June 14, 2021

Posted June 10, 2021

REGULAR SESSION

JUNE 14, 2021 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1 Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 10, 2021, as published in the Official Journal.

2. Motion that approved bills be paid.
3. Motion to adopt the General Fund budget for 202 1, as recommended by the Treasurer. (Finance 6/7)
4. Motion to hold a public hearing and take action to accept or deny the Industrial Tax Exemption Application No. 20180499-ITE, $60,271,555.00, Proctor and Gamble. Recognize representative for Proctor and Gamble. (May Jury Agenda) Motion to close public hearing
5. Motion to hold a public hearing and take action to accept or deny the Industrial Tax Exemption Application No. 20210035-ITE, $6,500,000.00, Avant Organics, LLC. Recognize representative for Avant Organics, LLC. (May Jury Agenda) Motion to close public hearing.

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6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Part of Lot Seven (7) Square Twenty-Three (23) Ariail Marye Addn, (Old South Alexandria Addn), Fronting 60’ on Watkins Street X 102.84’ X 89.37’ x 210’ bearing the Municipal address of 1018 Watkins Street, Alexandria, to James Randall for the consideration of $666.67 cash. (Finance 6/7)
7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 8, Square 5, Lincoln Place, bearing the Municipal address of 115 Frances Street, Alexandria, to Wayne H. Powell, on behalf of The Tabernacle for $666.67 cash. (Finance 6/7)
8. Motion of Intent to sell for the following Abandoned/Adjudicated Properties:

TAX DEBTOR DESCRIPTION

Larwood Properties Lot 1, Square 20, West Alexandria Addition Bearing the Municipal address of: District D – Theodore Fountaine, Jr.

Simon, L. C. et al ½ Lots 11& 12, Block 3, Home Acres C/O Delooris A. Nye Subdivision Bearing the Municipal address of: District F – Oliver Overton, Jr.

Morris Cole C/O Eddie Cole Lot Four (4), Square Thirty-Three (33), SAL Co Addition Bearing the Municipal Address of District F – Oliver Overton, Jr. (Finance 6/7)

9. Motion to authorize the purchase of a Ford F-350 for Rapides Parish Fire District No. 17 for $33,986.68 off State Contract No. 4400016601, as requested by the Forest Hill Fire Department Board and authorize the President to sign necessary documents. (Finance 6/7)

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10. Motion to create and hire two (2) part-time firefighters, at $12.00 per hour, each not to exceed 34 hours a week, for Fire Protection District No. 18, as requested by the Board of Commissioners. (Finance 6/7)
11. Motion to delete from the Rapides Parish Fire District No. 14 Asset/Inventory Program the following equipment as these items are no longer suitable for public use: Asset Number Description Disposal 11355 AC Unit – Friedrich Scrap 10713 AC Unit – Friedrich Scrap (Finance 6/7)
12. Motion to delete from the Buckeye Recreation Park the equipment listed below. This equipment was stolen on April 11, 2021 and a report was filed with Rapides Parish Sheriff’s Office. Asset Number Description DISPOSAL 10932 2002 Honda Four-Wheeler Stolen 300 Four Track (Finance 6/7)
13. Motion to authorize the Parish President to submit a Coronavirus Response and Relief Supplemental Appropriation Act 2021 (CRRSA) application to the Federal Aviation Administration (FAA) in the amount of $13,000 for Esler Regional Airport, as recommended by Pan American Engineers, LLC. (All cost covered by FAA, no out of pocket cost to Rapides Parish Police Jury). (Finance 6/7)
14. Motion to authorize the Parish President to submit an Airport Improvement Plan (AIP) funding application to the Federal Aviation Administration (FAA) for a Drainage Study and Report at Esler Regional Airport in the amount of $251,700, as recommended by Pan American Engineers, LLC (All cost covered by FAA and LDOTD, no out of pocket cost to Rapides Parish Police Jury)(This project is included in the current 2021 Capital Improvement Program approved by FAA and LDOTD). (Finance 6/7)

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15. Motion to program the following bridges on the F ederal Off -System Replacement Program Priority List as follows:

Structure # 084031152924531 Recall # 080458 Wayne Headricks Road at Little Indian Creek $367,080.00

Structure # 0804031226921921 Recall # 600436 Libuse Cut-off Road at Flagon Bayou $618,240.00

Total Cost $985,320.00 Available Funds $1,329,005.00 Residual Funds $343,685.00 (Public Works 6/7)

16. Motion to rescind a certain motion adopted March 09, 2020 to advertise to receive bids for “Various Road Improvements in Rapides Parish for 2020”, Bid No. 2813, as the project was never done. (Public Works 6/7)
17. Motion to authorize the Parish President to execute Task Order A-3-2021 – Police Jury District A – Districtwide Asphalt Roadway Improvements under the Contract “A” Asphaltic Concrete Reconstruction and Overlay Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Gilchrist Construction Company, LLC with an estimated cost of $1,400,000 as recommended by Parish Engineer, Pan American Engineers, LLC. (Public Works 6/7)
18. Motion for Rapides Parish Police Jury to accept the ded ication of improvements for roadway and drainage within the right of way of Walden Point Phase 3; with the understanding that the developer will provide a warranty on installation and material for a period of two years and that developer will rectify/compl ete all noted deficiencies as listed on Parish Engineer, Pan American Engineers, LLC, report dated June 2, 2021. (Public Works 6/7)
19. Motion to adopt an ordinance to amend and reenact Section 18-4.2(h) to establish a 20 mph speed limit on Thompson Road, Ward 2, District E and authorize the Parish Highway Department to erect speed limit signs. (Public Works 6/7)

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20. Motion to adopt an ordinance to amend and reenact Section 18-4.2(g) to establish a 25 mph speed limit on Richland Road, Ward 2, District F and authorize the Parish Highway Department to erect speed limit signs. (Public Works 6/7)
21. Motion to amend a certain motion of August 10, 2020, to the contract with the Louisiana Department of Health, Central Louisiana Human Services District (CLHSD), for the Ninth Judicial District Court to provide (Patricia Koch) Behavioral Health Court services, to increase the amount from $298,350 to $378,000.00, for the year 2021, at no cost to the Jury and ratify authorization for the President to sign. (Workforce 6/7)
22. Motion to approve Amendment 2 of the PY20/FY21 WIOA budget to transfer $71,000.00 from FY21 Dislocated Worker Program Funds to FY21 Adult Program Funds and to authorize the President to sign the amendment and the Treasurer to amend the budget. The Workforce Development Board approved the transfer of $71,000.00 at the meeting held on Thursday, May 20, 2021, contingent upon approval by Louisiana Workforce Commission (LWC). LWC approved the transfer on May 27, 2021. This transfer is to meet the workforce needs by expanding participation in scholarship training, for adults, in various in-demand occupations. (Workforce 6/7)
23. Motion to approve Amendment 1 of the PY20/FY21 WIOA budget, that increases the contract amount by $2,368 for the Workforce Innovation and Opportunity Act (WIOA) Title I Dislocated Worker (DW) funds, and to authorize the President to sign the amendments and the Treasurer to amend the budget. LWC issued Amendment 1 to the PY20/FY21 Contract No. 2000508594 to provide adjusted funding levels for PY20/FY allotments for the DW program under WIOA Title I Section 132(c). (Workforce 6/7)
24. Motion to authorize the purchase of 800 chairs for the Rapides Parish Coliseum off State Contract No. 4400010267, as requested by Rick Reno, ASM Global, not to exceed $75,000.00. (Courthouse 6/7)

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25. Motion to name "The Town Talk" as the Official Journal for a one (1) year period ending June 30, 2022. (Parochial 6/7)
26. Motion to amend a motion of November 9, 2020, to increase the part-time hours from 84 hours to not to exceed 96 hours, each responder to receive maximum of 32 hours per week, as requested by Rapides Parish Fire District No. 15 Board of Directors. (Parochial 6/7)
27. Motion to accept the resignation of Mr. John Miller, waive the thirty (30) day announcement rule and appoint Mr. Jimmy Cockrell to the Sewerage District No. 2 Board to fill an unexpired term. Term will expire October 12, 2022. (Personnel 6/7)
28. Motion to exercise the option to renew for a like term of one (1) year at the same rental rate for Voting Precinct C23, located at River of Life Church, 7001 Masonic Drive, Alexandria, LA 71301, copy of this resolution to be sent to the Louisiana Department of Elections and Registrar of Voters. (Personnel 6/7)
29. Motion to receive the required report from Acadian Ambulance under the Contract for April, 2021:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 566 80% 90.64% Pineville - 8 minute 150 80% 83.33% Rapides - 12 minute 244 80% 89.34% Rapides - 20 minute 176 80% 82.95% (Insurance 6/7)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

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30. Recognize Mr. Rodney Johnson, Associate Extension Agent/Parish Chair.
31. Motion to renew the cooperative endeavor with the LSU AgCenter to support and administer Louisiana Cooperative Units Off Campus for a three

• (3) year period beginning July 1, 2021 to June 30, 2024, in the amount of $54,502.00, add a non-appropriation clause and authorize the President to sign. (Mr. Overton)

32. Motion to authorize Rapides Parish Fire District No. 14 to submit a grant application to the Volunteer Fire Assistance Program administered through the Louisiana Department of Agriculture and Forestry, Office of Forestry, for firefighting enhancement and communications, as requested by the Flatwoods Volunteer Fire Department Board of Directors and authorize the President to sign necessary documents. This is a matching fund program with total not to exceed $20,000 of fire district funds. (Mr. Wilder)
33. Motion to amend a certain motion approved on April 12, 2021, to purchase four trucks for Rapides Parish Fire District No. 5 (Oakhill) cancelling the use of the Jefferson Parish Bid to utilize the City of Alexandria Bid already in place as requested by the Fire Department Board, Fire Chief and the Purchasing Agent. (Mr. Wilder)
34. Motion of Intent to sell for the following Abandoned/Adjudicated Properties: Viola B. Jackson Lots D & E of Subdivision of Lots Seven (7). Eight (8) and Nine (9) Square Thirteen (13), Welch Addition Bearing the municipal address of: District D - Theodore Fountaine, Jr.

John Lotts, et al Lot Six (6), Square Fourteen (14) New Enterprise Addition Bearing the municipal address of: District I – Doris Perry (Mr. Wilder)

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35. Motion to authorize the Rapides Parish Fire District No. 15 to purchase from Rapides Parish Fire District No. 5 two vehicles. This equipment is listed below along with the price agreed upon by both Fire Department Boards and Fire District Chiefs. Asset Number Description Disposal 6925 1976 Ford Fire Truck Sold - $6,000.00 VIN# D80DVA63890 12209 2004 GMC Yukon Sold - $2,000.00 VIN# 1GKEK13Z14R170275 (Mr. Johnson/Mr. Wilder)
36. Motion to discuss a Parish Department Head compensation pay study. (Mr. McGlothlin)
37. Motion to recommend the Rapides Parish Police Jury award Request for Proposal No. 2940–Infrastructure Grant Management & Residential Buyout/Elevate Program Administrative Service related to FEMA Funded Project (As-Needed/Stand-by Services) to the top two scorers with Hunt, Guillot and Associates (HGA) awarded Infrastructure Grant Management and Rapides Area Planning Commission (RAPC) awarded Residential Buyout/Elevate Administrative Services, as recommended by the Disaster Debris Services (As-Needed/Stand-by) Selection Committee. (Mr. Bishop)
38. Motion to recommend the Rapides Parish Police Jury award Request for Proposal No. 2937 – As-needed/Stand-by Disaster Debris Management and Financial Recovery to Tetra Tech Inc., as recommended by the Disaster Debris Services (As-Needed/Stand-by) Selection Committee. (Mr. Bishop)
39. Motion to recommend the Rapides Parish Police Jury award Request for Proposal No. 2936 - As-needed/Stand-by Emergency Clearance & Disaster Debris Removal Services to T. F. R. Enterprises as Primary and Southern Disaster Recovery, LLC as Secondary, as recommended by the Disaster Debris Services (As-Needed/Stand-by) Selection Committee. (Mr. Bishop)

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40. Motion to extend for an additional six-month period, on the moratorium granted on December 7, 2020, on the prohibition of December 19, 2005 motion, to allow the Permits that were issued for the placement of FEMA Manufactured Homes and Travel Trailers for temporary occupancy for residents displaced by Hurricane Laura or Hurricane Delta, subject to all Louisiana Department of Health & Hospital rules, regulations, and Building Code inspections. Any further extension of time must be approved by the (First extension has expirations beginning in July) (Mr. Smith)
41. Motion to authorize a drawdown on Kincaid Lake starting July 5, 2021, drop the lake two (2) feet, hold to two (2) feet till day after Labor Day, (September 7, 2021) and then drop another six (6) feet and to end drawdown by mid-December. (Mr. Wilder)
42. Motion for Rapides Parish Police Jury to authorize TFR Enterprises, Inc. to dispose of reduced vegetative debris at Schamerhorn C&D Landfill at a cost of $5.00/CY with an estimated total cost of $375,000 as it relates to Hurricane Laura (DR-4559); which cost will be borne by the Rapides Parish Police Jury and authorize Parish President to sign the necessary documents. (It is assumed that FEMA will reimburse Rapides Parish Police Jury for 90% of these costs). (Mr. Smith)
43. Motion to amend contract time for Debris Removal Parish-wide contracts with TFR and Tetra-tech for FEMA DR-4559 Hurricane Laura, to extend contract term through July 31, 2021 and authorize Parish President to sign the necessary documents. (Mr. Smith)
44. Motion to authorize the Parish President to execute Task Order B-1-2021 – Boeuf Trace Concrete Roadway Improvements under the Contract “B” Concrete Pavement and Sidewalk Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Progressive Construction Company, LLC with an estimated cost of $20,000 as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. McGlothlin)

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45. Motion to award Engineering Services contract to Meyer, Meyer, LaCroix & Hixson for the FY 2022/23 LCDBG Sewer Project (Mr. Overton)
46. Motion to approve and authorize the President to execute Work Order No. 2.1, Amendment No. 6 with RDRA for Sonar/HD Imaging and related engineering services resulting from a change in the USACE requirements for the structural assessments for the Levee-North Bank-Grant project (40PARA3301). The contract increase is being paid by the Parish’s Gustav/Ike CDBG-DR funds. (Mr. Moreau)
47. Motion to approve and authorize the President to execute contract amendment #6 with Frye Magee, LLC for the Levee-North Bank-Grant project (40PARA3301). The contract increase is being paid by the Parish’s Gustav/Ike CDBG-DR funds. (Mr. Moreau)
48. Motion to fence in the property owned by Rapides Parish Police Jury located (Mr. Fountaine)
49. Motion to authorize the Parish President to execute Task Order B-2-2021 – Cloverleaf Blvd. Concrete Roadway Improvements under the Contract “B” Concrete Pavement and Sidewalk Improvements 2021/2022 (Indefinite Delivery/Indefinite Quantity Contract) between the Rapides Parish Police Jury and Progressive Construction Company, LLC with an estimated cost of $30,000 as recommended by Parish Engineer, Pan American Engineers, LLC. (Ms. Overton)
50. Motion to authorize the Rapides Parish Police Jury to enter into an agreement with Progressive Construction Company, LLC to repair sinkholes and erosion around catch basins located in Columns Subdivision at a cost not-to-exceed $15,000 and sign necessary documents as recommended by Parish Engineer, Pan American Engineers, LLC. (Mr. Wilder)

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ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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