March 12, 2018

Posted March 8, 2018

REGULAR SESSION

MARCH 12, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on February 12, 2018 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 3/5)
4. Recognize and present plaques to the Tioga High School and Junior High School Cheerleading Teams for winning the 2018 NCA National Championship. (Mr. Moreau)
5. Recognize and present plaques to the Plainview High School Girls Basketball Teams for winning the 2018 LHSAA (Louisiana High School Athletic Association) Class C State Championship. (Mr. Billings)
6. Motion to authorize Mr. John Young, Esq. & Associates to represent and file suit on behalf of the Rapides Parish Police Jury in the pending opio id litigation against the multiple pharmaceutical companies and authorize the President to sign any necessary documents. (FINANCE 3/5)

REGULAR MEETING

MARCH 12, 2018

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7. Recognize Luneau & Beck, LLC, Attorney at Law and Townsend Law Firm to discuss opioid litigation. (Mr. McGlothlin)
8. Motion to accept the Treasurer’s Report.
9. Receive update on storm water management from Mr. Jason DeWitt with Louisiana Department of Environmental Quality. (PUBLIC WORKS 3/5)
10. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Three (3) of Square One (1) of the Welch Addition to the City of Alexandria, Rapides Parish, bearing the municipal address of 1166 Rapides Avenue, Alexandria, to Mr. John Callis for the consideration of $1,000.00 cash. (FINANCE 3/5)
11. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Nine (9) of Block Five (5) of the Hill Addition to the City of Alexandria, as per plat thereof recorded in Plat Book 1, page 153 of the records of Rapides Parish and said lot fronting Fifty (50) feet on Hill Street and running back therefrom between equal and parallel lines a distance of 152.5 feet to an alley in the rear, bearing the municipal address of 2337 Hill Street, Alexandria, to Richard Dendy for the consideration of $6,333.33 cash. (FINANCE 3/5)
12. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Parts of Lot Eight (8), Nine (9) and Ten (10) of Square Twenty-two (22) of West Alexandria Addition fronting Seventy-one (71) feet on Sixteenth Street and running back between parallel lines One Hundred and ten (110) feet to any alley in rear: Bounded in front by Sixteenth Street, on the left by property conveyed by Amelia J. Porterie to Florin Ponthieux on September 8, 1919 and in the rear by an alley, being part of lot Eight (8) and Square Twenty-Two(22) of Alexandria Land Improvement Company West Alexandria Addition to the City of Alexandria; fronting thirty-Nine (39) feet on Sixteenth Street and running back between parallel lines a distance of 121 feet to an alley in the rear; bounded on the front by Sixteenth Street, in the rear by an alley, on the right or toward Levin REGULAR MEETING MARCH 12, 2018

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Street by property of Dr. C. L. Portierie, all as per plat thereof recorded in Conveyance Book Y, Page 430 of the Records of Rapides Parish, bearing the municipal addresses of 61 and 63 Sixteenth Street, Alexandria, to Mr. John Callis for the consideration of $2,666.67 cash. (FINANCE 3/5)

13. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Two (2) of the T. J. Davis Subdivision to the City of Pineville, Louisiana as is more particularly shown by plat of said subdivision duly of record in the office of the Clerk and Recorder of Rapides Parish, Louisiana, bearing the municipal address of Wells Lane, Pineville, to Ms. Norma Haimbach for the consideration of $1,001.44 cash. (FINANCE 3/5)
14. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots Thirteen (13) and Fourteen (14) of the Subdivision of Lot Seven (7) of the W. D. Rush Subdivision of a portion of Rosenthal Plantation as per plat thereof recorded in Plat Book 8, Page 131, records of Rapides Parish, Louisiana, each of said lots fronting 50 feet on Cooper Williams Street and running back there from between parallel lines a distance of 50 feet and being that property acquired by Dina Elaine Pullen from Rosie Marie Jackson Frank by act dated November 6, 1978 recorded at Conveyance Book 949, Page 7, record of Rapides Parish, Louisiana, bearing Louisiana to Mr. Billy Baker for the consideration of $3.691.42 cash. (FINANCE 3/5)
15. Motion to delete from Rapides Parish Fire District No. 3 the following equipment as it is broken and too costly to repair as recommended by the Fire Chief: ASSET NUMBER DESCRIPTION DISPOSAL 9231 Generator 13KW to be auctioned Purchased – 2012 (FINANCE 3/5)
16. Motion to consider a feasibility study for the operation and maintenance of the Rapides Parish Police Jury. (FINANCE 3/5)

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MARCH 12, 2018

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17. Motion that the Rapides Parish Police Jury acknowledges that the Gunter Branch Library closed its doors September 30, 2017 and per Act of Donation, land and building, after being vacated 180 days will revert back to the Gunter Family. (FINANCE 3/5)
18. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 3/5)
19. Motion to authorize the Public Works Director to hire up to 25 seasonal workers for the mowing and chip sealing crews. Work to begin on or about April 2, 2018 and end no later than October 31, 2018, at the rate of $9.00 per hour and foreman at $9.75 per hour, to be paid from the Road & Bridge Salary line item. (PUBLIC WORKS 3/5)
20. Motion to accept 0.20 miles of the Branch Lane (Ward 4, District H) for Parish maintenance contingent on receiving a 50 foot right-of-way. (PUBLIC WORKS 3/5)
21. Motion to recommend the revocation of a portion of the un-improved Dottie St (50’ Right-of-Way), described as 0.190 acres being part of the undeveloped Dottie St, Shady Hills Subdivision, located in Section 38, T4NR4W, as shown on Certificate of Survey by William J. Wood, dated March 17, 2017, as recommended by the Rapides Area Planning Commission’s Subdivision Technical Advisory Committee (STAR), and the Parish Engineer, as it is no longer needed for public use. (PUBLIC WORKS 3/5)
22. Motion to solicit request for proposals for the leasing of certain areas located at Cotile Lake and Kincaid Lake for the purpose of cutting hay. (PUBLIC WORKS 3/5)
23. Motion to authorize Mrs. Dorothy McDowell, 41 Morrison Road, Hineston, LA 71438, District H, as a Hardship Case. (Pending proper certification) (PUBLIC WORKS 3/5)

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24. Motion to extend Bid #2449 (Hot Mix @ $54.35 per ton and Cold Mix @ $87.00 per ton) as per specifications in original bid until March 31, 2019 as recommended by the Public Works Director and the Purchasing Agent. This is the last year for the extension of this contract. (PUBLIC WORKS 3/5)
25. Motion to extend Bid #2447 (CRS-2 @ $1.25 per gallon delivered) as per specifications in original bid until March 31, 2019 as recommended by the Public Works Director and the Purchasing Agent. This is the last year for the extension of this contract. (PUBLIC WORKS 3/5)
26. Motion to authorize to advertise to receive bids for MC-30 Liquid Asphalt, to be paid from Road and Bridge Funds and various Maintenance funds, as recommended by the Public Works Director and Purchasing Agent. (PUBLIC WORKS 3/5)
27. Motion to authorize to enter into an Intergovernmental Agreement with the Town of Glenmora for the Rapides Parish Highway Department to provide labor and equipment to perform twenty (20) hours of cleaning culverts, as requested by the Town of Glenmora, to be paid out of town’s portion of Road District No. 1A and authorize the President to sign same. (WORKFORCE 3/5)
28. Motion to delete from OEWD/WOD Asset Inventory the following furnishings/equipment that are either broken or no longer suitable for program use and authorize disposal at the Public Auction to be held on March 24, 2018. Description RPPJ Tag Number CPU G001234 CPU G001244 Ricoh Color Copier w/ Feeder G001250 Brother Printer G001285 CPU G001288 CPU G001303 CPU G001335 CPU G001386 CPU G001387 Laptop G001388 Laptop G001413 REGULAR MEETING MARCH 12, 2018

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5 Drawer Multicolor File Cabinet 00004134 5 Drawer Multicolor File Cabinet 00004135 IBM Wheelwriter 6 Typewriter 00005593 IBM Wheelwriter 15 Series II Typewriter 0005970 Brown Rolling Table 06425 IBM Wheelwriter 15 Series II Typewriter 06432 Scanmark 2250 Scantron 07591 Monitor 07627 HP Printer 08941 HP Laserjet Pro 300 MFP Color Printer/Scanner

HP Laserjet 305A Ink Cartridges – Yellow (3), Magenta (3), Blue (3)

HP Laserjet 51X Ink Cartridge - Black HP Officejet 5610 Printer All-in-One HP Deskjet D1660 KEI Keyboard Black Computer Desk Cabinet with 2 Shelves Large Pamphlet Holder Pamphlet Holder Black 2 Drawer File Cabinet Brown Bookshelves (2) Brown Chairs (4) Black 3 Shelf Bookcase Brown Rolling Table – Small Brown Rolling Table Brown Mail Sorter Blue Chairs (21) Blue Executive Chair Gray Chair (10) Brown Podium Computer Keyboard Trays Double (8) Computer Keyboard Trays Single (21) CPU Desk Mounts (10) Printer Brother 5 in 1 No tag-S/N-61091M4F620037 Printer Brother 5 in 1 No tag-S/N-61091K4F856609 Printer HP Laser Jet P30005n No tag-S/N-CNR1N09650 Impression Monitor 17LSP (WORKFORCE 3/5)

29. Motion to request the Rapides Parish Police Jury to be the recipient of a grant to fund a proposed salary survey of the Rapides Parish Civil Service Classified System. (GRANTS 3/5)

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30. Motion to adopt a resolution that the Rapides Parish Police Jury does hereby waive any potential conflict of interest and does specifically allow and authorize Assistant District Attorney Gregory L. Jones to provide legal representation to the Rapides Parish Civil Service Board through the Rapides Parish District Attorney’s Office. (PAROCHIAL 3/5)
31. Motion to accept the resignation of Mr. Shane Brodnax on the Buckeye Recreation District, waive the thirty day announcement rule and appoint Mr. Brandon Lee Blaney to fill the unexpired term. Term will expire November 10, 2018. (PERSONNEL 3/5)
32. Motion to appoint Mr. Jason Gunter to the Buckeye Recreation District for a five (5) year term to fill the expired term of Mr. Gerald Salard. Term expired February 14, 2018. (PERSONNEL 3/5)
33. Motion to request the Rapides Parish Tax Assessor to roll back the Road District No. 2C Road Maintenance Ad Valorem Tax from 54.49 mills to 25 mills. (PERSONNEL 3/5)
34. Motion to require all Department Heads to furnish detail and/or complete automobile accident information and/or personal injury information, to the Rapides Parish Police Jury President. Automobile accidents need to be accompanied by the Police Report. (PERSONNEL 3/5)
35. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2018:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 554 80% 87.36% Pineville - 8 minute 179 80% 82.12% Rapides - 12 minute 195 80% 92.82% Rapides - 20 minute 193 80% 83.42% (INSURANCE 3/5) REGULAR MEETING MARCH 12, 2018

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36. Motion to ratify authorization for the President to sign the State of Emergency Proclamation for Rapides Parish, issued by the President for potential parish wide flooding, as a result of the Red River rising, signed on February 26, 2018. (INSURANCE 3/5)

37 Motion to go into Executive Session to discuss the pending litigation “Rapides Parish Police Jury vs. Terri Hunter,” Civil Suit No. 247,937-F. (Parochial 3/5)

2/3rd ROLL CALL VOTE TO GO INTO EXECUTIVE SESSION

38. Motion to come out of Executive Session.

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

39. Motion to accept the resignation of Mr. T.J. Spier on the Fire District No. 4 Civil Service Board, waive the thirty day announcement rule and appoint Mr. Skip Collard to fill the unexpired term. Term will expire on November 12, 2020. (Resignation received after Committee Meeting) (Mr. Bishop)
40. Motion to add an additional fulltime firefighter position for Fire Protection District No. 7 and to amend the Organizational Chart, as recommended by the Ruby-Kolin Volunteer Fire Department Board of Directors. (Board meeting was held after Committee Meeting) (Mr. Smith)
41. Motion to amend a certain motion of February 12, 2018 to award Bid #2623–(Purchase Used Performance Stage) to Star Productions (sole bidder) for the bid amount of $84,353.00. Bid amount to be paid in three annual payments, as recommended by the Purchasing Agent and Treasurer so as to read: two annual payments with first payment being due upon delivery. (Different payment arrangements) (Mr. Bishop) REGULAR MEETING MARCH 12, 2018

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42. Motion to adopt the following resolution to hire private counsel on all matters until the current conflict with the District Attorney is resolved:

WHEREAS, the Rapides Parish District Attorney is the attorney for the Rapides Parish Police Jury by operation of law; however, the District Attorney is not able to perform that role when his office is in direct conflict with the Police Jury, particularly during litigation or under the threat litigation between the entities.

WHEREAS, the Police Jury has determined that there is a real and immediate need to hire private counsel beyond the employ of the District Attorney for the following reasons: (1) the Police Jury and the District Attorney are in a highly publicized conflict concerning budgeting and related matters; (2) during a public meeting on March 5, 2018, the District Attorney warned that this dispute may require litigation, and special counsel for the District Attorney expressly threatened litigation against the Police Jury; (3) similar threatening statements have been made by other representatives of the District Attorney’s office concerning the authority of the District Attorney to influence decisions of the Police Jury; and (4) because of the broad implications of this dispute, the Members of the Police Jury presently lack confidence in the objectivity of the District Attorney and his staff on all matters involving the Police Jury.

WHEREAS, private counsel for the Police Jury shall have substantial experience in local and state law governing the affairs of the Police Jury and shall be compensated at the same rates paid by the Attorney General for representation of his office in comparable matters.

WHEREAS, this Resolution shall be presented to the Attorney General for approval and, following approval, shall be published in the official journal of the Parish, all in accordance with La. R.S. 42:263.

NOW THEREFORE, the Rapides Parish Police Jury hereby authorizes the hiring of Jimmy R. Faircloth, Jr. (La. Bar No. 20645) and the firm of Faircloth, Melton & Sobel, LLC, at the following rates: $225.00 per hour for attorneys with 10 years of experience and $150.00 per hour for attorneys with less than 10 years of experience, who shall serve as private counsel for the Police Jury on all matters until the current conflict with the District Attorney is resolved. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

REGULAR MEETING

MARCH 12, 2018

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