July 11, 2016

Posted July 7, 2016

REGULAR SESSION

JULY 11, 2016 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on June 13, 2016 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 7/5)
4. Recognize and present a plaque to Chancellor Daniel Howard, LSU Alexandria. (Mr. Overton)
5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Three (3) of Square Twenty-Two

• (22) of the West Alexandria addition to the City of Alexandria, Fronting Fifty-Five (55) feet on Levin Street and extending back therefrom between parallel lines One Hundred Eleven and Sixteen/One-Hundredth’s (111.16) feet to Lot Five (5), bearing the municipal address of 1520 Levin Street, Alexandria to Sandra Augustine for the consideration of $3,133.33 cash. (FINANCE 7/5) REGULAR MEETING JULY 11, 2016

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6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot “C” of a re-subdivision of Lot Twenty-Three (23) of Square Five (5) of Willow Glen Plantation address of 5016 Morgan Street, Alexandria, to Mr. Frank Johnson for the consideration of $826.71 cash. (FINANCE 7/5)
7. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lot Four (4) of Block Five (5) of the Willow Glenn Plantation Subdivision, Division of Lots Twenty-Five (25) and Twenty-Six (26) and part of Lots Twenty-three (23) and Twenty-four (24), Section No. One (1), situated in Section Forty-One (41) T3NR1W as recorded in Plat Book Seven (7), Page Thirty-three (33), bearing the Robinson, Jr., for the consideration of $585.27 cash. (FINANCE 7/5)
8. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of a certain piece, parcel or lot of ground, being, lying and situated in the Woodside Addition to the City of Alexandria, Rapides Parish, Louisiana, being lot fourteen (14) of Square two

• (2) of said Woodside addition, as per (Plat duly of record in Plat Book Five (5), page two hundred-eight (208) of the record of Rapides Parish Louisiana, together with all building and improvements thereon, rights of way and privileges thereunto appurtenant, bearing the municipal address of 3611 Napoleon Street, Alexandria, to Adam and Bonita Carmouche, Jr. for the consideration of $3,866.67 cash. (FINANCE 7/5)

9. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property with the legal description of Lots Twenty-three (23) and Twentyfour (24) of Square one (1) of Vallie Heights Subdivision near the City of Pineville, per official plat thereof duly of record in the Plat Records of Rapides Parish, Louisiana, and being more particularly described as being Lots Twenty-three (23) and Twenty-four (24) of Square one (1) of Vallie Heights Subdivision near the City of Pineville, per official plat thereof duly of record in the Plat Records of Rapides Parish, Louisiana, bearing the municipal address of 120 Emma Street, Pineville, to Deana Hovnatanian for the consideration of $1,183.28 cash. (FINANCE 7/5)

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10. Motion to approve Project #2457 – Bayou Road Drainage Improvements as substantially complete and start the Forty-Five (45) day lien period as recommended by the Engineer. (FINANCE 7/5)
11. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study dated July 1, 2015 to be used to reallocate provides the following population estimates:

Rapides Parish 131,935 Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 843 Town of Glenmora 1,354 Town of Lecompte 1,248 Village of McNary 211 Town of Woodworth 1,617

City of Alexandria 47,967 City of Pineville 14,555 (FINANCE 7/5)

12. Motion to ratify authorization for the President to sign any and all necessary documents to finalize the purchase of property for Rapides Parish Fire District #10 as approved in the Rapides Parish Police Jury Meeting held on May 17, 2016. (FINANCE 7/5)
13. Motion to adopt a resolution making application to the State Bond Commission for consent and authority to issue, sell and deliver not exceeding $250,000 of Limited Tax Certificate of Indebtedness (the "Certificate"), of Fire Protection District Number 7 of the Parish of Rapides, State of Louisiana, all in the manner provided for by Chapter 14A of Title 39 and Section 1430 of Title 39 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, providing for the employment of bond counsel; and providing for other matters in connection therewith. (FINANCE 7/5) REGULAR MEETING JULY 11, 2016

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14. Motion to authorize to advertise to purchase Three (3) Tanker Trucks for Rapides Parish Fire District # 5, secure financing and authorize the President to sign all necessary documents. (FINANCE 7/5)
15. Receive an update on the Huddleston Smith Investment Contract. (FINANCE 7/5)
16. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 7/5)
17. Motion to authorize Mrs. Amy Mimes, 105 Hall Road, Pineville, LA 71360 as a Hardship Case, pending proper certification. (PUBLIC WORKS 7/5)
18. Motion to ratify authorization for the President to sign an amendment to the Participating Agreement between the Rapides Parish Police Jury and the USDA, Forest Service, Calcasieu Ranger District, Kisatchie National Forest, FS Agreement No. 12-PA-11080602-026, to extend the date to August 8, 2017, as recommended by the Public Works Director. (PUBLIC WORKS 7/5)
19. Motion to establish the Catahoula Lake Game and Fish Preserve Commission as authorized by Act 173 (SB 261) 2016 Regular Session of the Louisiana Legislature. (PUBLIC WORKS 7/5) Amended motion to adopt a resolution establishing the Rapides ParishLaSalle Parish Catahoula Lake Game and Fish Preserve jointly with the Parish of LaSalle, creating a commission, appointing three commissioners representing Rapides Parish, and otherwise provide with respect thereto.

BE IT RESOLVED by the Rapides Parish Police Jury duly assembled in Regular Session convened on the 11th day of July, 2016 that:

Section 1. Catahoula Game and Fish Preserve Established.

By virtue of the authority of the authority conferred by Louisiana Revised Statutes LA R.S. 56:721, as amended by Act No. 173 of the 2016 Regular Session of the Louisiana State Legislature et seq. and other constitutional and statutory authority supplemental thereto, there is hereby established a Rapides Parish-LaSalle Parish REGULAR MEETING JULY 11, 2016

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Catahoula Lake Game and Fish Preserve, subject to the concurrence of the LaSalle Parish Police Jury.

Section 2. Commission Created.

There is hereby created pursuant to R.S. 56:722(A) as amended by Act No. 173 of the 2016 Regular Session of the Louisiana State Legislature et seq. and other constitutional and statutory authority supplemental thereto a Rapides ParishLaSalle Parish Catahoula Lake Game and Fish Commission. The said Commission shall have all of the powers, duties and functions granted and conferred to game and fish commissions by the statutes of the State of Louisiana in relation to the Rapides Parish-LaSalle Parish Catahoula Lake Game and Fish Preserve.

Section 3. Appointments.

The Rapides Parish Police Jury hereby appoints three (3) citizens and taxpayers to the Rapides Parish-LaSalle Parish Catahoula Game and Fish Commission, representing Rapides Parish, whose terms shall be concurrent with that of the appointing governing authority, the Rapides Parish Police Jury. The three citizens appointed are Tim Ware, Don Clair and Dewayne Lofton.

BE IT FURTHER RESOLVED that the LaSalle Parish Police Jury is urged to concur in this creation and to take action to appoint commissioners to the Commission representing LaSalle Parish, to do any and all things necessary for the conversation, protection and promulgation of game and fish in the Catahoula Lake Game and Fish Preserve.

20. Motion to appoint Tim Ware, Don Clair and Dewayne Loften to the Catahoula Lake Game and Fish Preserve Commission. (PUBLIC WORKS 7/5)
21. Motion to grant approval to Libuse Cutoff-Phase II, located off Libuse Cutoff Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plat. (PUBLIC WORKS 7/5)
22. Motion to grant approval to Upper Boy Scout Estates, located on Upper Boy Scout Road, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plat. (PUBLIC WORKS 7/5)

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23. Motion to approve Change Order No. 1 for the construction contract with Diamond B Construction Co., LLC for the Coughlin Industrial ComplexPhase IV Project, for an increased amount of $12,250.00, for additional fill material to address slope erosion, as recommended by the Engineer, Meyer, Meyer, LaCroix and Hixson, pending approval from the Office of Facility Planning and Control and authorize the President to sign same. (PUBLIC WORKS 7/5)
24. Motion to approve Change Order No. 1 to the construction contract with Cecil D. Gassiott, LLC., for the City of Pineville, Location No. 1Wastewater Treatment Plant Outflow, Project No. 40PARA3304, for an increased amount of $111,306.57 for additional work items, additional work required to ensure proper pump station operation, work to include screening to ensure debris capture to elimination pump, clogging issues and to extend the contract by 812 days, as approved by Pan American Engineers, Project Engineer and authorize the President to sign same. (PUBLIC WORKS 7/5)
25. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the Rapides Parish Highway Department to provide forty

• (40) hours of cleaning of various public drainage ditches as requested by the Town of Woodworth, with all costs to be paid out of town’s portion of Road District 2C funds and authorize the President to sign same. (WORKFORCE 7/5)

26. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the Rapides Parish Highway Department to provide thirtytwo (32) hours of hand cleaning of various public drainage ditches as requested by the Town of Woodworth, with all costs to be paid out of town’s portion of Road District 2C funds and authorize the President to sign same. (WORKFORCE 7/5)
27. Motion to authorize submitting a grant application to the Volunteer Fire Assistance Program administered through The Department of Agriculture & Forestry, Office of Forestry, requesting matching funds of $2,362.50, for three (3) sets of turnout gear, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign same. (GRANTS 7/5)

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28. Motion to authorize participation in the Emergency Management Performance Grant (EMPG 2016), Grant #EMT-2016-EP-00003-S01, to be administered by the Rapides Parish Homeland Security and Emergency Preparedness Office and to authorize the OHSEP Director to sign related documents. (GRANTS 7/5)
29. Motion to authorize to enter into an Intergovernmental Agreement with the LSU AgCenter, to provide the necessary equipment and labor for set up, disassemble, clean up and otherwise provide maintenance not available to the LSU AgCenter for the public purpose of maintaining and improving properties owned by LSU AgCenter as permitted under the Local Services Law and the requesting party agrees to reimburse the incurred expenses. (PAROCHIAL 7/5)
30. Motion to hold a public hearing September 12, 2016, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. SERVICE REPORT:_______________

OWNER LOCATION & DESCRIPTION

Mr. Jimmie F. Price Unsafe, unsanitary and dilapidated structure (PAROCHIAL 7/5)

31. Motion to hold a public hearing September 12, 2016, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. SERVICE REPORT:_______________

OWNER LOCATION, DESCRIPTION

Ms. Susan King Unsafe, unsanitary and dilapidated structure Section 78, T4N-R1W, Ward 8, Rapides Parish (PAROCHIAL 7/5)

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32. Motion to hold a public hearing September 12, 2016, on proposed condemnation of the following property in accordance with the Rapides Parish Code of Ordinances Section 8-1/4, as authorized by the Rapides Parish Police Jury. SERVICE REPORT:______________

OWNER LOCATION, DESCRIPTION

Mr. Faeq A. Gheith Unsafe, unsanitary and dilapidated structure Alexandria LA 71301 Louisiana Section 4, T3N-R1W, Ward 1, Rapides Parish (PAROCHIAL 7/5)

33. Motion to notify District Attorney Phillip Terrell under the provisions of Section 13 of the LACE agreement executed on July 6, 2015 that due to budgetary concerns the Rapides Parish Police Jury hereby exercises its right to withdraw from the LACE agreement effective June 30, 2016. (PAROCHIAL 7/5)
34. Motion to accept the donation from Deville Volunteer Fire Department to the Rapides Parish Police Jury the property described below and authorize the President to sign all necessary documents:

Commencing at the south quarter corner of Section Thirty-Seven (37); thence proceed S89° – Thirty-Six (36) feet Zero (0) inches East at a distance of Eight Hundred and Seventy (870) feet; thence proceed N00°- Eight (8) feet zero (0) inches East a distance of Three Hundred seventeen and one half (317.5) feet to a one-half (1/2) iron rod; then proceed N33° - Forty-Nine (49) feet and Zero (0) inches East a distance of Three Hundred and Thirty Two and ninetyeight one-hundredths (332.98) feet to a one-half (1/2) inch iron rod, said point being the POINT OF BEGINNING thence proceed N01° - Sixteen (16) feet Nine (9) inches East a distance of Ninety-Four and ninety-five one hundredths (94.95) feet to a one-half (½) inch iron rod; then proceed S89° - Eighteen (18) feet Fifty-Nine (59) inches East a distance of Sixty-One (61) feet to a one-half (1/2) inch iron rod; Thence proceed S33° - Forty-nine (49) feet and Zero (0) inches West a distance of One hundred and thirteen and thirty-eight onehundredths (113.38) feet back to the POINT OF BEGINNING and being that certain 0.066 acre tract of land shown on survey by Mathew E. Phillips, dated April 7, 2016. (PAROCHIAL 7/5)

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35. Motion to authorize legal counsel, Assistant District Attorney, Steven Mansour to enter into a compromise settlement for the dismissal with prejudice of the lawsuit, Rapides Parish Police Jury vs. Hidden Treasure Cottages and RV Resort, LLC, Gary W. Barth, Kathleen Poret Barth, Max

• A. Powell and Linda Sontag Powell, Civil Suit No. 255,584, Ninth Judicial District Court, in exchange for the defendants waiving all claims or potential claims against the Rapides Parish Police Jury. (PAROCHIAL 7/5)

36. Motion to reappoint Mr. David Bates to the Waterworks District 11A Board for a five (5) year term. Term will expire July 8, 2021. (PERSONNEL 7/5)
37. Motion to appoint Ms. Gwen Cope to the Library Board of Control for a five (5) year term to fill the expiring term of Mr. Glen Rechs, representing District A. Term will expire July 9, 2021. (PERSONNEL 7/5)
38. Motion to reappoint Dr. Jerry Sanson, nominee of Louisiana State University, representing Higher Education, to the Fire District #2 Civil Service Board for a three (3) year term. Term will expire July 29, 2019. (PERSONNEL 7/5)
39. Motion to create the position of Assistant Building Superintendent for the Courthouse, Jail and Maintenance Department. (PERSONNEL 7/5)
40. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2016:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 519 80% 86.51% Pineville - 8 minute 137 80% 82.48% Rapides - 12 minute 228 80% 87.72% Rapides - 20 minute 195 80% 83.59% (INSURANCE 7/5)

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41. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees, effective August 1, 2016, to be paid out of Fire Protection District No. 7 Funds. (INSURANCE 7/5)
42. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 1, 2016, as recommended by Fire Chief McCain, to be paid out of Fire Protection District No. 2 funds. (INSURANCE 7/5)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE WITH ROLL CALL

43. Motion to approve a contract between Rapides Parish Police Jury (RPPJ) and the Louisiana Workforce Commission (LWC) in the amount of $55,000.00 to provide case management services to referrals from the Department of Children and Family Services (DCFS) for the period 7/1/2016-6/30/2017 and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Mr. Bishop)
44. Motion to terminate any prior contract with Huddleston Smith Wealth Management and to enter into a new investment agreement with Huddleston Smith Wealth Management as approved by the Parish Attorney and to authorize the President, Craig Smith, Treasurer, Bruce Kelly and Theresa Pacholik to execute the contract, corporate resolutions and related documents in connection therewith. (Mr. Smith)
45. Motion to ratify all investments previously made by the Treasurer, Bruce Kelly and Theresa Pacholik on behalf of the Rapides Parish Police Jury. (Mr. Smith) REGULAR MEETING JULY 11, 2016

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46. Motion to authorize the Treasurer, Bruce Kelly to invest funds of the Rapides Parish Police Jury through Huddleston Smith Wealth Management, in accordance with the provisions of LSA R.S 33:2955. (Mr. Smith)
47. Motion to approve Change Order No. 1 with Gilchrist Construction Parish to add Item No. 509 (1) Cold Planning Asphaltic Pavement (6” Thick) in the amount of 11,022 square yards at a unit price of $4.37 per square yard on the Rapides Station Road (Ward 8, District E) for an increased amount of $48,166.14, as recommended by the Public Works Director. (Mr. Vanderlick)
48. Motion to award Bid #2486 (Purchase Tanker Truck) for Rapides Parish Fire District #8 to the lowest bidder, Vacuum Truck Sales for the amount of $199,969.00 as recommended by the Fire District Board and Chief. (Mr. Billings)
49. Motion to authorize Parish OHSEP Director to sign MOU with American Red Cross defining working relationship between the American Red Cross and the Rapides Parish OHSEP and other departments with regard to preparing for, responding to, and recovering from emergencies and disasters. (Mr. Billings)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT WITH ROLL CALL

ADJOURNMENT

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