July 9, 2018

Posted July 5, 2018

REGULAR SESSION

JULY 9, 2018 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on June 11, 2018 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (Finance 7/2)
4. Motion to accept the Construction Contract with Tudor Construction, LLC, for Bid #2544 – Construction of Fire Station No. 4 – Fire District No. 3, as substantially complete and begin the 45 (forty-five) day lien period, as recommended by Steve Fontenot, Project Engineer and Fire Chief David Corley and authorize the President to sign all necessary documents. (Finance 7/2)
5. Motion to delete from the Court Reporters Asset/Inventory the following equipment as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 6706 IBM Wheelwriter (Typewriter) 35 Scrap SN# 1109056 (Finance 7/2)

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6. Motion to delete from the Ninth Judicial District Juvenile Probation Department, the following equipment, as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 11117 HP LaserJet Printer Scrap – for auction (Finance 7/2)
7. Motion to delete from the Rapides Parish Adult Drug Court Program, the following equipment, as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 10611 Laptop Computer Scrap – for auction 9931 Dell Laptop Computer Scrap – for auction 9932 Dell Laptop Computer Scrap – for auction (Finance 7/2)
8. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees effective August 5, 2018, to be paid out of Fire Protection District No. 7 Funds. (Finance 7/2)
9. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 3 employees effective August 5, 2018, as recommended by Fire Chief David Corley, to be paid out of Fire Protection District No. 3 Funds. (Finance 7/2)
10. Motion to purchase a Truck Service Body for Rapides Parish Fire District No. 9, from Ferrara Firefighting Equipment, off Louisiana State Contract, in the amount of $136,742.00 (no financing), as requested and recommended by the Fire Department Board and Chief. (Finance 7/2)
11. Motion to delete from the Court Delayed Reduction Grant Asset/Inventory Program the following equipment as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 8766 Recorder Scrap 8767 Recorder Scrap (Finance 7/2)

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12. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 5, 2018, recommended by Fire Chief McCain, to be paid out of Fire Protection District No. 2 funds. (Finance 7/2)
13. Motion to hire Cain’s Fence Company to construct a fence totaling 2150.00’ around the Rapides Parish Fire District No. 2 training facility, located at the lowest of three (3) quotes, to be paid out of Fire Protection District No. 2 funds, as recommended by Fire Chief Randy McCain. (Finance 7/2)
14. Motion to reallocate the tax proceeds from the Sales Tax District No. 3 tax election of April 11, 2011, to be reallocated annually every year in July, according to the population estimates as submitted to the Treasurer of the State of Louisiana by the LSU AgCenter, Department of Agricultural Economics and Agribusiness and Dr. Troy C. Blanchard, from the LSU Department of Sociology also referred to as the Federal/State Cooperative Population. The Federal/State Cooperative Population study dated July 1, 2015 to be used to reallocate provides the following population estimates:

Rapides Parish 131,306

Town of Ball 4,000 Town of Boyce 1,004 Town of Cheneyville 625 Village of Forest Hill 845 Town of Glenmora 1,366 Town of Lecompte 1,248 Village of McNary 211 Village of Woodworth 1,730 City of Pineville 14,555 City of Alexandria 48,138 (Finance 7/2)

15. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 5, 2018, to be paid out of Fire Protection District No. 4 Funds. (Finance 7/2)

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16. Motion to enter into an agreement with the Office of Motor Vehicles Department of Public Safety and Corrections to increase the $3.00 fee on Motor Vehicle transactions to $4.50, as recommended by the Treasurer and authorize the President to sign. (Finance 7/2)
17. Motion to delete from the Rapides Parish Fire District No. 9 the following truck and place it in line for auction, as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 10767 2004 Ford F250 Scrapped – place in auction (Finance 7/2)
18. Motion to accept the Public Works Director's Report. (Public Works 7/2)
19. Motion to approve a permit agreement for a seismic survey by CGG Land, Inc., for a payment to the Rapides Parish Police Jury of $15.00 per acre, for 49.72 acres, totaling $745.80 and authorize the President to sign all the necessary documents, pending legal counsel approval. (Public Works 7/2)
20. Motion to award Bid No. 2651 – 2018 Various Road Improvements to the lowest Bidder, Gilchrist Construction, for the amount of $3,588,150.00 as recommended by the Parish Engineer and the Purchasing Agent. (Public Works 7/2)
21. Motion to accept Change Order No. 1 on Bid No. 2634 (BAC Cooling Tower) for an increase amount of $10,000.00, as recommended by the Building Superintendent. (Public Works 7/2)
22. Motion to delete from the Rapides Parish Coliseum Asset/Inventory program the following equipment because it is not needed. It will be placed for sale on a government auction site. ASSET DESCRIPTION DISPOSAL 11507CA 16K Portable Yard Ramp to be Auctioned Purchase Date 12-07-16 (Coliseum 7/2) REGULAR MEETING JULY 9, 2018

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23. Motion to app rove a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the PY18/FY19 Workforce Innovation and Opportunity Act (WIOA) Program in the total of $1,263,911 (Adults, Dislocated Workers, and Youth) and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (Workforce 7/2)
24. Motion to authorize the submission of a grant application to the Volunteer Fire Assistance Program through the Louisiana Department of Agriculture & Forestry, Office of Forestry, for Fire Protection District No. 7, requesting matching funds of $2,911.81, for turn out gear and assorted wildland firefighting equipment, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign same. (Grants 7/2)
25. Motion to approve the construction contract with Beard Construction Group, LLC for the Tangent Rail Drainage Improvements Project (FEMA-1786DR-LA Project No. 154) as Substantially Complete as recommended by Meyer, Meyer, LaCroix and Hixson, and to authorize the President to execute the Certificate of Substantial Completion. (Grants 7/2)
26. Motion to adopt a resolution giving preliminary approval to the issuance of not exceeding Four Hundred Thousand Dollars ($400,000) of Public Improvement Sales Tax Bonds of the Parish of Rapides, State of Louisiana; providing certain terms of said Bonds; making application to the State Bond Commission for approval of said Bonds; providing for the employment of professionals in connection with the Bonds; and providing for other matters in connection therewith. (Courthouse 7/2)
27. Motion to amend Article XI – Abandoned/Adjudicated Property, Section 2181 and 182 and enter into an agreement with CivicSource to manage the Adjudicated/Abandoned properties in Rapides Parish and authorize the President to sign any necessary documents. (Parochial 7/2)

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28. Motion to adopt a resolution releasing the Louisiana State Fire Marshal and any other State Entity from responsibility or liability for inspections performed by the Rapides Parish Fire District No. 2 Fire Prevention Bureau. (Parochial 7/2)
29. Motion to accept the resignation of Mr. Scott Pickard on the Fire District No. 3 Civil Service Board and appoint Mr. Fred Holt, nominee of Louisiana College, to fill the unexpired term. Term will expire October 10, 2019. (Personnel 7/2)
30. Motion to reappoint Mr. Tommy Milo to the AICUZ Appeal Board for a three (3) year. Term will expire June 14, 2021. (Personnel 7/2)
31. Motion to appoint Mr. Mark Winegart to the Fire District No. 2 Civil Service Board for a three (3) year term, to fill the expiring term of Mr. Peter DeKeyzer. Term will expire July 29, 2021. (Personnel 7/2)
32. Motion to reappoint Mr. Richard Bardwell to the Ward 10 Recreation District for a 5 year term. Term will expire December 12, 2022. (Personnel 7/2)
33. Motion to adopt a resolution creating Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, and Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana; defining and describing the boundaries thereof; and providing for other matters in connection therewith. (Personnel 7/2)
34. Motion to adopt a resolution amending and fixing the boundaries of Gravity Drainage District No. 2 of the Parish of Rapides, State of Louisiana and other matters in connection therewith. (Personnel 7/2)

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35. Notice is hereby given that at its meeting to be held on Monday, August 13, 2018 at 3:00 p.m. at the Police Jury Room of the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Fire Protection District No. 10 of the Parish of Rapides, State of Louisiana to authorize the extension and rededication of an ad valorem tax. (READ IN ITS ENTIRETY) (Personnel 7/2)
36. Notice is hereby given that at its meeting to be held on Monday, August 13, 2018 at 3:00 p.m. at the Police Jury Room of the Rapides Parish Courthouse, 701 Murray Street 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Road District No. 6A of the Parish of Rapides, State of Louisiana, to authorize the renewal of an ad valorem tax. (READ IN ITS ENTIRETY) (Personnel 7/2)
37. Notice is hereby given that at its meeting to be held on Monday, August 13, 2018 at 3:00 p.m. at the Police Jury Room of the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Sub-Road District No. 1 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of an ad valorem tax. (READ IN ITS ENTIRETY) (Personnel 7/2)
38. Notice is hereby given that at its meeting to be held on Monday, August 13, 2018 at 3:00 p.m. at the Police Jury Room of the Rapides Parish Courthouse, 701 Murray Street, 2nd Floor, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling a special election to be held in Sub-Road District No. 2 of Road District No. 2B (Ward 11) of the Parish of Rapides, State of Louisiana, to authorize the levy of an ad valorem tax. (READ IN ITS ENTIRETY) (Personnel 7/2)

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39. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2018: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 609 80% 90.80 % Pineville - 8 minute 177 80% 85.31 % Rapides - 12 minute 227 80% 88.11 % Rapides- 20 minute 214 80% 85.98 % (Insurance 7/2)
40. Motion to create five (5) additional full time firefighter positions for Fire Protection District No. 7, as requested by the Ruby-Kolin Volunteer Fire Department Board of Directors and authorize the President to sign necessary documents. (Insurance 7/2)
41. Motion to authorize Mr. Bruce Kelly, Treasurer, to go out for bids for Health Insurance. (Insurance 7/2)
42. Motion to enter into a contract for Rapides Parish Fire District No. 14 for the rental of space on a tower owned by Southern Communications for the amount of $340.00 per month, contract to expire June 2023 with the option to renew and authorize the President to sign necessary documents. (Insurance 7/2)
43. Motion to request a proposal from Lodestone, LLC, for an updated map showing current boundaries and locations of all Fire Districts in Rapides Parish. (Insurance 7/2)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

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pg. 9

44. Motion to relocate the polling place for Voting Precinct C23 from Philadelphia Baptist Church, Horseshoe Drive location, to River of Life Church, 7001 Masonic Drive, Alexandria, LA 71301, effective immediately and authorize the submission to the US Department of Justice for preclearance, copy of this resolution to be sent to the Louisiana Department of Elections, as recommended by the Registrar of Voters. (Mr. McGlothlin)
45. Motion to relocate the polling place for Voting Precinct S21 from Millers 71430, effective immediately for temporary use until notified of new fire station being completely built at, Rapides Parish Volunteer Fire Department submission to the US Department of Justice for preclearance, copy of this resolution to be sent to the Louisiana Department of Elections, as recommended by the Registrar of Voters. (Mr. Billings)
46. Motion to grant approval to Sherwood Forest Subdivision (Resubdivision of lots 4 & 5), located at Highway 71 North and Sherwood Drive, Pineville, LA, as recommended by the Rapides Area Planning Commission, pending sewer approval for the lot less than an acre and Legal Counsel and authorize the President to sign. (Mr. Moreau/Mr. Bishop)
47. Motion to reimburse Mr. Christopher Chellete, 6334 Bayou Crossing, contesting his right to vote on the April 28, 2018 Gravity Drainage District No. 2 election. (Mr. McGlothlin)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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