December 8, 2014

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Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted December 4, 2014

REGULAR SESSION

DECEMBER 8, 2014 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Special Session on October 23, 2014, Special Session on October 31, 2014 and in Regular Session on November 10, 2014, as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 12/1)

THE FOLLOWING ANNOUNCEMENTS ARE TO BE MADE AT THE

JANUARY 12, 2015 JURY MEETING

***Rapides Area Planning Commission for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury to fill the expiring term of Mr. Joe Bishop, term will expire on January 11, 2015; ***Transportation Policy Committee for one (1) year term concurrent with the term of the Chief Executive Officer of the Rapides Parish Police Jury to fill the expiring term of Mr. Joe Bishop, term will expire on January 11, 2015; REGULAR MEETING DECEMBER 8, 2014

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***Chamber of Commerce for one (1) year term concurrent with the term of the Presidency of the Rapides Parish Police Jury to fill the expiring term of Mr. Joe Bishop, term will expire on January 11, 2015; ***Regional Infrastructure Beltway for a one (1) year term of the Chief Executive Officer of the Rapides Parish Police Jury to fill the expiring term of Mr. Joe Bishop, term will expire on January 11, 2015; ***Transportation Policy Committee for one (1) year term concurrent with the term of the Presidency of the Rapides Parish Police Jury to fill the expiring term of Mr. Joe Bishop, term will expire on January 11, 2015; ***Cocodrie Game and Fish Commission for a one (1) year term to fill the expiring term of Mr. Henry Corley. Term will expire January 15, 2015; ***Cocodrie Game and Fish Commission for a one (1) year term to fill the expiring term of Mr. Garland Carroll. Term will expire January 15, 2015; ***Alexandria/Pineville Area Convention Bureau for one (1) year term to fill the expiring term of Mr. Darren Sigur. Term will expire February 8, 2015; ***Buckeye Recreation District for a five (5) year term to fill the expiring term of Mr. Derek Sinclair. Term will expire February 12, 2015; ***Fire Protection District No. 12 for a two (2) year term to fill the expiring term of Mr. Henry Corley. Term will expire January 14, 2015; ***North Louisiana Criminal Laboratory Commission for a two (2) year term to fill the expiring term of Mr. William Hilton. Term will expire January 14, 2015;

4. Presentation of service awards

HIGHWAY DEPARTMENT

Glenn R. Pickering . 10 years Bobby D. Slocum 10 years

POLICE JURY FINANCE

Melissa A. Figueron 10 years Marla O. West 20 years

FIRE DISTRICT #2 Travis E. Andries 10 years Billy N. Hinson 10 years Julius E. Pettersen, Jr. 10 years Michael P. Shuler 10 years Kyle L. Brown 15 years Ferdinand B. Thiels 15 years Joseph Glorioso, Jr. 20 years Mark R. Winegeart 30 years

SALES TAX

Donna J. Andries 20 years

OEWD/WOD

Carol Stanford 30 years REGULAR MEETING DECEMBER 8, 2014

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Anna Sweat 25 years Elaine Morace 20 years Frances Tennie 10 years

RETIREES

HIGHWAY DEPARTMENT

Brenda Sanders 32 years

POLICE JURY ADMINISTRATION

Paula Bounds 31 Years Timothy Ware 33 Years

FIRE DISTRICT #2 Jack Chumney 33 Years (WORKFORCE 12/1)

5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Three (3) of Belleview Subdivision, bearing the municipal address of 402 Hickory Street, Pineville, to Fredrick Jones for the consideration of $1,744.94 cash. (FINANCE 12/1)
6. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lots Three (3) and Four (4) of Block Two (2) of Alexandria Land and Improvement Company, Ltd’s West Alexandria Alexandria, to James Hargrove for the consideration of $3,666.67 cash. (FINANCE 12/1)
7. Motion to adopt Notice of Intent of Sale through the abandoned/adjudicated Property procedures on the property listed below: TAX DEBTOR DESCRIPTION Harry Lacaze Lot Seven (7) of Square Three (3) of the Welch Addition Bearing the municipal address of: (FINANCE 12/1)

REGULAR MEETING

DECEMBER 8, 2014

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8. Motion to open a Public Hearing for the proposed 2015 budget as requested by the Treasurer. (FINANCE 12/1)

(Close public hearing)

9. Motion to delete from the Rapides Parish Fire District #6 Asset/Inventory Program the following equipment: Asset Description Disposal 6898 AC/Heating Unit Scrap - not worth repairs (FINANCE 12/1)
10. Motion to enter into an Intergovernmental Agreement between the Rapides Parish Police Jury and the Law Enforcement District of Rapides Parish, whereby the Rapides Parish Police Jury will construct a facility for the storage of bodies (morgue) on property owned by the Law Enforcement District of Rapides Parish, more particularly set forth in the attached Site Plan-Conceptual “C”. The Law Enforcement District of Rapides Parish grants the Jury the use of the aforementioned property for a period of 50 years at no charge except that the Law Enforcement District of Rapides Parish is granted usage of the facility at no charge during periods that the facility is not needed by the Jury or the Coroner. (FINANCE 12/1)
11. Motion to authorize the President to enter into the necessary contracts to construct a morgue on property located at John Allison Drive, for a cost not to exceed $148,000.00 to be paid out of the Health Unit Tax. (FINANCE 12/1)
12. Motion to grant a salary increase to Scott Emery, Secretary and Firefighter/EMT James Schaefer, Fire District #8, in the amount of $2.00 per hour as requested by the Cotile Volunteer Fire Department Board and approved by the Fire Chief and the Treasurer, to be effective January 1, 2015. (FINANCE 12/1)
13. Motion to adopt a resolution approving the original budget for the calendar year 2015 and the amended budget for the calendar year 2014 for the North Louisiana Criminalistics Laboratory Commission, as requested by REGULAR MEETING DECEMBER 8, 2014

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the North Louisiana Criminalistics Laboratory, pending Treasurer’s approval. (FINANCE 12/1)

14. Motion to award the contract on the Red River Levee Recertification 19th Louisiana Levee District, Aloha-Rigolette North Bank Phase I-Height Deficiencies River mile 105 & 122 (Grant Parish) Gustav/Ike Disaster Recovery State Project No. 40 PARA3301, to the lowest responsive, responsible bidder, Regional Construction, LLC, in the amount of $663,000.00, as recommended by the Project Engineer, Meyer, Meyer, LaCroix & Hixson, pending approval by Frye Magee, Project Manager and subject to the satisfactory receipt of all forms and information required under the contract provisions, the availability of funds and the concurrence and approval from the State of Louisiana, Office of Community Development Disaster Recovery (DRU) and authorize the President to sign same. (FINANCE 12/1)
15. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 12/1)
16. Motion to recognize Mr. Lee Mott and authorize to enter into an agreement with the Alexandria MacArthur Lions Club to conduct Cotile Trade Days on March 28 and March 29, 2015 and authorize the President to sign same. (PUBLIC WORKS 12/1)
17. Motion to adopt an ordinance to amend and reenact Section 18-4.2 (E) Speed Limits, so as to set a 35 mph speed limit on Nation Road, Ward 11, District C and authorize the Parish Highway Department to erect speed limit signs. (PUBLIC WORKS 12/1)
18. Motion to declare Friday, December 26, 2014 and Friday January 2, 2015 as a legal holiday in conjunction with the proclamation of Governor Bobby Jindal and ask the Civil Service Board to concur. (WORKFORCE 12/1)

REGULAR MEETING

DECEMBER 8, 2014

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19. Motion to change the date of the regular Police Jury Standing Committee meeting in September 2015 from Monday, September 7, to Tuesday, September 8, 2015, to eliminate the conflict with the Labor Day Holiday, the date of the regular Police Jury meeting to remain the same. (WORKFORCE 12/1)
20. Motion to change the date of the regular Police Jury Standing Committee meeting in November 2015 from Monday, November 2, to Tuesday, November 3, 2015 to eliminate the conflict with the All Saints Day Holiday, the date of the regular Police Jury meeting to remain the same. (WORKFORCE 12/1)
21. Motion to ratify approval of a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the LAJET Program in the amount of $220,777.00 for the fiscal year October 1, 2014 through September 30, 2015, and authorize the President to sign the contract and the Treasurer to amend the budget as necessary. (WORKFORCE 12/1)
22. Motion to hold a public hearing, in the event the District’s voters approve the levy of a 1% sales and use tax at the December 6, 2014 election, the Police Jury of the Parish of Rapides, State of Louisiana, plans to adopt an ordinance providing for the levy of said sales and use tax within Fire Protection Sales Tax District No. 17 of the Parish of Rapides, pursuant to said voter authorization, at its meeting on Monday, January 12, 2015 at 3:00 Alexandria, Louisiana. (This has to be read in its entirety.) (WORKFORCE 12/1)

(Close Public Hearing)

23. Motion to authorize the Public Works Director to hire an additional Labor Foreman at a rate of pay established by the Rapides Parish Civil Service Board to be paid from the Road & Bridge Salary line item. (WORKFORCE 12/1)
24. Motion to compensate employees of the Rapides Parish Police Jury at one and one-half times their normal rate of pay when they are called out after normal business hours and holidays for emergency purposes regardless of the number of hours they have worked that week. (WORKFORCE 12/1)

REGULAR MEETING

DECEMBER 8, 2014

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25. Motion to authorize the President to sign an agreement with the Department of Public Safety and Corrections/Youth Services to allow the Ninth Judicial District Court to continue to participate in the Title IV-E Foster Care Reimbursement Program, CFMS No. 93,658 for the period of July 1, 2014 to June 30, 2017, as approved by the Treasurer. (GRANTS 12/1)
26. Motion to authorize the President to sign approval of Change Order No. 2 for the Main Terminal Ramp Overlay Project at Esler Airport, State Project No. H.011126, for an increased amount of $5,300.00, for the full depth repair of a pavement bulge and to extend the contract by 90 days, as approved by the Project Engineer, Pan American Engineers, pending approval by the Louisiana Department of Transportation and Development. (This change order was approved by LDOTD, and the project is 100% LDOTD funded.) (GRANTS 12/1)
27. Motion to grant approval to Shady Crest Phase III Subdivision, located on

• B. Miller Road, Pineville, as recommended by the Rapides Area Planning Commission and approved by the Public Works Director, pending approval from Legal Counsel and authorize signing of the plat. (PAROCHIAL 12/1)

28. Motion to grant approval to Wolff Development Mobile Home Park, located at 41 Echo Street, Alexandria, as recommended by the Rapides Area Planning Commission, pending approval from Legal Counsel and Public Works Director and authorize signing of the plat. (PAROCHIAL 12/1)
29. Motion to authorize renewal of annual Intergovernmental Agreements with the following municipalities and authorize the President to sign same: Woodworth Road District 2C Cheneyville Road District 3A Ball Road District 10A Forest Hill Road District 1A Glenmora Road District 1A Lecompte Road District 3A Boyce Road District 7A (MUNICIPAL 12/1)

REGULAR MEETING

DECEMBER 8, 2014

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30. Motion to approve change orders 1, 2, 3, 4 and 5 totaling $ 624.00 referencing Bid # 2307 – (Purchase of Class A Pumper for Fire District #3) approved in May, 2014. (INSURANCE 12/1)
31. Authorize the acceptance of construction contract with ARTECH Construction & Design, LLC (Contractor) for Rapides Parish Fire District #8 – Fire Truck Storage Building as substantially complete, as recommended by the Engineer and authorize the President to sign same. (INSURANCE 12/1)
32. Motion to renew Workers Compensation Insurance for Fire Districts # 2, 3, 4, 5, 6, 7, 8 and 11 with Risk Services of LA, Inc. from 01/01/15 to 01/01/16 to cover paid Firefighters. (INSURANCE 12/1)
33. Motion to receive the required report from Acadian Ambulance under the Contract for October 2014: Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 517 80% 87.23% Pineville - 8 minute 139 80% 81.30% Rapides - 12 minute 224 80% 87.05% Rapides - 20 minute 196 80% 81.12% (INSURANCE 12/1)
34. Motion to ratify acceptance of Change Order #2 – Bid # 2364 (Fire Station Paving Addition-FD #6) deducting $2,641.41 for a new amount of $147,357.59 as recommended by the Project engineer, Steve Fontenot. (INSURANCE 12/1)
35. Motion to amend a certain resolution of May 8, 2006, to state that it shall be the public policy of the Parish of Rapides to adopt and implement the National Incident Management System concept of emergency planning and unified command so as to require the minimum training to include IS100, IS200, IS700 and IS800 for all Rapides Parish personnel. (INSURANCE 12/1)

REGULAR MEETING

DECEMBER 8, 2014

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36. Motion to enter into an Intergovernmental Agreement with the Amateur Radio Emergency Services to allow the transfer two (2) Icom repeaters, purchased out of a 2006 Homeland Security Grant, no longer maintained on inventory, and in exchange, to require the Amateur Radio Emergency Services to participate and back-up emergency services for Rapides Parish. (INSURANCE 12/1)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN COMPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

37. Motion to recommend an endorsement of Alexandria Eye & Laser Center as a participant in the benefits of the Louisiana Enterprise/Economic Development Zone Program, without rebate from the 1/2% Rapides Parish Police Jury Sales and Use Tax, as recommended by the Enterprise Zone Reviewing Agencies. On vote the motion carried. (Mr. McGlothlin)

Glenmora as a Hardship Case, pending proper certification. (Mr. Billings)

39. Motion to accept the Construction Contract with Diamond B Construction Co., LLC (Contractor) for Various Road Improvements – Bid No. 2359 as substantially complete, as recommended by the Director of Public Works and authorize the President to sign same. (Mr. Smith)
40. Motion to discuss with Legal Counsel, Chris Guillet, purchasing of the Coliseum Parking Lot. (Mr. Bishop)

REGULAR MEETING

DECEMBER 8, 2014

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41. Motion to grant a new thirty (30) foot overhead primary electric service line right-of-way to Cleco Power for electrical services to a new Range Control Building near Esler Field Airport, remove existing secondary line (no longer needed) and authorize the President to sign any necessary documents.

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

• • • • • • • • • • • • • • • • • • • • • • • • In accordance with the Americans with Disabilities Act, if you need special assistance to attend this public meeting, please contact the Police Jury Office at