March 17, 2014

Posted March 13, 2014 at 4:00 p.m. by Laurel Smith

REGULAR SESSION

MARCH 17, 2014 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on December 9, 2013 and February 10, 2014 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 3/10)

APPOINTMENTS TO BE ANNOUNCED

**Appointment to Civil Service Board for a three (3) year term, to fill the expiring term of Mr. Michael Shamblin, nominated by Louisiana College. Term will expire April 14, 2014. (Ltr mailed to LC 3/10) **Appointment to Poland Recreation District for a five (5) year term, to fill the expiring term of Charles “Bob” Stevens. Term will expire April 11, 2014. REGULAR MEETING FEBRUARY 10, 2013

4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot 27, Square 3 Homewood Place , b earing the municipal address of 26 Eastwood Blvd, Alexandria , to Angelo D’Angelo for the consideration of $2,000.00 cash. (FINANCE 3/10)
5. Motion to adopt a resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $1,000,000 of Limited Tax Certificates of Inde btedness, Series 2014 (the "Certificates"), of Road District No. 1B of the Parish of Rapides, State of Louisiana, all in the manner provided for by Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutiona l and statutory authority supplemental thereto, providing for the employment of bond counsel; making application to the State Bond Commission for approval of the Certificates and providing for other matters in connection therewith. (FINANCE 3/10)
6. Motion to adopt a resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $700,000 of Limited Tax Certificates of Indebtedness, Series 2014 (the "Certificates"), of Fire Protection District No.15 of the Parish of Rapides, State of Louisiana, all in the manner provided for by Section 742.2 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, provi ding for the employment of bond counsel; making application to the State Bond Commission for approval of the Certificates and providing for other matters in connection therewith. (FINANCE 3/10)
7. Motion to award Bid # 2347 – (Sale of 1999 International Pumper) to Fire District #15 for the amount of $ 20,150.00 as recommended by the Purchasing Agent and Fire District #2 Chief. (FINANCE 3/10)

REGULAR MEETING

FEBRUARY 10, 2013

8. Motion to adopt Notice of Intent of Sale through the Abandoned/Adjudicated Property procedures on the property listed below:

Tax Debtor Description Mississippi Land Company 0.5 Acre: Lot 13 of James Rolin Tract & 2.52 Acre: Part of Lot 12 James Rolin Tract Bearing No Municipal Address Pineville

Pauline Solomon Lot Two (2), Square Fourteen

• (14) Silver City Addition Bearing the municipal address of: (FINANCE 3/10)

9. Motion to enter into a Fina ncing Agreement with JPMorgan Chase Bank, N.A. for the lease -purchase of two (2) 2014 FFA Commercial Fire Tankers (purchased under the LaMas State Contract Number 407881, approved by Resolution dated December 9, 2013) in the amount of $595,622 to be pu rchased from Ferrara Fire Apparatus, Inc. with terms and conditions to be ten (10) annual payments in the amount of $67,820.23 (interest rate of 2.484%), as recommended by the Ruby -Kolin Volunteer Fire Association Board of Directors, Treasurer and Purc hasing Agent, to be paid from Fire District No. 7 Funds. (FINANCE 3/10)
10. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 3/10)
11. Motion to accept the recommendation of the Rapides Area Planning Commission and Public Works Director to abandon the north 351 feet of Guillory Loop, that is no longer needed for a public purpose located on the Broussard property in Ward 4, District H. (PUBLIC WORKS 3/10)

REGULAR MEETING

FEBRUARY 10, 2013

12. Motion to authorize the National Boat Racing Association to hold Boat Racing on Kincaid Lake, May 16 - 18, 2014, pending Legal Counsel approval. (PUBLIC WORKS 3/10)
13. Motion to remove from the Rapides Parish Highway Department Asset/Inventory list the following assets as they will be placed in upcoming auction: ASSET NUMBER DESCRIPTION 10808 1991 – Ford F800 7221 1996 – International 6943 1995 – Ford F150 8702 2001 – Ford Econo Van (PUBLIC WORKS 3/10)
14. Motion to enter into an Intergovernmental Agreement with the Town of Lecompte to provide twelve (12) hours of manpower and a boom mower to mow the ditches along Sugar Street from St. Charles to the Sewer Pond and along the levy around the Sewer Pond, as requested by the Town of Lecompte, to be paid out of Road District 3A, and authorize the President to sign same. (PUBLIC WORKS 3/10)
15. Motion to enter into an Intergovernmental Agreement with the Town of Boyce, for the Parish Highway De partment to provide forty (40) hours of inmate crew for labor clean-up and drainage work, to be paid out of Road District 7A Funds and authorize the President to sign same. (PUBLIC WORKS 3/10)
16. Motion to authorize the Public Works Director to hire up to 23 seasonal workers for the mowing and chip sealing crews, work to begin on or about March 31, 2014, and end no later than October 30, 2014, at the rate of $8.00 per hour and foreman at $8.75 p er hour to be paid from the Road & Bridge Salary line item. (PUBLIC WORKS 3/10)

REGULAR MEETING

FEBRUARY 10, 2013

17. Motion to grant a variance to the road name change procedures in accordance with Section 20 -8 (d)(2) “A situation of a road name causing a confusing situation, such a s being near a duplicate [or similar] name”, and to change the name of that portion of Mathews Rd and Texada Rd, located in Section 38, T4N -R3W from the Bayou Rapides bridge traveling west to end of parish maintenance, to Texada Rd West, as recommen ded by the Rapides Area Planning Commission and Sonya Wiley, Rapides Parish 911. That portion of Mathews Rd to Hwy 496 will be unaffected. (PUBLIC WORKS 3/10)
18. Motion to accept the donation of a permanent right -of-way on the North Craig Road (Ward 11, District C) accepted for maintenance by motion of the Rapides Parish Police Jury on June 13, 2005 and authorize the President to sign as recommended by the Public Works Director. (PUBLIC WORKS 3/10)
19. Motion to authorize to purchase three (3) ¾ ton 4X4 pick-up trucks and one (1) 1 -Ton Cab & Chassis under the Louisiana State Contract and/or or the City of Alexandria bid pricing; and authorize the purchase of a utility bed to be mounted on the new cab & chassis for the Parish Highway Department, to be paid from Road & Bridge funds. (PUBLIC WORKS 3/10)
20. Motion for Workforce Operations Department to fill an existing temporary Workforce Development Officer position to be funded out of WIA funds to be filled immediately. (WORKFORCE 3/10)
21. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Ollie Crittle to Fire District No. 12 Board, for a two

• (2) year term. Term expired January 27, 2014. (WORKFORCE 3/10)

REGULAR MEETING

FEBRUARY 10, 2013

22. Motion to waive the thirty (30) day announcement rule and reappoint Mr. Edward Beaver to the Hospital Service District #5 Board for a six (6) year term. Term expired March 9, 2014. (WORKFORCE 3/10)
23. Motion to waive the thirty (30) day announcement rule and reappoint Ms. Shirley Wade to the Hospital Service District #5 Board for a six (6) year term. Term expired March 9, 2014. (WORKFORCE 3/10)
24. Motion to authorize the President to sign Nomination Approval for Remona Casey, Activities Coordinator for Youth Challenge to serve on the Workforce Investment Board. Ms. Casey will be replacing Gregory Alford. (WORKFORCE 3/10)
25. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission in the amount of $48,542.00 for the period of July 1, 2013 – June 30, 2014 and authorize the president to sign the contract and authorize the treasurer to amend the budget as needed. The goal is a capacity-building initiative to provide workers post -secondary training that enables them to obtain industry -based credentials skills that are projected to be in demand, as well as job placement . Deliverables are to make referrals to LCTCS WorkReady U program in efforts to increase capacity to attain the goal of producing 3,600 credentialed participants. (WORKFORCE 3/10)
26. Motion for Workforce Operations Department to fill a temporary Workforce Development Officer -Recruiting Specialist position to be funded out of a special LWC Capacity Building Grant to be filled immediately. (WORKFORCE 3/10)

REGULAR MEETING

FEBRUARY 10, 2013

27. Motion to approve Change Order No. 4 for the construction contract with Don M. Bar ron Contracting, Inc., for the Gustav/Ike Disaster Recovery Program Project, Location No. 4 - City of Pineville, Pineville Main Street Sewer and Water Utility Relocations, for a decreased amount of $245.00 (quantity recap of current Bid items) for a t otal construction amount of $207,728.70, as recommended by Pan American Engineers, Project Engineer and ratify the President’s signature. (GRANTS 3/10)
28. Motion to award the construction contract (Bid No. 2338) for the Cloverdale & Grundy Cooper Subdivision, Phase III (Continuation of Interceptor Ditch) Statewide Flood Control Program Project No. 576-40-0015 (333) H.003567 to the low bidder Twin Bridges Company for an amount of $144,726.00, as recommended by Ballard CLC, Project Engineer, subject to approval from the Statewide Flood Control Agency. (GRANTS 3/10)
29. Motion to authorize to advertise for bids for the Infrastructure for Cluster Development, Planning and Construction - Coughlin Industrial Complex Transportation Improvements, Phase 4 (FP&C Project No. 05 -252-04B-05) to extend the project scope to include improvements to Tioga High School Road from Cenla Drive to La. 623, Todd Hollingsworth Road from current project (Phase 3) to US 165, Pardue Ro ad from Cenla Drive to Mary Hill Road, and Cenla Drive from Distran’s entrance to Tioga High School Road, contingent upon approval from the Louisiana Facility Planning and Control, Division of Administration, to be paid from FP&C Funds. (GRANTS 3/10)
30. Motion to purchase two (2) 2014 Ford F -150 Crewcab 4X2 Trucks from Hixson Autoplex under State Contract No. 409702 for an amount of $23,104.00 each for the Courthouse Maintenance Department, to be paid from General Funds. (COURTHOUSE 3/10)

REGULAR MEETING

FEBRUARY 10, 2013

31. Motion to receive the required report from Acadian Ambulance under the Contract for January, 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 487 80% 84.39% Pineville - 8 minute 131 80% 83.97% Rapides - 12 minute 161 80% 83.23% Rapides - 20 minute 172 80% 80.23% (INSURANCE 3/10)

32. Motion to ratify authorization for the President to sign the State of Emergency Proclamation, for Rapides Parish, issued by the President for the Severe Winter Weather Declaration for February 11, 2014. (INSURANCE 3/10)
33. Motion to enter into an Engineering Contract with Meyer, Meyer, LaCroix & Hixson for the construction of a new fire station for Fire District #15 (Taylor Hill Vol unteer Fire Department) and authorize the President to sign. (INSURANCE 3/10)
34. Motion to adopt the Rapides Parish Emergency Operations Plan and ratify authorization for the Parish President and Rapides OHSEP Executive Director to sign the promulgation statement. (INSURANCE 3/10)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

35. Recognize Mr. Paul Fuselier and Mr. Jacob Andries from Acadian Ambulance to speak about CPR training in April. (Mr. Bishop) REGULAR MEETING FEBRUARY 10, 2013
36. Motion to amend the current agreement with Meyer, Meyer, LaCroix & Hixson, LLC to provide engineering and related services for the Coughlin Transportation Improvements Phase 4 project (FP&C Project No. 05 -252-04B-05), contingent upon concurrence from the State of Louisiana, Facility Planning & Control, to be paid with remaining FP&C Funds. (Mr. Moreau)
37. Motion to authorize to renew the lease for the Johnson Branch (Lecompte) Library Branch with the LHS Corporation for a three

• (3) year period, for $1,150 a month, beginning April 1, 2014 and ending April 1, 2017, as recommended by the Library Board of Control and authorize the President to sign same. (Mr. Overton)

38. Motion to authorize the President to sign a Cooperati ve Endeavor Agreement with the Louisiana Department of Transportation for donation of reclaimed asphalt from the location of LA 1203, State Project No. H.011062, approximately 103 cubic yards. (Mr. Billings)
39. Recognize Dr. Greg Gormanous and Chancellor G. Dainel Howard of LSU of Alexandria. (Mr. Bishop)
40. Motion to waive the Sewage Effluent Discharge Permit condition that the permittee’s insurance policy name the Rapides Parish Police Jury as an additional insured and to grant approval to issue the permit to Tammy Bolton allowing the discharge of sewage effluent to the road side ditch in the public right of way at 2714 Lasalle Dr., Alexandria, LA, as approved by the Public Wor ks Director and Health Department. Mrs. Bolton does carry a $300,000 personal liability policy at this location but the underwriters will not allow naming an additional insured to the policy. (Mr. Perry)

REGULAR MEETING

FEBRUARY 10, 2013

41. Motion to authorize the Public Works Director to seek proposals to relocate waterline and replace the Bayou Clear Road Bridge with railroad tank cars in accordance with Department of the Army Permit # MVN -2009-2709-WLL and authorize the President to sign all necessary documents as recommended by the Public Works Director. (Mr. Vanderlick)
42. Motion to announce that the Rapides Parish Police Jury intends to levy the 2014 millage rate at a public meeting, to be held on May 12, 2014, at 3:00 p.m. at the Rapides Parish Courthouse, Police Louisiana, 71301. (Revised Statute 42:19.1 enacted by Act 267 by the 2013 Legislative Session) (Mr. Bishop)

EXECUTIVE SESSION

43. Motion to go into executive session to discuss the possible litigation against Barron, Heinberg & Brocato and the Rapides Parish Police Jury. (Mr. Bishop)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF

THE JURY AND WERE NOT POSTED ON THE AGENDA BUT

ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if yo u need special assistance to attend this public meeting, please contact the Police Jury Office at (318) 473 -6660, describing the assistance that is necessary.