February 8, 2021

Pursuant to JBE 209-2020 issued on December 23, 2020

PUBLIC GATHERINGS LIMITED

Public gatherings are restricted to 50% of the total occupancy of the State Fire Marshal and requires a six (6) foot minimum of social distancing, limiting the public seating area for the Rapides Parish Police Jury meeting to 28 members of the public, on a first come basis, in accordance with Modified Phase 2 restrictions.

Face Masks and temperature checks are mandatory to enter Parish Courthouse

Craig Smith, President

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted February 4, 2021

REGULAR SESSION

FEBRUARY 8, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt an In Memoriam in honor of the late Mr. Scott Perry, Jr. Rapides Parish Police Juror, District I. (All Rapides Parish Police Jurors)

Recognize Mr. Guy Cormier, President of the Louisiana Police Jury Association.

2. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 14, 2020 and Regular Session January 11, 2021 as published in the Official Journal.

REGULAR MEETING

FEBRUARY 8, 2021

3. Motion that approved bills be paid.
4. Motion to open a public hearing on the demolition of the following property, in accordance with the Rapides Parish Code of Ordinances, Section 8-1/4, as authorized by the Rapides Parish Police Jury. Recognize Ms. Carolyn Hines, Curartor.

OWNER LOCATION, DESCRIPTION & SERVICE REPORT

Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure located at Apartment 24 Section 4, T3N-R1W, Ward 1, Rapides Parish Alexandria LA 71301 (Dec. 14, 2020 and January 11, 2021)

Motion to close public hearing.

APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

***Appointment to the Communications District, representing Municipalities of Police Department except RPSO for a four (4) year term to fill the expiring term of Sgt. Mark Tigner. Term will expire March 17, 2021

5. Motion of Intent to Sell for the following Abandoned/Adjudicated Properties:

TAX DEBTOR DESCRIPTION

John L. Mickles Jr. South 50’ of Lots 1-2, Square 6, Fair and Catrina L. Mickles Grounds and Machine Shop Addition Bearing the Municipal address of District D – Theodore Fountaine, Jr.

Edwin Corporation Lot 12 Block 7, I. W. Ball Addition C/O Gale Rodriguez Bearing the Municipal address of District D – Theodore Fountaine, Jr.

Kathleen M. Stewart et al Lot 5, Square 22 West Alexandria and John C. Wedgeworth Addition Bearing the Municipal address of District D – Theodore Fountaine, Jr.

Tolbert L. Wilkins, et al Part Lot 29, Block 6, Home Acres Subdivision Bearing the Municipal address of Jacks Drive, Alexandria District F – Oliver Overton, Jr. REGULAR MEETING FEBRUARY 8, 2021

John W. Bolton Lot 11, P.J. Winston Subdivision Bearing the Municipal address of Winston Street, Alexandria District F – Oliver Overton, Jr.

Alfred L. Johnson Lot 13, P.J. Winston Subdivision of Lot 48, Leland College Bearing the Municipal address of Winston Street, Alexandria District F – Oliver Overton, Jr.

Olivia J. Byrd Lot 15, J. B. Lafargue Subdivision Bearing the Municipal address of District F – Oliver Overton, Jr.

Gertrude Howard Lot 12, Square 23 Race Track Addition Bearing the municipal address of 1703 N. 17th Street, Alexandria District D – Theodore Fountaine, Jr.

Jerry Whatley Lot 19, Block “C” Woodlawn Subd. Bearing the municipal address of District I – Scott Perry, Jr.

Ethel F. Abel C/O Don Abel Lot “C” & Part of Lot B, Sub of Lots 12 & 13, Block 7 Title Co. Sub fronting 63.4’ on Harvard St. x 64’ on Mason Street Bearing the municipal address of 1519 S. Harvard, Alexandria District F – Oliver Overton, Jr. (Finance 2/1)

6. Motion to authorize to advertise for Annual Bid, Contract Hauling of various road materials, for the Rapides Parish Highway Department, as recommended by the Public Works Director, to be paid from various Maintenance and Road and Bridge Funds. (Finance 2/1)
7. Motion to authorize the travel expense policy be adopted by the Jury, to provide the annual travel budget for the entire Jury, at the February meeting of each year and that the President of the Rapides Parish Police Jury is authorized to approve travel expenditures during the year, not to exceed the budgeted amount. (Finance 2/1)

REGULAR MEETING

FEBRUARY 8, 2021

8. Motion to authorize the registration and expenses, in an amount up to $700.00 each, for the Justices of the Peace and Constables for the 2021 Justices of the Peace and Constables Annual Training course, to be paid out of the General Fund. (Dates to be determined at later time) (Finance 2/1)
9. Motion to adopt a resolution giving preliminary approval to the issuance of not exceeding Fifteen Million One Hundred Thousand Dollars ($15,100,000) of Taxable General Obligation Refunding Bonds of the Parish of Rapides, State of Louisiana; making application to the State Bond Commission for approval of said Bonds; and providing for other matters in connection therewith. (Finance 2/1)

Louisiana as a Hardship Case, pending proper certification. (Public Works 2/1)

11. Motion to authorize corrective work at 8760 Hwy. 1200 for compliance with LA DEQ rules and restrictions. (Public Works 2/1)
12. Motion to grant approval to The Bluffs Subdivision, located East of Kincaid and Amelia Lane, Boyce, as recommended by the Rapides Area Planning Commission, pending approval of Parish Engineer and Legal Counsel and authorize signing of the plat. (Public Works 2/1)
13. Motion to authorize the Public Works Director to hire up to 12 seasonal workers for the mowing crews and for general labor. Work to begin on or about April 1, 2021 and end no later than October 31, 2021, at the rate of $10.00 per hour and foremen at $10.50 per hour, to be paid from the Road & Bridge Salary line item. (Public Works 2/1)
14. Motion to authorize to advertise for the removal of timber from the Hester Landing Road Debris Burn Site, located approximately 1.8 miles east along Hester Landing Road from Town of McNary and to declare the timber as surplus, as requested by the Public Works Director. (Public Works 2/1) REGULAR MEETING FEBRUARY 8, 2021
15. Motion to enter into an Intergovernmental Agreement with Grant Parish Police Jury for equipment and work sharing, as recommended by the Public Works Director, pending Legal Counsel approval. (Public Works 2/1)
16. Motion to authorize the President to sign the Agreement between the Chief Elected Official and the Rapides Workforce Development Board signifying the roles and responsibilities of the Office of Economic & Workforce Development (OEWD) as the fiscal agent and administrative entity, and the Workforce Operations Department (WOD) as the provider of Title I Adult, Dislocated Worker, and Youth services authorized by the Workforce Innovation and Opportunity Act of 2014 (WIOA). This Agreement must be signed every year a new or reappointed Chief Elected Official (President) is selected by the Rapides Parish Police Jury. (Workforce 2/1)
17. Motion to reappoint Mr. Henry Corley to the Fire Protection District No. 12 Board for a two (2) year term. Term will expire January 14, 2023. (Personnel 2/1)
18. Motion to reappoint Mr. Clayton Harmson to the Buckeye Recreation District for a five (5) year term. Term will expire February 17, 2026. (Personnel 2/1)
19. Motion to reappoint Chief Deputy Darrell Basco to the Communications District Board, representing Parish & City Government, for a four (4) year term. Term will expire February 18, 2025. (Personnel 2/1)
20. Motion to appoint Sheriff Mark Wood to the North Louisiana Criminal Laboratory Commission for a two (2) year term. Term will expire January 14, 2023. (Personnel 2/1)
21. Motion to reappoint Mr. Doug Malone to the Ward 9 Recreation Board for a five (5) year term. Term will expire February 12, 2026. (Personnel 2/1) REGULAR MEETING FEBRUARY 8, 2021
22. Motion to reappoint Mr. Brian Cespiva to the Ward 9 Recreation Board for a five (5) year term. Term will expire February 12, 2026. (Personnel 2/1)
23. Motion to reappoint Mr. Rick D ucote to the Ward 9 Recreation for a five

• (5) year term. Term will expire February 12, 2026. (Personnel 2/1)

24. Motion to reappoint Ms. Zelda Smith to the Housing Authority Board for a five (5) year term. Term will expire October 11, 2024. (Personnel 2/1)
25. Motion to permanently relocate the voting place for Precincts C38-A and C38-B from the Louisiana Special Education Center (5400 Coliseum Blvd., Alexandria, La. 71303), to the Rapides Parish Coliseum Exhibition Building sent to the Louisiana Department of Elections and Registrar of Voters. (Personnel 2/1)
26. Motion to adopt a resolution that the fire departments, employee elect, Civil Service Board Member, is not required to be a resident or qualified voter of the area in which they are to be appointed to serve on the Civil Service Board. (Personnel 2/1)
27. Motion to create a part-time Courthouse Maintenance Technician position with an hourly rate of $14.35 per hour, not to exceed 28 hours per week unless emergency declaration has been made. (Personnel 2/1)
28. Motion to reappoint Mr. Ryan Spillers to the Communications District for a four (4) year term representing Parish Wide Fire Departments. Term will expire February 18, 2025. (Personnel 2/1)

REGULAR MEETING

FEBRUARY 8, 2021

29. Motion to ratify authorization to retain Keiser Law Firm, as Legal Counsel, to represent the Rapides Parish Police Jury on Highway Department Civil Service grievance filed January 25, 2021, due to conflict of issue. (Personnel 2/1)
30. Motion to receive the required report from Acadian Ambulance under the Contract for December, 2020: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 557 80% 89.41% Pineville - 8 minute 170 80% 85.29% Rapides - 12 minute 191 80% 91.10% Rapides - 20 minute 213 80% 89.67% (Insurance 2/1)
31. Motion to authorize the renewal of the Cooperative Endeavor Agreement between the Spring Creek Community Volunteer Fire Department, Village of McNary and Fire Protection District No. 11 to provide response within the Village of McNary for a two (2) year period effective March 18, 2021, as recommended by the Spring Creek Volunteer Fire Department and authorize the President to sign the renewal, pending Legal Counsel review. (Insurance 2/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

32. Motion to adopt a resolution urging the Louisiana Legislature to pass legislation, to enhance the quality of life of its residents, both personally and economically, for high-speed internet service that is unavailable or of an inadequate quality for many residents of Rapides Parish, which will invest in the installation of high-speed internet for rural Louisiana. Copy of this resolution be sent to the Louisiana Legislative Delegates and Louisiana Police Jury Association. (Mr. Smith)
33. Motion to award Bid #2891 - Hot and Cold Mix Annual Bid to the Sole Bidder – Diamond B. Construction Co. LLC, for the amounts of: Hot Mix - $64.50 per Ton Cold Mix - $88.00 per Ton Contract will be in place from April 1, 2021 thru March 31, 2022 (Mr. Wilder) REGULAR MEETING FEBRUARY 8, 2021
34. Motion to authorize the Purchasing Agent to advertise for Request for Proposals for Administrative/Program Manager for the Governor’s Office of Homeland Security and Emergency Preparedness under the Hazard Mitigation Grant Program (HMGP) Round 1 funding for those eligible as a result of Hurricane Laura. (Mr. Overton)
35. Motion to designate the Parish Treasurer as record keeper for official Personnel files for all parish employees. (Mr. Smith)
36. Motion to approve a reallocation and authorize work for Parish Road Districts and fund expenditures for maintaining and keeping in repairs the public roads, highways and bridges, the related damages incurred because of Hurricane Laura and Hurricane Delta within each respective Road District, as per the listing certified by the Parish Superintendent and the Parish Engineer, due to the FEMA declaration setting a 100% reimbursement rate for October 14, 2020, through November 12, 2020. (Mr. Smith)
37. Motion to approve and authorize a Resolution to the Louisiana State Treasurer to establish and set population quotas for Rapides Parish Fire Districts No. 17, 18 and 19 for distribution of 2% Fire Insurance Tax, and authorize President to sign same. (Mr. Smith)
38. Motion to authorize the participation in an upcoming local auction to be held on March 6, 2021. (Mr. Wilder)
39. Motion to authorize renovations for Rapides Parish Fire District No. 7 – Station No. 2 to accommodate livings quarters for personnel. (Mr. Wilder/Mr. Johnson)
40. Motion to authorize the Purchasing Agent to advertise for Request for Qualifications for Architectural/Engineering Services for buildings damaged as a result of FEMA DR-4559-LA, Hurricane Laura. (Mr. Smith)

REGULAR MEETING

FEBRUARY 8, 2021

41. Motion to ratify the extension of Bid No. 2788 (Miscellaneous Office Supplies) for a period from February 1, 2021 through January 31, 2022 as agreed to by vendor. (Mr. Wilder)
42. Motion to amend 2021 budgets to reflect actual carry in balances. (Mr. Smith)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at