May 12, 2014

Posted May 8, 2014

REGULAR SESSION

MAY 12, 2014 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

1. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on April 14, 2014 as published in the Official Journal.
2. Motion that approved bills be paid.
3. Motion to accept the Treasurer’s Report. (FINANCE 5/5)
4. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Part of Lot Twenty -Three (23) of Block Five (5) of Willow Glen Plantation Subdivision, bearing the municipal address of 5010 Morgan Street, Alexandria, to Frank Johnson , for the consideration of $2,333.33 cash. (FINANCE 5/5)
5. Motion to adopt an ordinance authorizing the sale of abandoned/adjudicated property located on Lot Thirteen (13) of Block Four (4) of Homewood Place, bearing the municipal address of 69 Westwood Blvd, Alexandria , to Angelo D’Angelo for the consideration of $2,000.00 cash. (FINANCE 5/5)

REGULAR MEETING

MAY 12, 2014

6. Motion to delete from the Rapides Parish Fire District #7 Asset/Inventory Program the following asset as it is no longer suitable for public use: Asset Number Description Disposal 6164 Portable Bldg Scrap 12x28 Ice House (FINANCE 5/5)
7. Motion to approve Change Order No. 2 for the construction contract with Active Steel Construction fo r Rapides Fire District No. 6 Fire Truck Storage Building (Bid No. 2283) for Building Panel Door Jamb Upgrade for (4) Four Front Bay; remove the metal roof continuous ridge vent; and remove the side door awning upgrade, for a Total Change Order Amount of $0.00, as recommended by the Project Engineer and approved by Deville Volunteer Fire Department Board of Directors. (FINANCE 5/5)
8. Levy the millage rates for 2014. (FINANCE 5/5)
9. Motion to delete from the CDR Grant Asset/Inventory Program the following equipment being it is no longer suitable for public use: Asset Description Disposal 9553 Laptop Computer – Dell Scrap – to be auctioned (FINANCE 5/5)
10. Motion to delete from the Rapides Parish Highway Department Asset/Inventory Program the following equipment as no longer suitable for public use:

Asset Description Disposal 9925 Chainsaw MS290 Broken – To be Auctioned 9887 Lightbar Broken – To be Auctioned 9531 Lincoln Grease Gun Broken – To be Auctioned 8705 Gas Powered Drill Broken – To be Auctioned 8334 Chainsaw Stihl 044 Broken – To be Auctioned 7724 Drill Broken – To be Auctioned 7651 Tiger Side Mower Broken – To be Auctioned 6763 Ice Machine w/Bin Broken – To be Auctioned 10420 Federal Light Bar Broken – To be Auctioned 10373 Heat 15 Gallon Broken – To be Auctioned (FINANCE 5/5)

11. Motion for Rapides Parish Fire District #4 to sell 1992 Ford (Asset # 6324) to Rapides Parish Fire District #6 for the amount of $300.00 as agreed by Holiday Village and Deville Volunteer Fire Department Boards. (FINANCE 5/5)

REGULAR MEETING

MAY 12, 2014

12. Motion to delete from the Rapides Parish Fire District #6 Asset/Inventory Program the equipment listed as it is no longer suitable for public use: ASSET DESCRIPTION DISPOSAL 10572 2004 – Ford Crown Vic repairs beyond value-to be auctioned (FINANCE 5/5)
13. Motion to declare one 1993 Chevrolet Caprice VIN# 1G1BL5376PR117490(Asset # 10906) as surplus and remove from the Rapides Parish Fire District #9 Asset/Inventory Program and offer it for sale by sealed bid as recommended by Echo -Poland Volunteer Fire Department Board of Directors. (FINANCE 5/5)
14. Motion to accept the Public Works Director's Report. (PUBLIC WORKS 5/5)
15. Motion to authorize to advertise for bids for “Timberlake Subdivision Street Repairs” (Bid No. 2365), to be paid from Ward 1 District E Maintenance Funds as budgeted. (PUBLIC WORKS 5/5)
16. Motion to approve Rapides Parish Roadway Capital Improvement Program 2014-2016, as recommended by the Public Works Director. (PUBLIC WORKS 5/5)
17. Motion to retain the services of Steve Fontenot to develop plans to widen Laura Lane, District A, and to construct an extension of Laura Avenue to connect with LA Hwy 165. (PUBLIC WORKS 5/5)
18. Motion to accept for Parish maintenance Thomas Nash Road, (0.7 mile), District H, pending approval of Public Works Director. (PUBLIC WORKS 5/5)
19. Motion to authorize to advertise for bids to purchase or lease three (3) motor graders with 12’ blades & scarifiers for the Highway Department, to be paid from Road & Bridge Funds. (PUBLIC WORKS 5/5)
20. Motion to authorize to a dvertise for bids to purchase a culvert cleaning system for the Highway Department, to be paid from Road & Bridge Funds. (PUBLIC WORKS 5/5) REGULAR MEETING MAY 12, 2014
21. Motion to renew the Lease Agreement with the Louisiana Workforce Commission (Louisiana Department of Labor) for the rental of approximately 3,446 square feet of shared office space for the Rapides Parish Career Solutions Center located at 5610B Coliseum Blvd., for a period of one (1) year, commencing August 1, 2014 and ending July 31, 2015 for an amount of $ 5,583.33 per month and authorize the President to sign all necessary documents. (WORKFORCE 5/5)
22. Motion for President to contract with CENCOR Consulting Group, LLC for $18,000 to provide business services to the Workforce Operations Department (WOD) for special projects to grow market share of employers using WOD services, survey employers to determine staffing needs in order to increase placement opportunities to public, and collaborate with WOD in assisting companies with their w orkforce needs. CENCOR Consulting’s staff are knowledgeable of Chamber of Commerce operations, have a former employee of the Louisiana Economic Development, and currently work with employers in a public environment. This contract is expected to con tinue until June 30, 2015 and will be funded from WIA funds. (WORKFORCE 5/5)
23. Motion to approve a contract between the Rapides Parish Police Jury and the Louisiana Workforce Commission for the PY14/FY15 WIA Program in the amount of $688,205.00 ($ 212,683.00 for adults, $257,722.00 for dislocated workers and $217,800.00 for youth), and authorize the President to sign the contract and the Treasurer to amend the budget. (WORKFORCE 5/5)
24. Motion to adopt the criteria for hiring a Project Manager for administrative services for the Masonic Drive Drainage Improvement Project (Project #1786 -079-0002) (CFDA #97.039). Phase 1 of this project was approved under the Hazard Mitigation Grant Prog ram (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $216,406.00. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (GRANTS 5/5)
25. Motion to advertise for Request for Prop osals for hiring a Project Manager for administrative services for the Masonic Drive Drainage Improvement Project (Project #1786 -079-0002) (CFDA #97.039). Phase 1 of this project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP a nd FEMA for the completion of engineering and surveying for a total of $216,406.00. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (GRANTS 5/5)

REGULAR MEETING

MAY 12, 2014

26. Motion to adopt the criteria for hiring a Project Engineer for engineering services for the Masonic Drive Drainage Improvement Project (Project under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $216,406.00. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (GRANTS 5/5)
27. Motion to advertise for Statement of Qualifications for hiring a Project Engineer for engineering servi ces for the Masonic Drive Drainage Improvement Project (Project #1786 -079-0002) (CFDA #97.039). Phase 1 of this project was approved under the Hazard Mitigation Grant Program (HMGP) by GOHSEP and FEMA for the completion of engineering and surveying for a total of $216,406.00. The 25% match is being provided by the Gravity Drainage District #1 of Rapides Parish. (GRANTS 5/5)
28. Motion to amend and adopt the updated selection criteria for hiring a Project Manager for administrative services related to the development of the Rapides Parish Comprehensive Resiliency Plan. This project is being funded through the Louisiana Office of Community Development, Disaster Recovery Unit as a result of Hurricane Gustav (Project Number – 724659) (CFDA – 14.228). This project is being 100% funded by the Office of Community Development. (GRANTS 5/5)
29. Motion to reject all bids and re -advertise Bid No. 2315 Red River Levee Recertification South Bank (Gustav/Ike Disaster Recovery, State Project No. 40PARA3303) construction project. (GRANTS 5/5)
30. Motion to discuss and or adopt a policy/procedures for the use of Police Jury property for non-governmental activities. (PAROCHIAL 5/5)
31. Motion to enter into an Intergovernmental Agreement with the Town of Cheneyville for the Rapides Parish Highway Department to furnish labor and equipment for approximately ten (10) hours of patching potholes on various roads, as requested by the Mayor o f Cheneyville, to be paid out of Road District #3A Maintenance Funds. (MUNICIPAL 5/5)

REGULAR MEETING

MAY 12, 2014

32. Motion to receive the required report from Acadian Ambulance under the Contract for March 2014:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 481 80% 85.24% Pineville - 8 minute 156 80% 81.41% Rapides - 12 minute 170 80% 82.94% Rapides - 20 minute 181 80% 81.77% (INSURANCE 5/5)

33. Motion to authorize to enter into a Fire District No. 9 mu tual aid agreement with Fifth Ward Fire Department of Avoyelles Parish, as recommended by the Echo -Poland Volunteer Fire Department, and authorize the President to sign same. (INSURANCE 5/5)
34. Motion to name Steve Fontenot of Smith, Fontenot & Philips, as the Project Engineer for the construction of the new Rapides Parish Fire Alexandria, LA as recommended by the Fire Chief, to be paid from Fire District No. 2 funds. (INSURANCE 5/5)
35. Motion to nominate and appoint Mr. Samuel G. Stokes and Mr. Oliver Chamberlain to the Fire Protection District No. 17 Board and to set the first organizational meeting to be held on May 12, 2014, at 4:00 p.m., Police Jury Meeting R oom of the Rapides Parish Police Ju ry, Rapides Parish Notwithstanding the provisions of any resolution or ordinance to the contrary, the govern ing authority of the Fire Protection District shall be a board of commissioners as provided by R. S. 40:1496 B. (2). (INSURANCE 5/5)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY BUT WERE POSTED ON THE AGENDA AFTER THE

COMMITTEE MEETING IN CO MPLIANCE WITH THE PUBLIC

MEETINGS LAW AND ARE NOW CONFIRMED AS HAVING BEEN

INCLUDED IN THE PUBLISHED AGENDA BY 2/3RD VOTE

36. Motion to amend Hidden Path Subdivision by dividing Lot 4 between Lot 5 and 3. Net results are Lot 5 is now 7.094 acres and Lot 3 is 5.733 acres , as recommended by the Rapides Area Planning Commission and pending approval of Public Works Director. (Mr. Bishop)

REGULAR MEETING

MAY 12, 2014

37. Motion to recommend an endorsement of Dis -Tran Packaged S ubstations, LLC, as a participant in the benefits of the Louisiana Enterprise/Economic Development Zone Program, without rebate from the 1/2% Rapides Parish Police Jury Sales and Use Tax, as recommended by the Enterprise Zone Reviewing Agencies. (Mr. Bishop)
38. Motion to recommend an endorsement of Crest Operations, LLC, as a participant in the benefits of the Louisiana Enterprise/Economic Development Zone Program, without rebate from the 1/2% Rapides Parish Police Jury Sales and Use Tax, as recommended by the Enterprise Zone Reviewing Agencies. (Mr. Bishop)
39. Motion to recommend an endorsement of Beta Engineering, LLC, as a participant in the benefits of the Louisiana Enterprise/Economic Development Zone Program, without rebate from the 1/2% Rapides Parish Police Jury Sales and Use Tax, as recommended by the Enterprise Zone Reviewing Agencies. (Mr. Bishop)
40. Motion to adopt a resolution authorizing the incurring of debt and issuance of Seven Hundred Thousand Dollars ($700,000) of Limited Tax Certificates of Indebtedness, Series 2014, of Fire Protection District No.15 of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions of said Certificates; des ignating the date, denomination and place of payment of said Certificates; providing for the payment thereof in principal and interest; providing for the acceptance of an offer for the purchase of said Certificates; and providing for other matters in connection therewith. (Mr. Vanderlick)
41. Motion to adopt a resolution authorizing the incurring of debt and issuance of One Million Dollars ($1,000,000) of Limited Tax Certificates of Indebtedness, Series 2014, of Road District No. 1B of the Parish of Rapides, State of Louisiana; prescribing the form, terms and conditions of said Certificates; designating the date, denomination and place of payment of said Certificates; providing for the payment thereof in principal and interest; providing for the acceptance of an offer for the purchase of said Certificates; and providing for other matters in connection therewith. (Mr. Vanderlick)
42. Motion to reappoint Mr. Lavasso Monk to the Central Louisiana Human Services District. (Mr. Bishop)

REGULAR MEETING

MAY 12, 2014

43. Motion to enter into an Intergovernmental Agreement with the Town of Ball to overlay Cindy Street, Squyres Lane, Tall Pines Drive, and Adrian Drive under Rapides Parish Police Jury Bid No. 2359 as requested by the Town of Ball to be paid out of Ward 10, District A, Road Maintenance Funds. (Mr. Moreau)
44. Motion to enter into an Intergovernmental Agreement with the Ward 10 Recreation District to overlay road into Ward 10 Recreation District site under Rapides Parish Police Jury Bid No. 2359 as reque sted by the Ward 10 Recreation District to be paid out of District A Reseal Funds. (Mr. Moreau)
45. Motion to enter into an Intergovernmental Agreement with the Town of Woodworth for the relocation of a waterline on the Bayou Clear Road in order to r eplace the Bayou Clear Road Bridge to be paid out of Ward 2, District E, Road Maintenance Funds as recommended by the Public Works Director. (Mr. Vanderlick)
46. Motion to authorize Change Order No. 1 on the Cloverdale/Grundy -Cooper Drainage Project, Phase III (La. Statewide Flood Control Project No. 576 - 40-0015 (333)/ H.003567) for the increased amount of $36,632.00 to delete Parish supplied rail car culverts and add Contractor supplied 60 inch coated corrugated metal pipe as reco mmended by Ballard and Associates, Project Engineer and the Public Works Director, contingent upon State approval, to be paid from State Funds and Road District 36A Maintenance Funds. (Mr. Overton)
47. Motion to authorize the President to sign Nomination Approval and to sign a letter addressed to the Louisiana Workforce Commission for Mr. James Michiels with Sutherland Global to serve on the Rapides Parish Workforce Investment Board LWIA #61, replacing Ms. Mary Henton -Johnson. Mr. James will be r epresenting private sector board membership. Term date to begin May 29, 2014 and end May 29, 2016. (Mr. Vanderlick)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE OF THE

JURY AND WERE NOT POSTED ON THE AGENDA BUT ARE NOW

ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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