Posted July 9, 2020

RAPIDES PARISH POLICE JURY MEETING

OF JULY 13, 2020 AT 3:00 p.m. PUBLIC NOTICE

PUBLIC GATHERINGS LIMITED

The Governor’s Proclamation of June 25, 2020 restricts public gatherings to 50% of the total occupancy of the State Fire Marshal, and requires a six (6) foot minimum of social distancing, limiting the public seating area for the Rapides Parish Police Jury meeting to 28 members of the public, on a first come basis through July 24, 2020.

WRITTEN CERTIFICATION

The Rapides Parish Police Jury consists of 9 elected Jurors, and essential staff for Police Jury meetings. The Police Jury would be unable to operate and hold its public meeting due to quorum requirements unless said Police Jury meeting is conducted pursuant to the authorization provided by the Governor’s Proclamation of June 25, 2020, which specifically provides that a political subdivision SHALL provide for the attendance at essential governmental meetings via teleconference or video conference. Therefore, the Rapides Parish Police Jurors and essential staff shall be allowed to participate in this meeting via teleconference or video conference.

PUBLIC OBSERVATION AND COMMENTS

In accordance with Proclamation of the Governor, the public and the media shall be allowed to observe this Police Jury meeting via Facebook live. At 3:00 p.m. to watch the Police Jury Meeting live.

Craig Smith, President

PUBLIC COMMENTS

ARE ONLY ALLOWED

ON AGENDA ITEMS

PLEASE BE SURE TO SIGN IN ON THE SIGN IN SHEET AND

PUT THE NUMBER OF THE ITEM YOU WOULD LIKE TO

SPEAK ON.

STAND TO BE RECOGNIZED ON THAT ITEM.

THERE IS A THREE (3) MINUTE TIME LIMIT

TO SPEAK PER PERSON

REGULAR MEETING

JULY 13, 2020

pg. 2

Police Jury Meeting Room 2nd Floor, Parish Courthouse

Posted July 9, 2020

REGULAR SESSION

JULY 13, 2020 3:00 P.M.

CALL TO ORDER

INVOCATION

PLEDGE OF ALLEGIANCE

ROLL CALL

PUBLIC COMMENT ON ANY AGENDA ITEM

JUROR COMMENTS

1. Motion to remove the Confederate Statue on the Rapides Parish Courthouse grounds. (Mr. Fountaine)
2. Motion to adopt the minutes of the Rapides Parish Police Jury held in Regular Session on June 8, 2020 as published in the Official Journal.
3. Treasurer’s Report.
4. Motion that approved bills be paid.

REGULAR MEETING

JULY 13, 2020

pg. 3

5. Motion to authorize Change Order No. 1, on Project #2782 – Parking Gate at Courthouse for an additional amount of $12,960.00, as recommended by the Courthouse Superintendent and Treasurer. (Mr. Perry)
6. Motion to transfer to the Rapides Parish Highway Department Asset No. 8799 (Metal Building in Garage) from the Rapides Parish Courthouse, as this building will no longer be needed, as new parking equipment is being installed. (Mr. Perry)
7. Motion to transfer to the Rapides Parish Highway Department, Asset No. 12207 (2013 Ford Van) from the Rapides Parish Courthouse, as this van was donated to transport inmates for Courthouse Janitorial Services and is no longer necessary for the Courthouse to use. (Mr. Perry)
8. Motion to delete from the CDR Grant Asset/Inventory Program the following equipment, as it is no longer suitable for public use: Asset Number Description Disposal 9714 Video Unit Scrap – to be auctioned 9715 Router Scrap – to be auctioned 9716 Router Scrap – to be auctioned (Mr. Fountaine)
9. Motion to delete from the Families in Need of Services Asset/Inventory Program the following equipment, as it is no longer suitable for public use: Asset Number Description Disposal 10770 Dell Latitude Computer Scrap – Grant expired (Mr. Fountaine)
10. Motion to ratify the purchase of a 2000 Spartan Engine for Rapides Parish Fire District No. 5, from Youngsville Volunteer Fire Department, for the amount of $40,000.00, to be paid from Fire District No. 5 funds, as approved by the Oak Hill Volunteer Board of Directors and Chief. (Mr. Johnson)

REGULAR MEETING

JULY 13, 2020

pg. 4

11. Motion to authorize Rapides Parish Fire District No. 7 to purchase Two (2) Acres of land, adjacent to the Training Yard, 1217 Palmer Chapel Road, for $16,000.00, as recommended by the Ruby-Kolin Board of Directors and Chief and authorize the President to sign all necessary documents. (Mr. Smith)
12. Motion to authorize advertising for bids for the FY 2019 LCDBG Palmer Chapel Road project, subject to authorization to advertise from the Office of Community Development. (Mr. Smith)
13. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 4 employees, effective August 2, 2020, as recommended by the Holiday Village Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 4 Funds. (Mr. Bishop)
14. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 3 employees, effective August 2, 2020, as recommended by the Fire Chief David Corley, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
15. Motion to grant a 2% pay increase to all full-time Rapides Parish Fire Protection District No. 3 employees, in addition to any mandated raises, effective August 2, 2020, as recommended by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
16. Motion to purchase three (3) commercial lawn mowers off State Contract for District 3A funds, as requested by the Town in their Regular Meeting held on February 13, 2020. (Mr. Johnson)

REGULAR MEETING

JULY 13, 2020

pg. 5

17. Motion to increase the starting pay rate of Rapides Parish Fire District No. 3 part-time employees, from $11.00 per hour to $12.00 per hour, effective August 2, 2020, as requested by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
18. Motion to increase all current Rapides Parish Fire District No. 3 part-time employees, a $1.00 per hour raise, effective August 2, 2020, as requested by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
19. Motion to amend the Certification Incentive Plans for Rapides Parish Fire District No. 3, full-time and part-time employees, to include the Apparatus Driver Operator-Mobile Water Supply and Incident Safety Officer, as requested by the Alpine Volunteer Fire Department Board of Directors, to be paid out of Fire Protection District No. 3 Funds. (Mr. Moreau)
20. Motion to increase Chief Travis Cutts pay to $14.00 per hour and also 28 hours a week, as requested by Oak Hill Volunteer Fire Department Board of Directors, to be paid out of Fire District No. 5 Funds. (There will not be any retirement or group insurance benefits) (Mr. Johnson)
21. Motion to award Bid No. 2827 – Construction of New Building for the Rapides Parish Highway Department to the lowest bidder, Pat Williams Construction, for the amount of $517,490.00, as recommended by the Engineer and the Purchasing Agent. (Mr. Bishop)
22. Motion for award of Professional Engineering Services Consultant for Parish, non-exclusive, terminable at any time contract. (Mr. Bishop)

REGULAR MEETING

JULY 13, 2020

pg. 6

23. Motion to delete from the Rapides Parish Fire District No. 7 Asset/Inventory Program. This equipment is mounted on a Pumper that will be used as a trade-in on the purchase of a new truck: Asset Number Description Disposal 10841 2012 – Ford Mini Pumper Trade-In VIN# 1FDUF5GT0CEB79477 10909 Mounted/Remount Trade-In 10560 Light Tower Trade-In 11288 Honda Generator Trade-In 12142 Ladder Rack Trade-In (Mr. Fountaine)
24. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 2 employees, effective August 2, 2020, as recommended by the Fire Chief Jody Glorioso, to be paid out of Fire Protection District No. 2 Funds. (Mr. Moreau)
25. Motion to grant the 2% annual longevity pay increase mandated by the State for eligible Rapides Parish Fire Protection District No. 7 employees, effective August 2, 2020, as recommended by the Fire Chief Kevin Kees, to be paid out of Fire Protection District No. 7 Funds. (Mr. Moreau)
26. Motion to ratify authorization to allow water discharge for irrigation from Indian Creek Reservoir, five (5) feet or less. (Mr. Johnson)
27. Motion to grant approval to All Star RV Storage (Rental Property), located Planning Commission and Pan American Engineers, approved by Legal Counsel and authorize signing of the plat. (Mr. Wilder)
28. Motion to grant approval to Beaver Lake Industrial Park (Cold Storage Rapides Area Planning Commission, pending Public Works Director (drainage letter) and Legal Counsel approval and authorize signing of the plat. (Mr. Bishop) REGULAR MEETING JULY 13, 2020

pg. 7

29. Motion to fill part-time Code Enforcement/Inspector position by hiring Dexter Edwards. (Mr. Bishop)
30. Motion to enter into an agreement with RPSO for a Deputy to oversee the Inmate Labor Crew for Area 2 (Wards 9, 10 & 11); salary & fringe to be reimbursed by Rapides Parish Police Jury, Highway Department. (Mr. Bishop)
31. Motion to approve the hiring of five (5) support staff to coordinate and administer the COVID-19 Dislocated Worker Grant (DWG), once received. These support staff would be hired on a temporary basis, paid fully through the COVID-19 Dislocated Worker Grant funding and would last until the DWG funding has expired. This grant does not allow for fringe benefits for the temporary employees.

The purpose of the COVID-19 Dislocated Worker Grant (DWG), which is a discretionary grant, under Section 170 of WIOA, DWGs provide resources to states to respond to disaster related unemployment crisis. The Louisiana Workforce Commission (LWC) has responded to the DWG application and is reaching out to the local service delivery areas (SDA 61) to identify needs and participate in the overall grant application and workforce recovery efforts. (Mr. Overton)

32. Motion to approve the purchase of the following described property being purchased through the Hazard Mitigation Grant Program (HMGP), Christopher Shane Soileau and Stacy Ann Caley Vorderkunz Soileau for a sales price of $151,000.00 per appraisal and authorize the President to sign the Cash Sale and related documents. The property owners are voluntarily participating in the grant program and have agreed to pay the required 25% cost match associated with the project.

A CERTAIN PIECE, PARCEL OR TRACT OF LAND, TOGETHER

WITH ALL BUILDINGS AND IMPROVEMENTS LOCATED

THEREON, AND ALL RIGHTS, WAYS AND PRIVILEGES

THEREUNTO APPERTAINING, BEING, LYING AND SITUATED IN SECTION 18, T4N-R1E, RAPIDES PARISH, LOUISIANA, AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:

--PT LOT 27, MC DERMOTT SUB IN SEC. 18, T4N-R1E, 90' X 188' (PB 4-94)(CB 1491-874 ORD. REGULAR MEETING JULY 13, 2020

pg. 8

1132-96)(CB 1761-297 SUCCN; MCKAY)(CB 1770-167 MCKAY)(CB 1851-605 MORRIS)***PARCEL I.D. # 0401806560001901

---1.756 ACS: IN SEC. 18, T4N-R1E; PT MC DERMOTT ESTATE (PB 4-94)(CB 775-530 RILEY) (CB 1770-167 MCKAY)(CB 1851-605 MORRIS) ***PARCEL I.D. #0401875093000401

--0.516 AC: IN SEC. 18, T4N-R1E; PT MC DERMOTT ESTATE; 150 X 150 (PB 4-94(CB 775-530 RILEY) (CB 1491-874 ORD.#1132-96) (CB 1761-297 SUCCN MCKAY) (CB 1770-167 MCKAY) (CB 1851-605 MORRIS) ***PARCEL I.D. #0401875093000501

THE PROPERTY AND IMPROVEMENTS BEAR MUNICIPAL

(Mr. Bishop)

33. Motion to enter into an Intergovernmental Agreement with the Rapides Parish Sheriff’s Office for volunteer inmate labor, for Rapides Parish and authorize the President to sign same. (Mr. Bishop)
34. Motion to acknowledge the reappointment of Mr. David Brasher, nominated by State Representative Michael Johnson, to the Tioga Heritage Museum District for a five (5) year term. Term will expire May 22, 2025. (Mr. Moreau)
35. Motion to adopt a resolution ordering and calling a special election to be held in Service Area No. 1 of Fire Protection District No. 2 of Rapides Parish, Louisiana, to authorize the renewal of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith. (Election August 15, 2020) (Mr. Overton)
36. Motion to amend Parish employee drug policy to comply with Workman’s Compensation Insurance requirements. (Mr. Smith)

REGULAR MEETING

JULY 13, 2020

pg. 9

37. Motion to accept the resignation of Mr. Matt Richie on the Pineville Downtown Development District due to a conflict of interest, waive the thirty (30) day announcement rule and appoint Mr. David Cohran, pending confirmation from the City Council of Pineville. (Mr. Bishop)
38. Motion to appoint Mr. Jerrod Beaubouef to the Buckeye Recreation District for a five (5) year term, to fill the expired term of Mr. Robert Matthew Ports. Term will expire February 13, 2025. (Mr. Smith)
39. Motion to acknowledge the reappointment of Mr. Michael Shuler as the employee elect on the Fire District No. 2 Civil Service Board for a three (3) year term. Term will expire July 29, 2020. (Mr. Overton)
40. Motion to receive the required report from Acadian Ambulance under the Contract for May, 2020:

Response Number of Required Compliance Zone Responses % % Alexandria - 8 minute 483 80% 85.92% Pineville - 8 minute 153 80% 85.62% Rapides - 12 minute 212 80% 95.28% Rapides - 20 minute 182 80% 85.16% (Mr. Johnson)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY BUT WERE POSTED ON THE AGENDA

AFTER THE COMMITTEE MEETING IN COMPLIANCE

WITH THE PUBLIC MEETINGS LAW AND ARE NOW

CONFIRMED AS HAVING BEEN INCLUDED IN THE

PUBLISHED AGENDA BY 2/3RD VOTE

41. Notice is hereby given that at its meeting to be held on Monday, August 10, 2020 at 3:00 p.m. at its regular meeting place, the Rapides Parish Courthouse, 2nd Floor, 701 Murray Street, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Fire Protection REGULAR MEETING JULY 13, 2020

pg. 10

District No. 2 of Rapides Parish, Louisiana, to authorize the renewal of an ad valorem tax therein. (December 5, 2020 election date) (Mr. Overton)

42. Notice is hereby given that at its meeting to be held on Monday, August 10, 2020 at 3:00 p.m. at its regular meeting plac e, the Rapides Parish Courthouse, 2nd Floor, 701 Murray Street, Alexandria, Louisiana, the Police Jury of the Parish of Rapides, State of Louisiana, plans to consider adopting a resolution ordering and calling an election to be held in Fire Protection District No. 14 of the Parish of Rapides, State of Louisiana to authorize the renewal/continuation of an ad valorem tax therein. (December 5, 2020 election date) (Mr. Wilder)
43. Motion to appoint one of the nominees of Louisiana College to the Rapides Parish Civil Service Board for a three (3) year term to fill the expiring term of Ms. Kathy Overturf. Term expired April 14, 2020.

NAMES SUBMITTED BY LOUISIANA COLLEGE

Clifford Gatlin

Linda Billingsley 1511 Highway 1204

Karen Watkins (Mr. Smith)

44. Motion to award to Pan American Engineers, Inc., a contract for Professional Engineering Services for the Parish including keeping and maintaining a digital cad map of all Parish, for a five (5) year term, said contract terminable at any time by either party & said contract to be nonexclusive allowing the PJ to award contracts to other engineers as it deems necessary or as required by law. (Mr. Bishop)

REGULAR MEETING

JULY 13, 2020

pg. 11

45. Motion to authorize reimbursement to the Town of Woodworth, not to exceed $35,000, for various road improvements and drainage projects within the Town of Woodworth, to be paid out of Road District 2C, District H Maintenance Funds. (Mr. Johnson)

ITEMS WERE NOT CONSIDERED BY THE COMMITTEE

OF THE JURY AND WERE NOT POSTED ON THE AGENDA

BUT ARE NOW ADDED BY UNANIMOUS CONSENT

ADJOURNMENT

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