January 17, 2023

Executive, Administration and Legal Committee Meeting

Minutes: Meeting of Tuesday, January 17, 2023

Present: Dr. Curtis Lewis, Chair; Mr. Stephen McGee, Vice-Chair; Ms. Candice Cheney, Secretary/Treasurer

Absent: None

The monthly meeting of the Greater Alexandria Economic Development Authority’s Executive, Administration and Legal Committee was called to order by Commissioner Lewis at 8:000 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

Legal Counsel administered the Oath of Office to Mr. Chris Patel.

It was moved by Commissioner McGee and seconded by Commissioner Cheney to recommend accepting the Audit and Agreed Upon Procedures (AUP’s) Engagement Letters with Oestriecher & Company, CPAs for the annual audit of financial statements for the year ended December 31, 2022. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner McGee and seconded by Commissioner Cheney to recommend approval of a Cooperative Endeavor Agreement with the Alexandria/Pineville Conventions and Visitors Bureau in the amount of Sixteen Thousand Five Hundred Dollars ($16,500) for annual third-party full access to Placer Labs, Inc. Platform Agreement. There being no public comments, motion passed by unanimous vote.

The Committee heard a report from John Theriot, Knight Masden CPA’s regarding the December Draft 2022 Financial Statements. It was moved by Commissioner McGee and seconded by Commissioner Cheney to recommend approval of the December Draft 2022 Financial Statements. There being no public comments, motion passed by unanimous vote. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner McGee and seconded by Commissioner Cheney to recommend approval of the 2022 Budget Amendments. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Cheney and seconded by Commissioner McGee to recommend ratifying payment of the December 2022 Legal Bill. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Cheney and seconded by Commissioner McGee to recommend ratifying payment of the December 2022 Accounting Bill. There being no public comments, motion passed by unanimous vote. There being no further business to come before the Committee, the meeting was adjourned at 8:17 a.m. Governmental Relations Committee Meeting

Minutes: Meeting of Tuesday, January 17, 2023

Present: Ms. Candice Cheney, Chair; Mr. John Carroll; Mr. Chris Patel Absent: None The monthly meeting of the Greater Alexandria Economic Development Authority’s Governmental Relations Committee was called to order by Commissioner Cheney at 8:17 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

There being no business to come before the Committee, the meeting was adjourned at 8:17 a.m. Economic Development Committee Meeting

Minutes: Meeting of Tuesday, December 13, 2022

Present: Mr. Steven R. McGee, Chair; Trayce Snow; Mr. John Carroll; Ms. Renee WhiteGoolsby

Absent: None

The monthly meeting of the Greater Alexandria Economic Development Authority’s Economic Development Committee was called to order by Commissioner McGee at 8:12 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

It was moved by Commissioner Carroll and seconded by Commissioner Snow to recommend approval of a Cooperative Endeavor Agreement with the Louisiana Animal Care and Control Association (LACCA) in an amount not to exceed Seven Thousand Dollars ($7,000) for meals at the LCCA Annual Training to be held July 24-28, 2023. A discussion was held. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner McGee-Yes Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner White-Goolsby-Yes

It was moved by Commissioner Snow and seconded by Commissioner Carroll to recommend approval of a Cooperative Endeavor Agreement with Peabody Magnet High Class of 1979, LLC in an amount not to exceed Nine Thousand Dollars ($9,000) for meals and advertisement of the Inaugural Legacy Geen and White Ball to be held March 11, 2023. A discussion was held. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: Commissioner McGee-Yes Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner White-Goolsby-Yes

It was moved by Commissioner Carroll and seconded by Commissioner Snow to recommend approval of a Cooperative Endeavor Agreement with the Grand Chapter of Royal Arch Masons in an amount not to exceed Six Thousand Dollars ($6,000) for meals and advertisement of the Louisiana York Rite Bodies Grand Session to be held March 2-5, 2023. A discussion was held. There being no public comments, motion passed by 3 votes. A roll call vote was as follows: Commissioner McGee-No Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner White-Goolsby-No Commissioner Lewis- Yes

The motion to recommend approval of a Cooperative Endeavor Agreement with the Education Foundation of Epsilon PSI Lamda Chapter Alpha Phi Alpha Fraternity in an amount not to exceed Ten Thousand Dollars ($10,000) for meals and advertisement of the 4th Annual Black & Gold Scholarship Ball to be held April 7, 2023, failed for lack of a motion. A discussion was held.

It was moved by Commissioner Carroll and seconded by Commissioner Snow to recommend approval of a Cooperative Endeavor Agreement with 49th PL Productions dba ETA Festivals in an amount not to exceed Twenty Thousand Dollars ($20,000) for advertisement of the Louisiana Elvis Festival to be held February 23-25, 2023. A discussion was held. There being no public comments, motion passed by 3 votes. A roll call vote was as follows: Commissioner McGee-No Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner White-Goolsby-No Commissioner Lewis- Yes

There being no further business to come before the Committee, the meeting was adjourned at 9:10 a.m. Capital Projects Committee Meeting

Minutes: Meeting of Tuesday, January 17, 2023

Present: Mr. Steven R. McGee, Chair; Mr. John Carroll; Ms. Trayce Snow Absent: None The monthly meeting of the Greater Alexandria Economic Development Authority’s Capital Projects Committee was called to order by Commissioner McGee at 9:10 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

The Committee heard a report from the Jonathan Bolen, Chief Transportation Officer regarding the GAEDA’s sponsorship to the Rapides Area Planning Commission’s Bicycle & Pedestrian Safety Bags Pilot Program. A discussion was held.

There being no further business to come before the Committee, the meeting was adjourned at 9:21 a.m. Operations & Human Resources Committee Meeting

Minutes: Meeting of Tuesday, January 17, 2023

Present: Ms. Candice Cheney, Chair; Ms. Renee White-Goolsby; Chris Patel Absent: None The monthly meeting of the Greater Alexandria Economic Development Authority’s Operations and Human Resource Committee was called to order by Commissioner Cheney at 9:21 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

There being no business to come before the Committee, the meeting was adjourned at 9:21 a.m. Regular Meeting

Minutes: Meeting of Tuesday, January 17, 2023

Present: Dr. Curtis Lewis, Chair; Mr. Steven R. McGee, Vice-Chair; Ms. Candice Cheney, Secretary/Treasurer; Mr. John Carroll; Ms. Trayce Snow; Mr. Renee White-Goolsby; Ms. Chris Patel

Absent: None

The monthly regular meeting of the Greater Alexandria Economic Development Authority was called to order by Commissioner Lewis at 9:22 a.m. Executive Administrator, Angela Varnado called the roll. A quorum was present.

The Chair opened the floor for nominations of Chair. Nominations were as follows: Commissioner Lewis nominated Commissioner Snow Commissioner Cheney nominated Commissioner McGee Commissioner White-Goolsby nominated Steve McGee

There being no further nominations to come before the board, the nominations were declared closed.

A roll call vote for each nominee was as follows:

Nominee: Commissioner McGee Commissioner Lewis -Yes Commissioner McGee-Yes Commissioner Cheney-Yes Commissioner Carroll-Yes Commissioner Snow-No Commissioner White-Goolsby-Yes Commissioner Patel-Abstained

Nominee: Commissioner Lewis Commissioner Lewis -Yes Commissioner McGee-No Commissioner Cheney-Yes Commissioner Carroll-No Commissioner Snow-Yes Commissioner White-Goolsby-No Commissioner Patel-Abstained

Commissioner McGee declared Chair by 5/2 votes

The Chair opened the floor for nominations of Vice-Chair. Nominations were as follows: Commissioner Snow nominated Commissioner Lewis Commissioner White-Goolsby nominated Chris Patel. Commissioner Patel delinked the nomination. Commissioner White -Goolsby nominated Commissioner Snow.

There being no further nominations to come before the board, the nominations were declared closed.

A roll call vote for each nominee was as follows:

Nominee: Commissioner Snow Commissioner Lewis -No Commissioner McGee-No Commissioner Cheney-Yes Commissioner Carroll-No Commissioner Snow-No Commissioner White-Goolsby-Yes Commissioner Patel-Abstained

Nominee: Commissioner Lewis Commissioner Lewis -Yes Commissioner McGee-Yes Commissioner Cheney-No Commissioner Carroll-Yes Commissioner Snow-Yes Commissioner White-Goolsby-No Commissioner Patel-Abstained

Commissioner Lewis declared Chair by 4/3 votes

The Chair opened the floor for nominations of Secretary/Treasurer. Nominations were as follows: Commissioner McGee nominated Commissioner Snow Commissioner White-Goolsby nominated Chris Patel. Commissioner Patel delinked the nomination.

There being no further nominations to come before the board, the nominations were declared closed.

A roll call vote for each nominee was as follows:

Nominee: Commissioner Snow Commissioner Lewis -Yes Commissioner McGee-Yes Commissioner Cheney-Yes Commissioner Carroll-Yes Commissioner Snow-Yes Commissioner White-Goolsby-Yes Commissioner Patel-Abstained

Commissioner Lewis declared Chair by 6/1 votes

It was moved by Commissioner Carroll and seconded by Commissioner Lewis to approve the January 2023 Consent Agenda. There being no public comments, the motion passed by unanimous vote.

It was moved by Commissioner Carroll and seconded by Commissioner Lewis to approve the 2022 Budget Amendments. There being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Lewis and seconded by Commissioner Carroll accept the Audit and Agreed Upon Procedures (AUP’s) Engagement Letters with Oestriecher & Company, CPAs for the annual audit of financial statements for the year ended December 31, 2022. Ther e being no public comments, motion passed by unanimous vote.

It was moved by Commissioner Lewis and seconded by Commissioner Carroll to approve a Cooperative Endeavor Agreement with the Alexandria/Pineville Conventions and Visitors Bureau in the amount of Sixteen Thousand Five Hundred Dollars ($16,500) for annual thirdparty full access to Placer Labs, Inc. Platform Agreement. There being no public comments, motion passed by six (6) votes. One (1) Recused. Commissioner McGee-Yes Commissioner Lewis-Yes Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner Cheney-Yes Commissioner White-Goolsby- Yes Commissioner Patel- Recused

It was moved by Commissioner Lewis and seconded by Commissioner Snow to approve a Cooperative Endeavor Agreement with Peabody Magnet High Class of 1979, LLC in an amount not to exceed Nine Thousand Dollars ($9,000) for meals and advertisement of the Inaugural Legacy Geen and White Ball to be held March 11, 2023. There being no public comments, motion passed by unanimous vote. A roll call vote was as follows: There being no public comments, motion passed by six (6) votes. One (1) Recused. Commissioner McGee-Yes Commissioner Lewis-Yes Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner Cheney-Yes Commissioner White-Goolsby- Yes Commissioner Patel- Recused

It was moved by Commissioner Lewis and seconded by Commissioner Snow to approve a Cooperative Endeavor Agreement with the Louisiana Animal Care and Control Association (LACCA) in an amount not to exceed Seven Thousand Dollars ($7,000) for meals at the LCCA Annual Training to be held July 24-28, 2023. There being no public comments, motion passed by six (6) votes. One (1) Recused. Commissioner McGee-Yes Commissioner Lewis-Yes Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner Cheney-Yes Commissioner White-Goolsby- Yes Commissioner Patel- Recused

It was moved by Commissioner Carroll and seconded by Commissioner Snow to approve a Cooperative Endeavor Agreement with the Grand Chapter of Royal Arch Masons in an amount not to exceed Six Thousand Dollars ($6,000) for meals and advertisement of the Louisiana York Rite Bodies Grand Session to be held March 2-5, 2023. There being no public comments, motion passed by five (5) votes. One (1) Recused. Commissioner McGee-Yes Commissioner Lewis-Yes Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner Cheney-Yes Commissioner White-Goolsby- No Commissioner Patel- Recused

It was moved by Commissioner Lewis and seconded by Commissioner Snow to approve a Cooperative Endeavor Agreement with the Education Foundation of Epsilon PSI Lamda Chapter Alpha Phi Alpha Fraternity in an amount not to exceed Seven Thousand Five Hundred Dollars ($7,500) for meals and advertisement of the 4th Annual Black & Gold Scholarship Ball to be held April 7, 2023. There being no public comments, motion passed by five (5) votes. One (1) Recused. Commissioner McGee-Yes Commissioner Lewis-Yes Commissioner Snow-Yes Commissioner Carroll-No Commissioner Cheney-Yes Commissioner White-Goolsby- No Commissioner Patel- Recused

It was moved by Commissioner Snow and seconded by Commissioner Lewis to approve a Cooperative Endeavor Agreement with 49th PL Productions dba ETA Festivals in an amount not to exceed Twenty Thousand Dollars ($20,000) for advertisement of the Louisiana Elvis Festival to be held February 23-25, 2023. There being no public comments, motion passed by five (4) votes. One (1) Recused. Commissioner McGee-Yes Commissioner Lewis-Yes Commissioner Snow-Yes Commissioner Carroll-Yes Commissioner Cheney-No Commissioner White-Goolsby- No Commissioner Patel- Recused

There being no further business to come before the Board, the meeting was adjourned at 9:40 a.m.