August 13, 2018

Posted August 9, 2018

REGULAR SESSION

AUGUST 13, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on July 9, 2018 and July 30, 2018 Special Session, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 8/6)
4. Recognize Ms. Debra Dunn of Payne, Moore & Harrington for an update on the Police Jury audit. (Finance 8/6)
5. Motion to adopt a proclamation proclaiming the month of October, 2018 as Dysautonomia Awareness Month. (Mr. Moreau) REGULAR MEETING AUGUST 13, 2018

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APPOINTMENTS TO BE ANNOUNCED AT NEXT MEETING

**Mr. Kenneth Wilson on the Waterworks District 11A for a five (5) year term. Term expired July 13, 2018. (June 11 To be announced) **Mr. Elvin McCann on the Fire District No. 12 Board for a two (2) year term. Term will expire August 14, 2018. **Mr. Zack Daughtry on the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2018. ** Mr. Buck Vandersteen on the Zachary Taylor Parkway Board for a two (2) year term. Term will expire August 31, 2018. **Mr. Blake Jenkins on the Buckeye Recreation District for a five (5) year term. Term will expire September 9, 2018. **Mr. David Bates on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Ernest Bowman on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. David Butler on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Tom Nash on the Rapides Finance Authority Board for a six (6) year term. Term will expire September 30, 2018. **Mr. Melvin Christy on the Fire District No. 3 Civil Service Board, Police Jury appointment, for a three (3) year term. Term will expire October 10, 2018. **Mr. Paul Williams on the Sewerage District No. 1 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. Calvin Malone on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. John Miller on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. T.J. Spier on the Sewerage District No. 2 Board for a four (4) year term. Term will expire October 12, 2018. **Mr. Walter Warwick on the AICUZ Appeal Board for a three (3) year term. Term expired May 9, 2018. (May 14 and June 11 agenda to be announced)

6. Motion to adopt a resolution ordering and calling a special election to be held in Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana, to authorize the continuation and rededication of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (July 9th Jury)
7. Motion to adopt a resolution ordering and calling a special election to be held in Road District No. 6A of the Parish of Rapides, State of Louisiana, to authorize the continuation of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (July 9th Jury) REGULAR MEETING AUGUST 13, 2018

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8. Motion to adopt a resolution ordering and calling a special election to be held in Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (July 9th Jury)
9. Motion to adopt a resolution ordering and calling a special election to be held in Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (July 9th Jury)
10. Motion to delete from the Rapides Parish Coroner’s Office Asset/Inventory Program the following equipment as they are no longer suitable for public use: Asset Number Description Disposal 10799 Kodak Scanner to be auctioned 9949 Digital Camera to be auctioned (Finance 8/6)
11. Motion to delete from the Ninth Judicial District Judges Asset/Inventory Program the following equipment as is it broken and no longer suitable for public use: Asset Number Description Disposal 10702 Video Conference Scrap–placed in System auction (Finance 8/6)
12. Motion to award RFP No. 2657 – Janitorial Services for Region 6 Office to the lowest bidder, Donald’s Janitorial Service for $600.00 monthly contingent on submittal of paperwork for insurance, as recommended by the Purchasing Agent. (Finance 8/6)
13. Motion to accept the Public Works Director's Report. (Public Works 8/6)

REGULAR MEETING

AUGUST 13, 2018

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14. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora for the Rapides Parish Highway Department to level and repair certain roads in the Town of Glenmora, so that they may be chip sealed by the Parish Crews or micro-surfaced by a contractor, to be paid out of Town’s portion of Road District No. 1A Funds and authorize the President to sign. Roads are as follows: 7th Street and 12th Street 7th Avenue and 9th Avenue (Public Works 8/6)
15. Motion to approve Change Order No. 1 to the construction contract with Gilchrist Construction Company, Bid No. 2651 to delete the Calvin Merchant Road and Lotts Road (District H, Ward 5) and the Blue Lake Road (Forest Hill) (District H, Ward 4), at a decreased cost of approximately $140,137.00 and authorize the President to sign all the necessary paperwork, as recommended by the Public Works Director. (Public Works 8/6)
16. Motion to approve Change Order No. 2 to the construction contract with Gilchrist Construction Company Bid No. 2651 to add O’Neal Street, Blarney Avenue, St. Patrick Avenue, Wicklow Street, Leinster Street, and the last block of Erin Street (District E, Ward 7) at an additional cost of approximately $90,737.46 and to extend the contract time by an additional 10 calendar days and authorize the President to sign all the necessary paperwork as recommended by the Public Works Director. (Public Works 8/6)
17. Motion to approve the pile driving contract with Lowe’s Construction, LLC, for the Price Road Bridge Project, at a minimum of $52,000.00 and a maximum of $98,000.00. (Public Works 8/6)
18. Motion to authorize to advertise for bids for the purchase of a used forklift to be paid from Coliseum Funds, as recommended by the Treasurer. (Coliseum 8/6)

REGULAR MEETING

AUGUST 13, 2018

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19. Motion to enter into an Intergovernmental Agreement with the Town of Boyce to overlay O’Neal Street, Blarney Avenue, St. Patrick Avenue, Wicklow Street, Leinster Street, and the last block of Erin Street within the Boyce town limits under Rapides Parish Police Jury Bid No. 2651, as requested by the Town of Boyce to be paid out of Ward 7, District E, Road Maintenance Funds, Town’s portion and authorize the President to sign same. (Workforce 8/6)
20. Motion to enter into an Intergovernmental Agreement with the Town of Glenmora to purchase one (1) F250 Ford Extended Cab Utility Bed Truck State Contract #4400010204, from Hixson-Autoplex, in the amount of $32,661.00, one (1) Kubota D1105 Series Zero-Turn Mower – State Contract #4400010270, From Oakdale Motors, in the amount of $12,903.54.00 and one (1) RTVX1140 – Side by Side (three quotes obtained) from Oakdale Motors, in the amount of $15,350.00 for use in the corporate limits of the Town of Glenmora, to be paid out of Road District 1A Maintenance Funds, Town’s portion, as approved by the Treasurer and authorize the President to sign same. (Workforce 8/6)
21. Motion to approve Change Order No. 3 for the Masonic Drive Drainage Improvement Project, Project No. 1786-079-0002, for a decreased amount of $6,097.40, for a total contract amount of $1,854,983.23, to address completed unit price changes and miscellaneous items not anticipated or covered in the original contract but were required to complete the project, as recommended by Ballard CLC, Inc. Engineers and also to extend contract time from 280 days to 406 days and authorize the President to sign same. (Grants 8/6)
22. Motion to authorize/ratify the Declaration of Public Emergency under LSA R.S. 38:2211, et seq, by the Rapides Parish Police Jury through its President, on July 25, 2018, regarding the failure of old cooling Tower No. 2 at the Rapides Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, and the need to immediately contract to replace same, in accordance with the provisions of LSA R.S. 38:2212, and declaration that such structural damage and extreme heat conditions warrant the Rapides Parish Police Jury to take immediate action to repair the damages without compliance with the provisions of LSA R.S. 38:2211 et seq. (Courthouse 8/6)

REGULAR MEETING

AUGUST 13, 2018

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23. Motion to authorize/ratify the President of the Rapides Parish Police Jury to enter into a Public Emergency contract under the July 25, 2018, Declaration of Public Emergency under LSA R.S. 38:2212(P), for the immediate replacement of old cooling Tower No. 2 at the Rapides Parish Courthouse, 701 Murray Street, Alexandria, Louisiana, and such structural damage and extreme heat conditions warrant the contract without compliance with the provisions of LSA R.S. 38:2211 et seq. (Courthouse 8/6)
24. Motion to adopt a resolution authorizing the President to sign a Capital Outlay request for the renovation of the elevators at the Rapides Parish Courthouse, to the State of Louisiana, Division of Administration, Office of Facility Planning and Control, FP&C Project No. 50-J40-17-01. Copy of resolution to be sent to our Louisiana Legislative Delegation. (Courthouse 8/6)
25. Motion to enter into class action lawsuit to recover additional dollars under the PAYMENTS IN LIEU OF TAXES ACT (PILT) for fiscal years 2015, 2016, and 2017, as recommended by Legal Counsel and the Parish Treasurer and authorize the President to sign any necessary documents. (Parochial 8/6)
26. Motion for the Rapides Parish Police Jury to enter into a ten (10) year lease agreement, with the Rapides Area Planning Commission, to lease the Lawyers (Munsterman) Building for $4,200.00 a month and authorize the President to sign same. (Parochial 8/6)

Amend motion to approve an Intergovernmental Agreement and Lease Agreement with Rapides Parish Area Planning Commission, for renovations to and lease of 701 Johnston Street, Alexandria, Louisiana building (old Gist Lawyers Building), and ordinance authorizing same, and authorizing any technical language changes necessary for execution of agreement upon approval of legal counsel and Jury President and authorize President to sign same.

27. Motion to acknowledge the election of Ms. Angelique Francisco, employee elected, to the Rapides Parish Civil Service Board, to fill the expiring term of Mr. David Humphries. Mr. Humphries term will expire August 17, 2018. (Personnel 8/6) REGULAR MEETING AUGUST 13, 2018

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28. Motion to receive the required report from Acadian Ambulance under the Contract for June, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 580 80% 89.66% Pineville - 8 minute 137 80% 81.75% Rapides - 12 minute 238 80% 88.24% Rapides - 20 minute 192 80% 81.77% (Insurance 8/6)
29. Motion to authorize Fire Protection District No. 8 to create three (3) additional, 28 hour per week, Firefighter positions, as requested by the Cotile Volunteer Fire Department Board of Directors and Fire Chief and authorize the President to sign necessary documents. (Insurance 8/6)
30. Motion to proclaim September 15, 2018 as Rapides Parish Fire Fighter Appreciation Day in Rapides Parish. (Insurance 8/6)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

31. Motion to appoint Ms. Dana Cox to fill the unexpired five (5) year term of Mrs. Patsy Barber, representing District E, on the Rapides Parish Library Board. Term will expire October 12, 2021. Ms. Patsy Barber no longer lives in District E. (Mr. Vanderlick)
32. Motion to approve a Cooperative Endeavor Agreement between RPPJ & Rapides Parish Fire Districts #15, #16, #14 & # 8 and CLECO, to provide backup/supplemental fire protection and emergency services to the Brame Energy Center (Rodemacher Plant) and ordinance authorizing same, and authorizing any technical language changes necessary for execution of agreement upon approval of legal counsel and Jury President; and authorize the President to sign any necessary documents. (Mr. Vanderlick) REGULAR MEETING AUGUST 13, 2018

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33. Motion to authorize to purchase for Rapides Parish Fire District No. 5, one

• (1) 2018 Ram 3500 pickup for the purpose of a brush unit, off State Contract No. 4400010205 for the amount of $35,841.89, as requested by the Assistant Fire Chief and Oak Hill Fire Department, to be paid out of Fire District No. 5 Funds. (Mr. Billings)

34. Motion to discuss 2019 budget. (Mr. Bishop)
35. Motion to adopt a resolution authorizing the President to solicit requests for qualifications and requests for proposals from qualified consultants for engineering services at the Esler Regional Airport for a five year period. (Mr. Moreau)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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