September 14, 2015

Posted SEPTEMBER 10, 2015

REGULAR SESSION

SEPTEMBER 14, 2015 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 20, 2015 and August 10, 2015, as published in the Official Journal.
2. Motion to accept the Treasurer’s Report. (Finance 9/8)
3. Motion that approved bills be paid. (Finance 9/8)

4 Recognize Judge Patricia Koch, 9th Judicial District Court, Division E. (Mr. Billings)

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

****Appointment to the Fire District #3 Civil Service Board for a three (3) year term to fill the expiring term of Mr. Melvin Christy. Term will expire October 10, 2015. ****Appointment to the Ward 4 Recreation District for a five (5) year term to fill the expiring term of Francis Irvine. Term will expire October 13, 2015. REGULAR JURY MEETING SEPTEMBER 14, 2015

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5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Twenty-Six (26) of Square A of Crawford Addition to the City of Alexandria, bearing the municipal address of 2459 Alma Street, Alexandria, to Mr. Machllie Augustine for the consideration of $2,333.33 cash. (Finance 9/8)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Part of Lot Twenty-Three (23) of Square Thirty-Three (33), Town of Boyce, bearing no municipal address on Belfast Avenue, Boyce, to Ms. Janice Glynn for the consideration of $1,497.12 cash. (Finance 9/8)
7. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Gertrude Mable Parts of Lots Number Seven (7) and Eight (8) of Square Thirty-Two

• (32) of South Alexandria Land Company Addition Bearing the Municipal address of:

Angela Johnson Lot Twenty-Two (22) of Rose Marie Subdivision Bearing the municipal address of: Alexandria

Josephine Field Portion of Lots Three (3) and Four

• (4) of Square Twenty-Four (24) to the City of Alexandria Bearing the municipal address of:

Josephine Field Portion of Lots Two (2) and Three

• (3) of Square Twenty-Four (24) to the City of Alexandria Bearing the municipal address of: (Finance 9/8) REGULAR JURY MEETING SEPTEMBER 14, 2015

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8. Motion to delete from the Rapides Parish Fire District #6 Asset/Inventory Program Asset No. 11150 (2014 Dodge Ram). This vehicle was involved in an accident and totaled by the insurance company. (Finance 9/8)
9. Motion to delete from the Sales Tax Asset/Inventory Program the following items listed as broken, moved or to be auctioned:

Asset No. Description 10638 Computer – Custom Build Auction 10163 Computer & Monitor Auction 10191 Computer Auction 10192 Computer Auction 10342 Computer Auction 10345 Computer Auction 10375 Computer Auction 9372 Shredder Auction 9550 Printer Broken 10032 Computer Auction 10033 Computer Auction 10127 Computer – Laptop Auction 10160 Computer – Laptop Auction 10293 Computer Auction 10314 Fingerprint Scanner Auction 10340 Computer Auction 10341 Computer Auction 10375 Computer Auction 10476 Computer Auction 10477 Computer Auction 9895 Computer – Laptop Auction 8419 Epson Printer Auction (Finance 9/8)

10. Motion to authorize the issuance of a quietus on the part of the Rapides Parish Police Jury in favor of the Sheriff and Tax Collector and against any claim on the part of the Rapides Parish Police Jury for the ad valorem taxes of the year 2014, and authorize Bruce Kelly, Treasurer, to issue said quietus. (Finance 9/8)

REGULAR JURY MEETING

SEPTEMBER 14, 2015

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11. Motion to authorize the purchase of a new Brush Truck for Oak Hill Fire Department, as recommended by Rapides Parish Fire District #5 Board and authorize President to sign same. (Finance 9/8)
12. Motion to accept the Public Works Director's Report. (Public Works 9/8)
13. Motion to authorize Mr. Percy Rougeou, 240 Mudge Road, Boyce, LA, as a Hardship Case, pending proper certification. (Public Works 9/8)

Glenmora, LA, as a Hardship Case, pending proper certification. (Public Works 9/8)

15. Motion to authorize Mr. Ronald Padgett, Sr., 332 Padgett Road, Hineston, LA, as a Hardship Case, pending proper certification. (Public Works 9/8)
16. Motion to approve Change Order No. 1-Final, for the construction contract with Cecil D. Gassiott, LLC for the Red River Levee Recertification South Bank project (40PARA3303) for a decreased amount of $153,730.85 (adjust quantities to those as actually installed on project); adjust Contract Sum to $3,194,277.65; increase the contract completion due to weather conditions and river stage related delays and authorize the President to sign Change Order, as recommended by Meyer, Meyer, LaCroix & Hixson and approved by Louisiana Office of Community Development. (Public Works 9/8)
17. Motion to authorize Ms. Jerrie Butler, 9171 Highway 112, Hineston, LA, as a Hardship Case, pending proper certification. (Public Works 9/8)

REGULAR JURY MEETING

SEPTEMBER 14, 2015

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18. Motion to authorize Ms. Nancy Clifton, 1229 Clifton Road, Clifton, LA, as a Hardship Case, pending proper certification. (Public Works 9/8)
19. Motion to approve Change Order No. 1, for the construction contract with Regional Construction, LLC for the 19th Levee District Phase 1 Height Deficiencies North Bank – Grant project (40PARA3301) for an increase in the completion date of the contract by 128 days due to site conditions and Red River stage effects and authorize the President to sign Change Order, as recommended by Meyer, Meyer, LaCroix & Hixson and approved by Louisiana Office of Community Development. (Public Works 9/8)
20. Motion to refer the revocation request to close Harold Ivey Road at the intersection of Harold Ivey Road and Irving Long Road, to the Rapides Area Planning Commission, waive the $100 fee, set a 30 day review period and authorize President to sign same. The residents and landowners will be responsible for up keep and maintenance of Harold Ivey Road, as requested by signed petition. (Public Works 9/8)
21. Motion to accept for parish maintenance the Union Chapel Church Cemetery Road approximately one tenth (0.1) of a mile in length located (Public Works 9/8)
22. Motion to adopt an ordinance to establish a 25 mph speed limit on Campbell Creek Road, Ward 7, District E, and authorize the Parish Highway Department to erect speed limit signs. (Public Works 9/8)
23. Motion to adopt an ordinance to reduce the speed limit from 35 mph to Highway Department to erect speed limit signs. (Public Works 9/8)

REGULAR JURY MEETING

SEPTEMBER 14, 2015

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24. Motion to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Gary J. Bernard Unsafe, unsanitary and dilapidated structure located at (Public Works 9/8)

Close public hearing

25. Motion to open a public hearing on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Jimmie F. Price Unsafe, unsanitary and dilapidated structure located at Section 76, T4N-R1W, Ward 8, Rapides Parish (Public Works 9/8)

Close public hearing

26. Motion to enter into an Intergovernmental Agreement with the Village of Forest Hill to authorize the Public Works Director to apply for a Department of the Army Corps of Engineers Permit to install a tank car or culverts in the stream running by the Forest Hills Community Center at Rapides Parish Highway employees and equipment as necessary to obtain permit and install the tank car or culverts with all cost to be paid out of Ward 4, District H, Road Maintenance Funds the Village’s portion as recommended by the Public Works Director. (Public Works 9/8)
27. Motion to rescind a certain motion of August 10, 2015 and lift the burn ban for Rapides Parish, effective September 14, 2015. (Public Works 9/8)

REGULAR JURY MEETING

SEPTEMBER 14, 2015

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28. Motion to amend a certain motion of July 20, 2015, pertaining to the adoption for the criteria to hire a Project Manager for administrative and engineering services for the Tangent Rail Drainage Improvement Project (FEMA-1786-DR-LA, Project Number 154) (CFDA #97.039) to read Phase I and Phase II. (Grants 9/8)
29. Motion to amend a certain motion of July 20, 2015, pertaining to advertising for Statements of Qualifications for hiring a Project Manager for administrative and engineering services for the Tangent Rail Drainage Improvement Project (FEMA-1786-DR-LA, Project Number 154) (CFDA #97.039) to read Phase I and Phase II. (Grants 9/8)
30. Motion to adopt a resolution strongly opposing the “Waters of the U.S. Under the Clean Water Act” proposed by the Environmental Protection Agency (EPA) and the Army Corps of Engineers (CORP), as to this will put too much control over the management of State and Parish land and create a burden and slow permitting process for farming, economic development and private citizens abilities to keep waterways flowing. Copy of this resolution to be sent to U.S. Environmental Protection Agency, U.S. Army Corps of Engineers, Police Jury Association of Louisiana, National Association of Counties and our Louisiana Legislative Delegates. (Grants 9/8)
31. Motion to oppose the proposed plan of the White House Administration and the US Department of Interior to divert "fair share" funds from the Gulf States to various nationwide natural resource projects and that a copy of this resolution be forwarded to the members of the Louisiana Congressional Delegation and Police Jury Association of Louisiana for their support in this matter. (Grants 9/8)
32. Motion to grant approval to Pioneer RV Park (rental property only) as recommended by the Rapides Area Planning Commission, pending approval from Legal Counsel. (Grants 9/8)

REGULAR JURY MEETING

SEPTEMBER 14, 2015

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33. Motion to award the Request for Proposals (RFP#2426) for the Tangent Rail Drainage Improvement Project to Frye Magee, LLC and authorize to enter into an agreement to perform Managerial Services, as recommended by the Tangent Rail Drainage Improvement Project Selection Committee and authorize the President to sign all necessary documents. (Grants 9/8)
34. Motion to award the Request for Qualifications (RFQ#2425) for the Tangent Rail Drainage Improvement Project to Meyer, Meyer, LaCroix and Hixson and authorize to enter into an agreement to perform Engineering/Surveying Services, as recommended by the Tangent Rail Drainage Improvement Project Selection Committee and authorize the President to sign all necessary documents. (Grants 9/8)
35. Motion to approve participation and authorize OHSEP Director to administer, designate Project Director, and sign related documents for the 2015 State Homeland Security Grant Program (EMW-2015-SS-00043S01, CFDA# 97.067). Administration will be in accordance with grant guidelines. (Grants 9/8)
36. Motion to adopt a resolution to award the FY 2014 LCDBG Airbase Road Sewer System Improvements Phase I to Rylee Contracting, Inc. for the base bid plus deductive alternate No. 1 and deductive Alternate No. 2 in the amount of $437, 314.00 contingent upon execution of a concurrent deductive change order No. 1 in the amount of $12,065.00 as recommended by Meyer, Meyer, LaCroix and Hixon, Project Engineer and upon Contractor Clearance from the Office of Community Development and authorize President to sign. (Grants 9/8)
37. Motion to request Randolph A. Monsur and Jennifer Jude Monsur to renew the lease to the Police Jury of a lot on Dublin Road in the Kellyland Subdivision for recreation and authorize the President to sign same. (Parochial 9/8)

REGULAR JURY MEETING

SEPTEMBER 14, 2015

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38. Motion to enter into a Cooperative Endeavor Agreement with the Gardner Water System for the Rapides Parish Highway Department to haul approximately ten (10) loads of rock, with all cost including labor and equipment to be reimbursed by the Gardner Water System and authorize President to sign same. (Parochial 9/8)
39. Motion to amend a certain motion of May 11, 2015, to authorize Legal Counsel to compose the necessary documents for the exchange of the barn that is to be torn down behind the Coliseum, to LSUA, at no cost to the Police Jury, to state not to include transfer of the animal pens. (Parochial 9/8)
40. Motion to terminate the Lease Agreement with the LSU Board of Supervisors to provide a morgue in Pineville, Louisiana, effective August 28, 2015 and authorize the President to sign all necessary documents. (Parochial 9/8)
41. Motion to adopt a resolution that the members hereby consent to grant to Richard Billings, President, the authority to act on behalf of the Rapides Parish Police Jury in the execution of any and all documents, including but not limited to signatures on the Agreement to Purchase and Sell and Act of Cash Sale in connection with the purchase of the Munsterman (Lawyers) Building property, under the terms described in those two documents. (Parochial 9/8)
42. Motion to appoint Mr. Morris Taft Thomas to the Library Board of Control for a five (5) year term to fill the expiring term of Ms. Susie Smith, representing District D. Term will expire October 10, 2015. (Personnel 9/8)
43. Motion to proclaim September 19, 2015 as Firefighter Appreciation Day in Rapides Parish and announce Firefighter Appreciation Celebration to be held at the State Mega Shelter, Hwy 71 South, Alexandria, Louisiana, at 10:30 a.m. (Insurance 9/8) REGULAR JURY MEETING SEPTEMBER 14, 2015

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44. Motion to receive the required report from Acadian Ambulance under the Contract for July, 2015:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 563 80% 88.28% Pineville - 8 minute 128 80% 82.81% Rapides - 12 minute 206 80% 88.35% Rapides - 20 minute 190 80% 81.58% (Insurance 9/8)

45. Motion to approve the hiring of seven (7) part time employees at an hourly rate of $9.00 per hour, as recommended by Fire District #5 Board, pending Treasurer’s approval. (Insurance 9/8)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

46. Motion to retain the services of United Title of Louisiana, Inc. to provide title and closing services on the five properties pertaining to the Paradise Elementary Project to widen Laura Lane. The firm bid a base price for title and closing of $700.00 per parcel, which was the lowest of four bids. (Mr. Billings)
47. Motion to offer Rapides Parish Highway Department employees the option of compensation pay or compensation hours for work done , other than normal work days. (Mr. Vanderlick)
48. Motion to adopt an ordinance to set a 10 ton w eight limit on Terrell Cutoff, Ward 7, District E, and authorize th e Parish Highway Department to erect signs. (Mr. Vanderlick) REGULAR JURY MEETING SEPTEMBER 14, 2015

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49. Motion to adopt an ordinance to set a 10 ton weight limit, excluding farmers’ vehicles and equipment, on North Bayou Rapides Road, Ward 7, District E, and authorize the Parish Highway Department to erect signs. (Mr. Vanderlick)
50. Motion to award the Bayou Clear Bridge Replacement Project to Bayou Rapides Corporation for the amount of $ 64,995.00 as recommended by the Engineer, Public Works Director and Purchasing Department. (Mr. Vanderlick)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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