louisiana, as a Hardship Case pending proper certification. (PUBLIC WORKS 7/1)

11. Motion to approve Change Ord er No. 2 with Gilchrist Construction 10, District A) at a total cost of $749.58, to add Ulster Avenue and Munster Avenue in the Town of Boyce (Ward 8, District E) at a total cost REGULAR MEETING JULY 8, 2013

of $18,130.00, to add 1,400 feet to the Old Boyce Road (Ward 8, District

• I) at a total cost of $35,124.44, to add High Country Drive (Ward 9, District B) at a total cost of $23,100.00, an d to add an additional 2 feet to the width of the Castor Plunge Road (Ward 2, District E) at a total cost of $31,498.47, as recommended by the Public Works Director. (Mr. Moreau, Mr. Perry, Mr. Bishop, and Mr. Vanderlick) (PUBLIC WORKS 7/1)

12. Motion to authorize to advertise for bids for the sale of surplus construction equipment, surplus vehicles, surplus bridge material and any miscellaneous surplus equipment stored at the Parish Highway Department. (PUBLIC WORKS 7/1)
13. Motion to receive qu otes for mobile phone service for the Parish Highway Department. (PUBLIC WORKS 7/1)
14. Motion to adopt an ordinance to change the speed limit from 15mph to 25 mph on Kings Drive, Ward 10, District A, Pineville, and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 7/1)
15. Motion to authorize the President to sign a letter of no objection to the Louisiana Department of Transportation to utilize 11,000 cubic yards of excess, reclaimed asphalt (RAP), provided from t he District location of LA 181 and I49, as we have no immediate use. (PUBLIC WORKS 7/1)
16. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill for the Parish Highway Department to assist with resealing and leveling Perkins Road, approximately 4/10th of a mile in the city limits of Forest Hill, to be paid out of Road District 1A funds. (PUBLIC WORKS 7/1)
17. Motion to form a Study Committee to study duck blind locations on all three Lakes. Committee consisting of Mr. Tom Wells, Wildlife & Fisheries representative, outside individuals who hunt the lakes and Police Jurors. (PUBLIC WORKS 7/1)
18. Motion to adopt an ordinance to change the speed limit from 25mph to 15 mph on Browns Landing Road, Ward 11, District C, Pineville, and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 7/1)

REGULAR MEETING

JULY 8, 2013

19. Motion to ratify approval of Amendment #1 to the current Louisiana Workforce Commission LAJET contract to decrease funding in the amount of $24,347.00 as a result of sequestration and authorize the President to sign the amendment and the Treasurer to revise the budget as necessary. (WORKFORCE 7/1)
20. Receive an update from Bar ron, Heinberg & Brocato on the progress of the Coliseum Project. (GRANTS 7/1)
21. Motion to award the Construction Contract for the Red River Levee Recertification, City of Pineville Wastewater Treatment Plant, New Pump Station and Primary Outfall (Rapides D/R Location No. 1) for the Base Bid to Cec il D. Gassiott, LLC, of Alexandria, Louisiana, the Low Bidder, in the amount of $1,855,614.00, as recommended by Pan American Engineers, Frye Magee, LLC, Program Consultant, and the Parish Treasurer, to be paid from IKE/Gustav CDBG Disaster Recovery Project’s funds (DRU Project No. 40 DRLG7001), contingent upon approval from the State of Louisiana, Office of Community Development, Disaster Recovery Unit. (GRANTS 7/1)
22. Motion to accept the construction contract with Rylee Contracting, Inc. for the Henry Street Sewer System Improvements FY 2011 LCDBG Program (Contract #708101) as Substantially Complete and ratify the President’s signature, as recommended by Meyer, Meyer, LaCroix and Hixson, Project Engineers and Frye-Magee, Program Administrator. (GRANTS 7/1)
23. Motion to adopt a resolution to award the construction contract for the Esler Airport -Taxiway Lighting Rehabilitation, State Project #H.008653 and H.008657 to Petron, LLC of Alexandria, Louisiana; the Low Bidder, for the base Bid Plus Additive Alternate No. 1 in the amount of $210,612.11, contingent upon concurrence of Award from the State of Louisiana Department of Transportation and Development; and as recommended by Pan American Engineers, Project Engineers. (GRANTS 7/1)
24. Motion to authorize the President to sign the Cooperative Endeavor Agreement between the Rapides Parish Police Jury and the Office of Community Development for a grant awarded for $300,000.00 to develop a parish wide Comprehensive Resiliency Plan. Th ere is no match for this grant. (GRANTS 7/1)

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JULY 8, 2013

25. Motion to declare Friday, July 5, 2013 as a legal holiday in conjunction with the proclamation of Governor Bobby Jindal and ask the Civil Service Board to concur. (COURTHOUSE 7/1)
26. Motion to appoint Mr. Michael Nugent to the Rapides Area Planning Commission for a five (5) year term to fill the expiring term of Mr. Tony Paul. Term will expire July 21, 2013. (PAROCHIAL 7/1)
27. Motion to appoint Mr. Alfred Rachal to the Coliseum Auth ority for a five

• (5) year term to fill the expiring term of Mr. Wardell Ballentine, representing District D. Term will expire July 16, 2013. (PAROCHIAL 7/1)

28. Motion to waive the insurance requirements for the Sewage Effluent discharge sewage effluent to the road side ditch in the public right of way for Mary Ann Butler, as approved by the Public Works Director and Health Department. (MUNICIPAL LIAISON 7/1)
29. Motion to adopt the Rapides Parish Emergency Operations Plan as revised and authorize the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (INSURANCE 7/1)
30. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2013:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 446 80% 87.22% Pineville - 8 minute 151 80% 82.12% Rapides - 12 minute 189 80% 85.71% Rapides - 20 minute 183 80% 84.15% (INSURANCE 7/1)

31. Motion to create an additional part -time firefighter/operator position for Fire Protection District No. 6, as requested by the Deville Volunteer Fire Department Board of Directors. (INSURANCE 7/1)

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JULY 8, 2013

32. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire District No. 7 employees, effective August 1, 2013, to be paid out of Fire Protection District No. 7 Funds. (INSURANCE 7/1)
33. Motion to grant t he 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 1, 2013, as recommended by Fire Chief Randy McCain, to be paid out of Fire Protection District No. 2 funds. (INSURANCE 7/1)
34. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire District No. 4 employees, effective August 1, 2013, to be paid out of Fire Protection District No. 4 Funds. (INSURANCE 7/1)
35. Motion for Fire District No. 2 to hire part time EMS instructor(s) in a nonclassified position with no benefits at a hourly rate not to exceed $25.00 per hour, as recommended by Fire Chief McCain, to be paid out of Fire Protection District No. 2 funds. (INSURANCE 7/1)
36. Motion to enter into a Fire District No. 8 automatic aid agreement with the Flatwoods Volunteer Fire Department and Fire Protection District No. Volunteer Fire Department, and authorize the President to sign same. (INSURANCE 7/1)
37. Motion to adopt a resolution ordering and calling a special election to be held in Fire Protection District No. 15 of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Received from Bond Counsel July 2, 2013) (Mr. Vanderlick)
38. Motion to adopt a resolution ordering an d calling a special election to be held in Fire Protection District Number 8 of the Parish of Rapides, State of Louisiana, to authorize the rededication of a special tax therein; making application to the State Bond Commission in connection therewith; a nd providing for other matters in connection therewith. (Received from Bond Counsel July 2, 2013) (Mr. Vanderlick)

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JULY 8, 2013

39. Motion to authorize the Public Works Director to hire a temporary laborer until June 30, 2014 to work on the pothole patcher and reseal crew as needed at a salary of $1,557.18 per month to be paid from the Road & Bridge Salary line item. (Mr. Smith)
40. Motion to adopt a resolution ratifying the sale of the Martin Luther King Library Building, authorize the President to exec ute an Act of Sale, selling property to Four wills, LLC. for the appraised value of $78,000 and ratify said sale of the property which is described as follows:

Legal Description

CERTAIN PIECES, PARCELS OR TRACTS OF LAND,

TOGETHER WITH ALL BUILDINGS AND IMPROVEMENTS

LOCATED THEREON, AND ALL RIGHTS, WAYS AND

PRIVILEGES THEREUNTO APPERTAINING, BEING, LYING

AND SITUATED IN RAPIDES PARISH, LOUISIANA, AND

BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS,

TO-WIT:

TRACT 1: LOTS 1, 2, 3 AND 4, SQUARE 2, OF FAIRVIEW ADDITION TO THE CITY OF ALEXANDRIA, AS PER PLAT OF SAID ADDITION RECORDED IN PLAT BOOK 4, PAGE 86, RECORDS OF RAPIDES PARISH, LOUISIANA, AND THAT PORTION OF LOTS 5 AND 13 OF SAID SQUARE AND ADDITION WHICH LIE BETWEEN LOTS 1, 2, 3 AND 4 AND THE RIGHT-OF-WAY OF MAIN STREET (FORMERLY SECOND STREET), THE ENTIRE TRACT BEING BOUNDED BY DIXIE STREET, MAIN STREET, ST. CHARLES STREET AND THIRD STREET, ALL AS MORE FULLY SHOWN ON A PLAT OF SURVEY BY DANIEL D. SANDIFUR, R.L.S., DATED JANUARY 13, 1977, A COPY OF WHICH IS RECORDED IN CONVEYANCE BOOK 894, PAGE 3, RECORDS OF RAPIDES PARISH, LOUISIANA, TOGETHER WITH THAT REVOKED PORTION OF DIXIE STREET LYING BETWEEN THIRD STREET AND MAIN STREET (FORMERLY SECOND STREET), HAVING BEEN REVOKED PURSUANT TO AN ORDINANCE OF THE CITY OF ALEXANDRIA RECORDED AT CONVEYANCE BOOK 959, PAGE 406, RECORDS OF RAPIDES PARISH, LOUISIANA.

TRACT 2: ALL OF LOT TWO (2) AND THE FRONT ONE-HALF OF LOT THREE (3) FRONTING ON DIXIE STREET, SQUARE ONE (1), OF FAIRVIEW ADDITION TO THE CITY OF ALEXANDRIA, AS PER PLAT OF SAID ADDITION RECORDED IN PLAT BOOK 4, PAGE 86, RECORDS OF RAPIDES PARISH, LOUISIANA, TOGETHER WITH THE WESTERN HALF OF REVOKED ST. CHARLES STREET RUNNING BETWEEN THIRD STREET AND REGULAR MEETING JULY 8, 2013

MAIN STREET (FORMERLY SECOND STREET), HAVING

BEEN REVOKED BY AN ORDINANCE OF THE CITY OF

ALEXANDRIA RECORDED AT CONVEYANCE BOOK 1027, PAGE 637, RECORDS OF RAPIDES PARISH, LOUISIANA. LESS AND EXCEPT: THAT PORTION CONVEYED TO THE DEPARTMENT OF HIGHWAYS OF THE STATE OF LOUISIANA BY ACT RECORDED IN CONVEYANCE BOOK 565, PAGES 351 AND 398, AS WELL AS CONVEYANCE BOOK 566, PAGE 97, AS WELL AS CONVEYANCE BOOK 778, PAGE 251, RECORDS OF RAPIDES PARISH, LOUISIANA. (Mr. Fountaine)

41. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte to provide sixty (60) hours of manpower, grass cutting and ditch cleaning, as requested by the Town of Lecompte, to be paid out of Road District 3A, and authorize the President to sign same. (Mr. Overton)

42 Motion to authorize the expenses of interested Police Jurors, designated Police Jury employees and Legal Counsel to attend all Regional meetings. (Mr. Overton)

43. Motion to authori ze the Police Jury President to sign a grant for residual funds for Juvenile Probation, in the amount of $2000.00, with matching funds of $814.00. (Mr. Overton)

UNANAMIOUS TO ADD TO AGENDA AFTER POSTED

44.

ADJOURNMENT

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