June 8, 2020

Posted June 4, 2020

RAPIDES PARISH POLICE JURY MEETING

OF JUNE 8, 2020 AT 3:00 p.m. PUBLIC NOTICE

PUBLIC GATHERINGS LIMITED

The Governor’s Proclamation of June 4, 2020 restricts public gatherings to 50% of the total occupancy of the State Fire Marshal, and requires a six (6) foot minimum of social distancing, limiting the public seating area for the Rapides Parish Police Jury meeting to 30 members of the public, on a first come basis through June 26, 2020.

WRITTEN CERTIFICATION

The Rapides Parish Police Jury consists of 9 elected Jurors, and essential staff for Police Jury meetings. The Police Jury would be unable to operate and hold its public meeting due to quorum requirements unless said Police Jury meeting is conducted pursuant to the authorization provided by the Governor’s Proclamation of June 4, 2020, which specifically provides that a political subdivision SHALL provide for the attendance at essential governmental meetings via teleconference or video conference. Therefore, the Rapides Parish Police Jurors and essential staff shall be allowed to participate in this meeting via teleconference or video conference.

PUBLIC OBSERVATION AND COMMENTS

In accordance with Proclamation of the Governor, the public and the media shall be allowed to observe this Police Jury meeting via Facebook live. At 3:00 p.m. to watch the Police Jury Meeting live.

This meeting shall be conducted with the standard Police Jury meeting “public comments” rules, and the public or media shall be allowed comment by telephone (318) 473-6663 at 3:10 p.m. for the “Public Comments On Any Agenda Item” section.

Craig Smith, President

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

REGULAR MEETING

JUNE 8, 2020

pg. 2

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on May 11, 2020, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to adopt the General Fund budget for 2020, as recommended by the Treasurer. (Finance 6/1)
4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lots Three (3) and Four (4) of Square Six (6) Vanderhoeven’s Subdivision, bearing the municipal address of 2003 Van Street, Alexandria, to Mr. Claude A. Richey for the consideration of $4,000.00 cash. (Finance 6/1)
5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Seventeen (17), Square Three (3), Alexandria, to Stephen Good for the consideration of $3,470.43 cash. (Finance 6/1)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Nine (9), Block Four (4) and Part of Lot ADJ thereto of Hakenyos of Block Four (4), Ball Addition, bearing the municipal address of 2019 Levin Street, Alexandria, to Throne of Grace Church for the consideration of $5,666.66 cash. (Finance 6/1)
7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot 124.6’ on 2nd Street x 100’ x 128’ x 96’ in UNK# Block 2nd and Casson, bearing the municipal address of 1705 Main Street, Alexandria, to Timothy Dousay for the consideration of $4,866.66 cash. (Finance 6/1) REGULAR MEETING JUNE 8, 2020

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8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Eleven (11) of Block Nineteen

• (19) of Race Track Addition, bearing the municipal address of 361 N. 16th Street, Alexandria, to Philadelphia Baptist Church for the consideration of $2,694.41 cash. (Finance 6/1)

9. Motion of Intent to Sell the following Abandoned/Adjudicated Properties: TAX DEBTOR DESCRIPTION Ken Rodenbeck Lot One (1), Block Seven (7), I. W. Ball Addition Bearing the Municipal address of: Theodore Fountaine - District D

Sarah J. Addition, et al Lot Sixteen (16) Block M Roy O. Martin Subdivision #2 Bearing the Municipal address of: Oliver Overton - District F (Finance 6/1)

10. Motion to authorize the advertisement for bids for the Ball Lane – Bayou Rapides Road Intersection Improvements (and related drainage improvements), as recommended by Meyer, Meyer, LaCroix & Hixson, Project Engineer. Bids will be received at the appropriate time and date in accordance with Louisiana Public Bid Law. The project will be constructed with District I Road Maintenance Funds. (Finance 6/1)
11. Motion to accept Aloha – Rigolette North Bank, State Project No. 40PARA3301, Under Seepage Control Berm, as substantially complete and authorize the President to execute the appropriate documents for recordation. The work has been inspected by USACE, the LADOTD, 9th Levee District and Engineers and found to be substantially complete. (Finance 6/1)
12. Motion to authorize Rapides Parish Fire District No. 11 to sell to Glenmora Fire Department, the two (2) trucks listed, for $9,000.00 and to delete the trucks from Fire District No. 11 Asset/Inventory Program, as agreed between the Chiefs of the Fire Departments. REGULAR MEETING JUNE 8, 2020

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Asset Number Description Disposal 12249 1993 – KME Fire Engine Sold VIN# 1K9AF4282PN058709 9562 1995 – Ford Rescue Sold VIN# 1FDLF47F0SEA22725 (Finance 6/1)

13. Motion to authorize Alliance Design Group, LLC, Project Architect, to advertise to receive bids for the Alfred L. Boyce Wettermark Library and authorize the President to sign all necessary documents. (Finance 6/1)
14. Motion to authorize to enter into an Intergovernmental Agreement with the Village of McNary for the Parish Highway Department to perform forty (40) hours of road repair, limb trimming and ditch work within corporate limits, as requested by the Village of McNary, to be paid out of the Road & Bridge Fund and authorize the President to sign same. (Finance 6/1)
15. Motion to adopt a resolution to enter into a Financing Agreement with Government Capital Corporation for the purchase of a Bonaventure Rosenbauer Pumper mounted on a Freightliner M2-106 2 door chassis, approved by Resolution dated May 13, 2019, in the amount of $395,799, to be purchased from Bonaventure, with terms and conditions to be five

• (5) annual payments of $64,507.28 (interest rate of 2.85%), as recommended by the Spring Creek Volunteer Fire Department Board of Directors, Treasurer and Purchasing Agent, to be paid out of Fire District No. 11 Funds and authorize the President to sign necessary documents. (Finance 6/1)

16. Motion to authorize the President to sign a contract between the Rapides Parish Police Jury and the Department of Public Safety and Corrections/Office of Juvenile Justice to allow the Ninth Judicial District Court to continue to participate in the Title IV-E Federal Foster Care Reimbursement Program, CFDA Number 93.658, for the period of July 1, 2020 through June 30, 2023. (Finance 6/1)

REGULAR MEETING

JUNE 8, 2020

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17. Motion to award Bid No. 2819 (Rapides Parish Health Unit – Blood Work Project), to the lowest bidder, Pat Williams Construction Company, for the amount of $29,580.00, as recommended by the Architect/Engineering Firm and the Purchasing Agent. (Finance 6/1)
18. Motion to approve the Public Works Committee recommendation for revocation of McFarland Road pursuant to all property owners request and favorable report of the Public Works Director and Legal Counsel. (Public Works 6/1)
19. Motion to authorize the Public Works Director and Legal Counsel to review a request for partial Parish roadway revocation pursuant to LSA R.S. 48:701 et seq., for West Cemetery Road/Leroy Harper Road, and reset a public hearing for the July 6, 2020 meeting due to COVID-19 Emergency. (Public Works 6/1)
20. Motion to ratify authorization to approve the following Rapides Parish Roadway Capital Improvement Program 2020-2022, as recommended by the Public Works Director.

• • 2020
• • District Ward Road Name
• • A 10 St. Ann Road
• • B 10 Eagle Circle
• • B 9 Adams Path REGULAR MEETING JUNE 8, 2020

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• • 2021
• • District Ward Road Name
• • A 10 Woodcreek Loop
• • A 10 Clark Circle

REGULAR MEETING

JUNE 8, 2020

pg. 7

• • 2022
• • District Ward Road Name (Public Works 6/1)

21. Motion to authorize the President to sign a renewal of the One-Stop Operator Contract between the Rapides Parish Police Jury and the Louisiana State University at Alexandria for an optional term of one (1) year from July 1, 2020 through June 30, 2021. The Workforce Development Board approved the renewal on May 21, 2020. The Contract will be funded through the WIOA grant funds. Treasurer to amend the budget accordingly. (Workforce 6/1)
22. Motion to authorize the President to sign the Comprehensive Memorandum of Understanding (MOU) and allow WOD staff to issue MOU to required partner agencies for signature. The Workforce Innovation and Opportunity Act (WIOA) sec. 121(c)(1) requires the Local Board (Rapides WDB), with the agreement of the Chief Elected Official (CEO), to develop and enter into a Memorandum of Understanding (MOU) between the Local Board and the One-Stop Partners, consistent with WIOA sec. 121(c)(2), concerning the operation of the One-Stop delivery system in a local area. Additionally, the sharing and allocation of infrastructure costs among One-Stop Partners is governed by WIOA sec. 121(h), its implementing regulations, and the Federal Cost Principles contained in the Uniform Administrative Requirement, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) at 2 CFR REGULAR MEETING JUNE 8, 2020

pg. 8

part 200. The Comprehensive MOU between the Rapides Parish Police Jury, the Workforce Development Board and Local Workforce Area One-Stop Partners will be effective July 1, 2020 through June 30, 2023. The Workforce Development Board approved the chairperson to sign the Comprehensive MOU on May 21, 2020. (Workforce 6/1)

23. Motion to accept Mr. Sean McGlothlin resignation from the Rapides Rapides Area Planning Commission and appoint Mr. David Johnson to fill the unexpired term. Term will expire January 8, 2024. (Personnel 6/1)
24. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Lance Speer to the Buckeye Recreation District for a five (5) year term. Term will expire April 12, 2025. (Personnel 6/1)
25. Motion to waive the thirty (30) day announcement rule and reappoint Chief Deputy Michael Jones to the Housing Authority Board for a five (5) year term. Term will expire July 14, 2025. (Personnel 6/1)
26. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Les West to the Waterworks District No. 11A Board for a five (5) year term. Term will expire July 12, 2025. (Personnel 6/1)
27. Motion to receive the required report from Acadian Ambulance under the Contract for April, 2020:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 393 80% 84.73% Pineville - 8 minute 121 80% 84.30% Rapides - 12 minute 166 80% 93.37% Rapides - 20 minute 185 80% 88.10% (Insurance 6/1)

REGULAR MEETING

JUNE 8, 2020

pg. 9

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

28. Motion to grant approval to Deville Estates, located at Highway 115 and Highway 1207, Deville, as recommended by the Rapides Area Planning Commission and Pan American Engineers, pending Legal Counsel approval. (Mr. Smith)
29. Motion to waive the insurance requirements for the sewer effluent discharge permit at 323 Azalea Ave, Pineville, for William Hutchinson, as requested by the Rapides Area Planning Commission and approved by the Public Works Director and the Rapides Parish Health Unit. (Mr. Smith)
30. Motion to purchase Ford F-350 for Rapides Parish Fire District No. 17 for the amount of $37,757.25 off the City of Alexandria Bid No. 2243, as requested by the Board. (Mr. Johnson)
31. Motion to adopt a resolution that the Rapides Parish Police Jury strongly opposes House Bill 14, of the 2020 First Extraordinary Session, that provides for a State centralized collector to collect our local sales taxes and any other bills that limit the Jury’s authority. Copy of this resolution to go our Legislative Delegation and Louisiana Police Jury Association. (Mr. Smith)
32. Motion to authorize Rapides Parish Fire District No. 7 to submit a grant application to the Volunteer Fire Assistance Program administered through the Louisiana Department of Agriculture and Forestry, for personal protective equipment, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign necessary documents. This is a 50% matching fund program with a total cost not to exceed $3,076.10. (Mr. Smith) REGULAR MEETING JUNE 8, 2020

pg. 10

33. Motion to select Turner & Turner Contracting, LLC to provide abatement and demolition services for the acquisition of property at 208 Davis Drive, Pineville, LA participating in the Rapides Parish-Hazard Mitigation Grant Program (HMGP) Acquisition Project, FEMA-4263-DR-LA, Project No. 0004, CFDA No. 97.039, and to authorize the President to sign contract, as recommended by the Grant Administrator, Rapides Area Planning Commission, pending legal counsel review. The firm is the lowest bidder at $18,875.00 (per the CFR 200.320 (b) procurement procedures). The project is 75% federally funded, with a 25% homeowner match. (Mr. Bishop)
34. Motion to accept as substantially complete Bid No. 2743 – 2019 Various Road Improvements District A, B, C, D, E, F, H and I, as recommended by the Engineering Firm of Fontenot & Associates and the Parish Public Works Director. (Mr. Bishop)
35. Motion to approve amendments to Drug Policy for Parish Employees as discussed with Civil Service Commission, subject to approval of language by legal counsel. (Mr. Smith)
36. Motion to relocate the voting place for Precincts C38-A and C38-B from the Louisiana Special Education Center (5400 Coliseum Blvd., Alexandria, La. 71303), to the Rapides Parish Coliseum Exhibition Building (5600 Coliseum States Emergency Election Plan for the July 11, 2020 Presidential Preference Primary and August 15, 2020 Municipal General Elections in the State of Louisiana, the Rapides Parish Registrar of Voters recommended that this location be temporarily moved because it is a residential facility for children with special needs. Copy of this resolution be sent to the Louisiana Department of Elections and Registrar of Voters. (Mr. Perry)
37. Motion to authorize Fire District No. 8 to advertise to receive bid proposals on the construction of living quarters located at 55 Parker Road, Boyce, LA, as requested by the Cotile Board of Director, to be paid out of Fire District No. 8 Funds. (Mr. Wilder)

REGULAR MEETING

JUNE 8, 2020

pg. 11

38. Motion to grant approval to Paige Park (mobile homes, rental only) as recommended by the Rapides Area Planning Commission. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at